Best Document Capture Software

Document capture software, sometimes referred to as optical character recognition (OCR) software, is designed to scan various types of documents, process their content, and extract actionable data. Extracted data is then routed (as needed) into predefined workflows and relevant software tools across the business. These tools can be used by accounting, human resources, and data entry teams to cull important information from mass quantities of both paper and digital files. Documents processed with these platforms typically include invoices, receipts, client forms, and staff paperwork. Document capture tools can greatly reduce time spent on manual entry, minimize critical errors, and improve fraud detection efforts. Certain tools in this category can also make documents searchable and neatly organized for later access by the necessary individuals within the organization.

Products in the Document Capture category may utilize advanced technology such as machine learning software, natural language processing software, and image recognition software to intelligently scan documents and continuously improve based on patterns and user behavior. Finished files may be transferred to file storage software or enterprise content management software for archival. Business-ready data that is extracted using these tools can be transferred into various platforms based on the needs of the organization. These can include CRM software, ERP systems, and accounting software.

To qualify for inclusion in the Document Capture category, a product must:

  • Process digital photos and/or scans of various document types
  • Identify and extract relevant data within documents
  • Route data to the appropriate systems within the organization
  • Assist with classification and sorting of captured document files
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    Docparser is a cloud based document processing and workflow automation software. Docparser boils down incoming business documents to the essentials and moves the extracted data where it belongs. Say good-bye to manual data entry and automate your business. Businesses in various industries use Docparser to automatically extract data fields from incoming PDF documents and automate Procurement, HR, Accounting and other business processes. Docparser is a non-disruptive solution to automate document based workflows.

    The software uses artificial intelligence algorithms to enable automatic classification and data extraction. FlexiCapture can also be interactively trained on image samples to provide further production-level processing.

    IBM Datacap, recognized by Harvey Spencer and Associates as the #1 Capture provider in the Worldwide Software Vendor Capture Report, enables enterprises to automate digitization, classification, and extract important structured and unstructured from business documents to reduce or eliminate manual entry and errors, increase efficiency, productivity, and business insights. IBM Datacap supports the next generation of data capture using artificial intelligence to reduce mundane tasks, reducing the need for manual intervention, allowing enterprises to redeploy knowledge workers to higher value projects. Datacap uses natural language processing, text analytics and machine-learning technologies for complex tasks to enable enterprises to significantly accelerate processes, reduce labor costs, deliver meaningful information and improve the responsiveness of customer service. Data security is increased using role based redaction to automatically redact captured documents, based on the role of the requester, blocking out information according to a user's specifications to ensure protection of sensitive data. Datacap provides flexibility for capturing data from documents from a variety of sources with support for multiple-channel capture by processing paper documents, application images and digital files (such as PDF) from scanners, mobile devices, multi-function peripherals and fax. Enterprises have found IBM's Datacap software can reduce labor and paper costs, helping workers to quickly identify insights resulting in faster, more accurate, decision making.

    Athento is a document management platform with a suite of products for Enterprise Content Management and Document Capture

    Ephesoft document capture solutions help businesses run more efficiently and respond to changes in a cost effective manner by automatically classifying, separating, sorting and extracting data from documents in paper, fax and electronic formats.

    inForm Decisions provides one of the industrys most powerful scanning and capture solutions, iCapture, to automate your scanning process from both desktop scanners and copiers.

    Infrrd's high accuracy document digitizing and automated data capturing OCR solutions improve cost efficiencies in the business environment, reducing the need for manual document sorting and manual data entry. Infrrd's OCR solutions have been providing substantial returns on the original investment from different sectors like retail, finance, vendor management systems, back office & BPOs etc. The machine learning algorithms used by the OCR, learn intuitively and scan invoices, receipts, business documents and handwritten documents with ease.

    AutoStore is an award-winning enterprise data capture solution that orchestrates the secure delivery of paper, electronic documents and data into business applications from a wide range of capture points.

    SoftWorks AI's Trapeze for Forms Processing automatically extracts relevant field-data from structured forms. Once Trapeze for Forms Processing captures the extracted data, it processes and validates the information and then outputs this information into a document database. Trapeze for Forms Processing differentiates itself by being a powerful, industrial strength, yet very easy to use software solution for automated forms processing. Organizations can easily leverage this robust software solution to process structured documents immediately.

    ADEC Preview provides document scanning and provides a vast range of document outsourcing services

    Captricity’s AI-powered automation enables paper to travel at the speed of digital. Captricity is used by eight of the top ten U.S. insurance companies and other enterprises to extract and enhance data from any customer channel—including handwritten documents—and deliver it seamlessly into downstream business systems.

    CaptureFast is the worlds first cloud-based and mobile-first document and data capture application. It aims to help businesses extract valuable information currently stuck in physical or digital documents. By creating different templates from our web application, you may utilize CaptureFast to manage various document types. The mobile capture app allows you to extract information right from the field without the time lost in messengering documents between field and HQ operations.

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    A major problem of storing Dynamics CRM documents in SharePoint is the missing synchronization of privileges and permissions. This allows unauthorized SharePoint users to access private documents and sensitive data even if they don’t have CRM privileges to do so.

    ChekRite is a data capture system for managing all your inspections and checklists. Our innovative approach will help you ensure compliance and increase the consistency of your processes while also reducing costs.

    ChronoScan is a suite for Document Scanning & PDF/OCR data capture.

    ClearVision DMS converts paper documents into electronic images on your computer. Once on your desktop, these documents can be retrieved effortlessly in seconds.

    DocUnity provides a complete document capture solution that optimizes speed and accuracy while requiring minimal user intervention.

    Dokmee Capture is a Document Capture Software. Improving business processes with no per click charges or limitations sounds almost too good to be true, but with Dokmee Capture it is a reality! Offering unlimited scanning, automated data capture options, and un-matched reporting and auditing tools, Dokmee Capture is the ideal Document Capture Software for scanning service bureaus, centralized scanning departments within large corporations, or companies looking to convert a large backlog of files.

    From document capture to online presentment, Document Management the way it was meant to be.

    Dynamsoft Document Capture Cloud API is designed to enable developers to extract text from images in an easy to use REST API.

    eFLOW is a document process automation platform powerful enough to drive a wide range of business processe , from digital mailroom to customer on-boarding and communications to financial process automation and more.

    Rossum provides a solution to automate data extraction from documents with Artificial Intelligence to create a world without manual data entry. Unlike traditional OCR tools, the robot requires no specific rule or template setup — it is ready to extract data from a wide variety of invoices right away. This is thanks to our proprietary deep learning technology that infers the underlying general structure of invoices. Rossum customers achieved field level accuracy of 98%. Customers (or robots) submit their invoices by email or by API, and the extracted fields are returned typically within 30 to 60 seconds. A user interface is provided for the user to validate, correct and amend the data. The inputs are invoice images in pdf or jpg format. The output is in csv, xml or json formats that can be used for direct integration into ERP/accounting system, or a robot can use the data for invoice routing and posting.

    GlobalCapture® Transforms Information into Business Intelligence. Easily capture, classify and validate high volumes of documents, transforming them into usable data that provides insight, drives efficiency and leads to smarter decision-making.

    Deep Learning based Document Classification and Text Extraction SaaS Solution to ingest wide variety of Documents, Classify as per the configured Use Case and extract Text as per configured Fields of Interest.

    The Key to Successful Document Management, is the successful management of your documents.

    The easy way to digitally capture, archive and manage your documents.

    The Intelligent OCR solution is an effective way to intelligently capture data from both email and paper invoices, eliminating the need for time consuming and costly manual data entry. It uses both AI and capture automation to collect data from both paper and emailed invoices, regardless of format, including PDF, XML, EDI, Word, Excel, TIFF, JPG and more. Intelligent OCR automatically and intuitively detects/learns unique supplier invoices based on their respective layouts, allowing the scanning and/or importing of data from emailed or paper invoices to be more efficient. Intelligent OCR also intuitively performs field mapping and data collection. • Scans paper invoices (from your browser), capturing header and line item invoice fields • Extracts data from emailed invoices, capturing header and line item invoice fields • Easy-to-use and intuitive, browser-based interface • Gets good reviews from users worldwide • Drives invoice approval workflow • Most affordable Intelligent OCR on the market today

    Digital transformation forces all industries to evolve faster than ever before. In 2017 ARAGON RESEARCH estimated that there are less than 12% of enterprise processes that are fully digital. To provide an excellent user experience for your customers, suppliers, partners or employees as well as attracting and retaining customers ITESOFT has developed SCPA (Secure Capture and Process Automation), a unique Digital Business Platform (DBP) on the market.

    Professional, Customizable, Robust Document Capture Platform for High-Volume Data Capture Applications.

    No matter whatever the document, Kaptiche powerfully extracts the data with its advanced Intelligent data capture solution. It fetches the data by interacting with e-mails, mobile devices, file transfer, and fax. All the manual data classification can be reduced with this powerful solution and retrieval the meaningful data is much easier.

    We empower businesses with Intelligent OCR technology.

    OpenText Capture Center (formerly DOKuStar Capture Suite) uses the most advanced document and character recognition capabilities available to turn documents into machine-readable information. Capture Center captures the data, stored in scanned images and faxes and interprets it using OCR, ICR, IDR, adaptive reading and other technologies. Capture Center reduces manual keying and paper handling, accelerates business processing, improves data quality, and saves you money.

    Remote scanning is a snap with OptiDoc Distributed Document Capture. This advanced capability lets you easily deploy distributed document scanning and indexing at remote locations using the Internet or your corporate intranet. Remote document capture eliminates the need to ship paper documents to a central site for scanning and processing.

    PROSAR-AIDA is text recognition and analysis software which can determine document types, classify images, and capture or extract data for routing and archival.

    PSIcapture does much more than just convert documents from paper to digital format. It’s advanced, automated document capture and data extraction designed to meet all the needs of any organization.

    SoftExpert Capture is a powerful enterprise software for capturing, processing, validating and managing content. The solution reduces paper handling by turning paper and electronic files into indexed, useful and searchable digital content.

    Convert PDF data to Excel, XML, JSON, or JPG.

    Taggun Receipt OCR is a receipt scan optical character recognition API with real-time processing to extract data from receipts for expense reporting for businesses.

    OCR software with unstructured data extraction, indexing and redaction solutions to companies of all industries.

    TOCR is a one of the most sophisticated OCR software packages on the market, specifically designed for ease of integration.

    vFiler is Document Imaging Software (capture and indexing) that automatically files documents as they arrive by scanner, fax or folder.