Best Business Content Management Software

Business content management software helps companies manage multiple content types by providing access, file sync, edit, and share capabilities in a preconfigured collaborative platform. These solutions provide embedded collaboration features that help teams work together on multiple content file types, including unstructured content, to a diverse set of users within and outside an organization. Business content management systems may integrate with digital asset management (DAM) or enterprise content management (ECM) products, but specialize in comprehensive open collaborative environments. Benefits include ease of review, markup, joint content development, support for a diverse set of digital content types, and version control along the content lifecycle, as well as social aspects for optimum communication inside and outside the business. Intended for use across the business and including the ability to work with outside entities from partners and customers, business content management platforms are especially popular in creative departments.

To qualify for inclusion in the Business Content Management category, a product must:

  • Store business content across multiple file types
  • Provide a preconfigured open environment for users to access, edit, sync, and share documents
  • Feature prominent collaboration tools
  • Provide integration through APIs to common ECM and DAM products

Business Content Management Software Grid® Overview

The best Business Content Management Software products are determined by customer satisfaction (based on user reviews) and market presence (based on products’ scale, focus, and influence) and placed into four categories on the Grid®:
G2 Crowd Grid® for Business Content Management
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    Business Content Management reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

    Store, sync, and share files easily. Safely store all of your company’s data in one place. Access files easily from desktop and mobile devices and control how teams share them.


    With Microsoft OneDrive you can store any file on your SkyDrive and it's automatically available from your phone and computers. No syncing or cables needed.


    Compliance Everywhere. Manage versions, apply retention schedules, declare records, and place legal holds, whether you're dealing with traditional content, Web content, or social content.


    Box is a Modern Content Management Platform for companies of all sizes and industries. The difference that Box brings is that it offers the security and controls admins need with the sharing and collaboration capabilities end users want. Since 2005, Box has made it easier for people to securely share ideas, collaborate and get work done faster. Today, more than 43 million users and 62,000 businesses--including 59% of the Fortune 500--trust Box to manage content in the cloud. The Box platform provides HIPAA, FINRA, FedRAMP, and many other compliances to go with granular access permissions and advanced security capabilities. By using Box you can sync, share, and collaborate on all types of files, anywhere, on any device - but that's just the beginning. You can choose where to store your data, to manage your own encryption keys, and set workflows to automate content-based processes. You can also assign custom metadata tags to content, watermark sensitive content, and set file retention or legal hold policies. Box has deep, native integrations with Microsoft Office and Outlook, Google Apps for Work, Salesforce, Netsuite, Docusign, Adobe, and many other best-of-breed solutions you may already be using.


    Dropbox Business is the secure file sharing and storage solution that employees love and IT admins trust.


    Quip is a team collaboration solution which combines document and spreadsheet creation and editing with chat and commenting capabilities, to allow teams to communicate about tasks and projects directly while working on them. Quip enables users to create and edit documents, spreadsheets, and checklists collaboratively in real time, through the ‘Smart Inbox’ interface, with the ability to filter and star documents to speed up searching. Document revisions are stored so users can track changes, and annotations can be added to spreadsheets and documents. Finished tasks can be checked off on the checklist, keeping all team members informed of which tasks have been completed. Rather than communicating by email, users can chat directly within a document, with inbuilt 1:1 personal messaging and the ability to comment on any content. @mentions also allow users to direct teammates to individual spreadsheet cells, or insert items such as images and code into documents. User-controlled notifications keep team members updated on any messages or mentions. Quip works across desktop and mobile, with native iOS and Android apps, and with offline functionality, users can work on documents on the go, with changes being updated whenever there is an internet connection.


    OpenText Hightail is the essential creative collaboration application for marketing teams and their creative partners developing compelling visual creative content and looking to speed their time to market. With one place for teams to share, review feedback and approve multimedia files, Hightail streamlines the process and helps teams keep marketing campaigns on schedule. Mobile access and visual previews also make it easy for executive level creative review. Learn more at www.hightail.com.


    ShareFile is a secure file sync and sharing service that meets the mobility and collaboration needs of users and the security requirements of businesses.


    Egnyte Connect delivers Enterprise File Sync and Share (EFSS), designed with businesses in mind, so IT can focus on security & performance, while users can access all their content from their desktop, mobile and browser.


    Inkling Knowledge makes it easy to deliver training and operational guides to employees in an interactive, mobile-first format. Content creators can enhance content with interactivity, distribute with 1-click, and track and measure content effectiveness with embedded analytics. Inkling Knowledge is a seamless platform that integrates with your critical business systems such as single sign-on, learning management systems, scheduling systems, and business intelligence tools. Our customers have captured value with Inkling Knowledge by standardizing operations across their distributed workforce, reducing the time to onboard and train workers, increasing work productivity and performance, and reducing the time to create, print, and ship content.


    Wimi is the best all-in-one collaboration tool for businesses. This is not just words, Wimi includes into dedicated workspaces: file sharing & drive, task management, calendar sharing, instant messaging and video conferencing. With this full set of features carefully crafted inside an intuitive and powerful solution, thousands (35,000+) of businesses ranging from small to Fortune 500 companies save time every day and allow their teams to be more productive.


    iManage software enables teams to work together securely with the exploding volume of documents and email from any location, using any device. WorkSite is a simple-to-use document management system that can be deployed across your organization quickly, with minimal training and at a low total cost, for a rapid return on investment.


    BlackBerry® Workspaces (formerly known as WatchDox by BlackBerry) is a modern, highly secure file management platform that enables effortless, multi-OS synchronization and sharing. Workspaces solutions limit the risk for data loss or theft by embedding Digital Rights Management (DRM) security into each individual file, so your content remains secure and within your control, even after it is downloaded and shared outside of your organization.


    ownCloud is the open platform for more productivity and security in digital collaboration. ownCloud offers a solution to organizations that need to share confidential data internally and externally. The open platform offers better productivity and security within digital collaboration, and enables users to access data no matter where it is stored or which device is being used.


    GatherContent is an online platform that helps teams easily organise, structure and produce content, (typically for website projects). Ensure content is in one place, create a workflow to manage your production process and use commenting to discuss and collaborate effectively with your team to get content approved on time. We also integrate with popular CMS’ so you can easily migrate content into the CMS ready to be published. Content matters, and GatherContent will help you give it the attention it deserves.


    As the industry's most secure document collaboration solution for enterprise and government, our clients tell us they are more efficient, more secure, and their teams more engaged when they use Huddle! With Huddle, you get an easier way to collaborate and co-edit documents, control file versions, collaborate with clients, and organize team tasks. Built-in approval workflow means you'll never miss a deadline again, and our free mobile app keeps you connected even when you're on the road. Huddle syncs all of this activity across all of your devices - so no matter where you, your team, or your clients are, you're always connected to the latest updates. - Break through the firewall. Secure external collaboration with partners and clients is simple with Huddle. - Huddle keeps everyone synchronized to the latest document revision and updates, across all of their devices. - Edit your documents in Microsoft Office (including O365), and Google G-Suite, then sync to Huddle to manage collaboration across your business and with clients. - Take the complexity out of managing your projects. Assign tasks and set approvals against your documents, and easily track progress. - Stay connected to the conversation. Every document in Huddle has its own comment stream. @mention individuals or entire teams to keep the conversation connected to the content. - Lower TCO than Microsoft SharePoint


    Flockrush connects companies with their customers. Flockrush is software that deploys content purpose-built to acquire and retain customers. Flockrush is an unrivaled an unrivaled enterprise-grade customer experience and content management platform (The Smart Web CX/CMS). Delivering- Right content. Right customer. Right time. We help companies who are looking to improve their customer experience and lead quality to succeed in highly competitive environments., by making it easy for companies to build the customer experiences they need - not just faster, but with little or no knowledge of coding, or design. Sell more by persuasive content activation and better buyer intent signals. Flockrush Journeys are optimized for: Better content presentation - content which is personalized and aligned with customer journeys to deliver exceptional engagement and conversion. Faster content download times - multi-device optimized content for improved user experience and lower bounce rates. Multi-variant testing - a/b split test and measure the effects of color, copy, media, and navigation on user experience and on SEO. Smarter Content Insights - signals of intent and readiness to buy, transformatively improving lead quality. We allow you to activate content along customer journeys to make it easy for customers to find relevant content and reach informed decisions, making selling and supporting customers easier. Flockrush is an unrivaled an unrivaled enterprise-grade customer experience and content management platform (The Smart Web CX/CMS). Built with the most innovative and advanced open source projects. This is what we do and we love it.. Built with the most innovative and advanced open source projects. This is what we do and we love it.


    At AODocs, we believe it's possible to provide security and processes without limiting collaboration or sacrificing user experience. Our mission is to make companies operate safely and efficiently, in full compliance with regulation, through a human-friendly business application platform. We strive to build tools that help people in every industry and in every job function work smarter—giving them a way to easily capture, organize, process, secure, publish, and access their documents and information in the cloud.


    Bitrix24 (www.bitrix24.com) is a collaboration platform launched by Bitrix, Inc. in 2012. Bitrix24 provides a complete suite of social collaboration, communication and management tools for your team, including CRM, files sharing, time management, calendars, and more. Bitrix24 has been chosen by over one million organizations worldwide and is free for unlimited users in cloud. On-Premise version of the platform comes with source code access and can be installed on your server.


    Share your digital media with clients quickly, reliably and beautifully. Digital Pigeon is a large file delivery service for digital media producers, creative studios and advertising & marketing agencies. You don't have time for failed or slow downloads. We partner with Amazon Web Services, one of the world’s biggest, most trusted cloud service providers to make sure your work is delivered quickly and securely. Our technology means you'll never compete for bandwidth again when uploading files - and your clients won't, when downloading your work. With Digital Pigeon, you can: - present your work professionally (using your own branding), - give clients the ability to preview your work online - without the need to download - get feedback from clients quickly and easily, speeding up WIP - track when files have been accessed, previewed and downloaded. Try us out today with a 14 day free trial.


    Zoho Docs is a comprehensive online document management system used for creating, storing, sharing and collaborating on documents of almost any format available. The application consists of two distinct core functions: document storage and management and document editing and collaboration. Using Zoho Docs, you can: ●Store and preview over 160 file types online - From documents to images, excel sheets to presentations and even music and movies. ● Share files securely within or outside the organization and set user permissions. ● Sync offline files online, with easy drag and drop action. ● Enhance productivity through real-time collaboration. ● Edit text documents, spreadsheet and presentations on-the-go with built-in Office Suite. ● Directly attach documents and files to Zoho Mail. ● Import documents from Dropbox and Google Drive without any trouble. ● Be aware of the storage used with the advanced admin control.


    Adobe Business Catalyst is a hosted application for building and managing online businesses - without coding.


    Visual feedback on all creative projects. The easiest way to review videos, designs and documents with clients and co-workers. Manage reviews and approvals in your browser. Your clients and co-workers give you feedback directly in the browser. No installation required! Get actionable, visual feedback from your clients and co-workers. Simply click on the videos, images and audio files to leave precise comments and change requests. Your clients don't want to sign up for yet another tool? No problem. Thanks to secure links your reviewers are able to provide feedback without signing up.


    Use iAnnotate Enterprise Edition to manage your organization's mobile workflow. Your IT team configures access to sharing features and remote document storage, all without touching personal data on-device.


    ArcGIS Maps for SharePoint enables you to quickly and easily create, display, analyze, and share your information on interactive maps.


    One place to compose docs and share know-how, without the mess of email, chat apps and sync folders.


    eFileCabinet, Inc. offers a suite of document management software (DMS) products and services that help businesses and individuals work quicker, smarter and more collaboratively. With more than 15 years in the document management industry, eFileCabinet is the trusted choice for nearly 200,000 users worldwide to store, search, share, and protect valuable and confidential data.


    ADA is an AI-based software suite that offers a Push, Action Oriented, Content-Marketing System (CMS) designed specifically for Mobile Device.


    Blrt is a mobile collaboration app that enables user to talk, point and draw over images, documents and websites, as if it is discussing in person.


    Colubs is a Web, Cloud and Mobile platform for business process efficiency, it provide structure and transparency to unstructured and semi-structured processes, it is the glue that ties the information silos together across companies, departments and business units.


    dotCMS offers an enterprise-level, open source Java web content management system (CMS) and digital experience platform (DxP). dotCMS software is used by Fortune 500 companies, SMBs and digital agencies alike - empowering today's digital business with a rapid development platform for commercial-grade, multi-tenant, multi-channel content driven web applications. dotCMS, out of the box, meets today’s user expectations. Also, since dotCMS is Java based and standards-driven, it makes enterprise customizations and integrations simple for web development teams to implement. Privately owned and headquartered in Miami, Florida, dotCMS has an active open source community that has generated more than 300,000 downloads and has an expanding global network of certified development partners. dotCMS customers include: DirecTV, Hospital Corporation of America, Royal Bank of Canada, Standard & Poor’s, Constant Contact, Thomson Reuters, TELUS, and more.


    FileBRIDGE is unified document management solution that is integrated and composed of components that helps manage the lifecycle of documents.


    Folderit Document Management is a cloud document management system software for small and midsize businesses.


    LookAt is a video collaboration cloud for creative teams to share and discuss work in progress.


    ProofMe radically simplifies content review and approval. Intuitive to use, yet powerful enough for pros, ProofMe is the only platform built to handle all your videos, images and text. Go from v1 to done in record time.


    Shelf helps companies get things done and avoid costly mistakes by providing a transformational content sharing platform. Used by organizations like Google, Amazon and Nielson, Shelf was designed by knowledge management experts from Harvard to have superior search and findability. Companies use Shelf as an internal knowledgebase or as a platform to share resources with clients and employees. Shelf can be setup in minutes and requires no technical expertise, its easy to use and inexpensive.


    Aesir is an all-in-one context marketing platform designed to interact with their clients users and increase conversion of leads.


    Agility helps organizations build amazing online experiences for their customers. Their websites are built to ensure that customers’ online and offline experiences mirror each other: the website becomes an extension of the physical experience. The Agility platform allows organizations to reach and touch their customers through multiple digital touchpoints, all managed from a central hub: websites, Ecommerce, POS, mobile, Kiosk and more. The platform is highly intuitive and easy to manage by non-technical users. Solutions are tailor-made to meet customers’ exact needs, fully integrated, highly flexible and customizable. Because Agility is a Cloud CMS, new updates are rolled out every month and there are always new products on the pipeline. Support is a top priority at Agility, and they have a full customer success team in place to help their customers every step of the way. They currently also work with a large team of top partners to deliver their unique solutions.


    BoostSolutions offers a SharePoint document management solution with batch check in, document viewer and document maker features.


    Clinked is a cloud-based client portal and collaboration tool. It enables teams, project groups and business clients to all collaborate efficiently on documents and files from within a secure cloud environment. Collaborative: integrate & share content, conversations and decisions - Team member activity updates, e.g. file uploads, updates, comments, requests etc displayed in real-time activity streams & customisable email notifications. - Feedback, comments, approval requests etc are neatly integrated with the project team content in a central location. - Ability to "follow" content to receive notifications, and "unfollow" content when no longer requiring email notifications. - Dashboard view to easily see activity on all project groups, accounts etc. File Sharing: overcome the burden of emailing large attachments or disintegrated feedback from team members by centralizing the files in centralised project file. - View files instantaneously without need for downloading eg MS Office, PDF, and any video file formats. - Multiple file uploading, via the Clinked file uploading tool or simply forward the email with attachments straight into your project group. - Version control with easy roll-back capabilities. - Password protect on files/folders. - "Follow" files of particular interest, which prompts email notifications. - Lock files from being edited. - Universal search functionality to find keywords even within files. Project Management support tools - Set up tasks, assign to team members, approve/reject tasks. - Create meetings within the project team, invite members, accept / reject meetings. - Event calendar integrates with iCalendar. - Ability to comment on tasks / events within the project group. Highest possible file security - 256 bit SSL encryption to access content on Clinked. - ISO27001, SAS70 & PCI certified. - FISMA and FIPs certified, meaning Clinked comply with US federal government customer requirements. - User permission management ranging from defining which team members should have access to files, by when, etc, up to making files public and indexed by search engines. Google Apps integration - Use same username / password. - Integrate Clinked within your Google app menu.


    Collabware creates intelligent ECM software for SharePoint , designed to improve information and records management, and enhance the way people communicate, collaborate and consume information.


    ConceptClassifier is a platform designed to help companies across diverse industries clean up, optimize, and organize their enterprise content, solving security and information governance issues, improving search, and reducing risk in costly migrations.


    Creativity 365 is a comprehensive, cross-device contention creation tool set designed for both business and creative professionals. The suite aims to help individuals and teams collaborate and improve their productivity and efficiency. The set includes five apps Animation Desk, NoteLedge, Markup, Pocket Scanner, and Write-on Video along with 1TB Kdan Cloud storage and access to all of Kdan Mobile's online communities. With Creativity 365 subscribers gain access to all premium features. Basic Functions: -Annotate PDFs and web pages. -Create JPEG scans and PDFs in seconds. -Organize multimedia contents and make beautiful notes. -Create animations and express your ideas. -Make movies, video slideshows, and scripts Some More Advanced Functions: -TTS (Text to Speech) -Watermark -Faxing -File conversion -customized e-signature -Drag & Drop from the web -Trace sources in an instant -Merge and Crop Video -And More!


    The mobile way to collect data on field. Convert all of your paper forms and processes into DataScope Platform to revolutionise the way you work.


    Flazio is a Visual CMS (Content Management System), designed to enable small business owners, professional and designers to create and manage their website with ease.


    Elegant and secure file sharing for businesses


    ginstr is a business software that lets user create custom form-based apps for customers or employees to download, fill out, sign and return from any web device.


    This central repository allows you to add and edit documents from any source; convert text from paper documents, whether machine- or hand-printed into digital formats; and create business processes around your documentation. By aligning your content within your core ERP system, you can bring context to the information your people use� without the need to integrate or customize a third-party solution


    RecordPoint is a 3rd generation, rules based records management solution built exclusively on the Microsoft SharePoint platform and designed to cater for the record keeping challenges of an increasingly electronic world.


    Shufflrr is the next evolution in presentation management, enabling the creation of new PowerPoint presentations from all types of files including video, MS Office files, PDFs, images and of course, PowerPoint.


    Slideboxx helps you make better presentations by making it easier for you to find and reuse your slides.


    SPDocKit is a time-saving application that allows SharePoint administrators to generate professional-looking farm documentation, manage permissions, compare farms, detect system misconfigurations and enforce governance policies.


    Kate from G2 Crowd

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