Best Document Capture Software

Document capture software, sometimes referred to as optical character recognition (OCR) software, is designed to scan various types of documents, process their content, and extract actionable data. Extracted data is then routed (as needed) into predefined workflows and relevant software tools across the business. These tools can be used by accounting, human resources, and data entry teams to cull important information from mass quantities of both paper and digital files. Documents processed with these platforms typically include invoices, receipts, client forms, and staff paperwork. Document capture tools can greatly reduce time spent on manual entry, minimize critical errors, and improve fraud detection efforts. Certain tools in this category can also make documents searchable and neatly organized for later access by the necessary individuals within the organization.

Products in the Document Capture category may utilize advanced technology such as machine learning software, natural language processing software, and image recognition software to intelligently scan documents and continuously improve based on patterns and user behavior. Finished files may be transferred to file storage software or enterprise content management software for archival. Business-ready data that is extracted using these tools can be transferred into various platforms based on the needs of the organization. These can include CRM software, ERP systems, and accounting software.

To qualify for inclusion in the Document Capture category, a product must:

  • Process digital photos and/or scans of various document types
  • Identify and extract relevant data within documents
  • Route data to the appropriate systems within the organization
  • Assist with classification and sorting of captured document files

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    Document Capture reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

    Docparser is a cloud based document processing and workflow automation software. Docparser boils down incoming business documents to the essentials and moves the extracted data where it belongs. Say good-bye to manual data entry and automate your business. Businesses in various industries use Docparser to automatically extract data fields from incoming PDF documents and automate Procurement, HR, Accounting and other business processes. Docparser is a non-disruptive solution to automate document based workflows.



    The software uses artificial intelligence algorithms to enable automatic classification and data extraction. FlexiCapture can also be interactively trained on image samples to provide further production-level processing.


    IBM Datacap supports the next generation of data capture — the cognitive era. The solution enables you to identify, classify and extract content from unstructured or highly variable documents without manual intervention. It uses natural language processing, text analytics and machine-learning technologies.


    Infrrd's high accuracy document digitizing and automated data capturing OCR solutions improve cost efficiencies in the business environment, reducing the need for manual document sorting and manual data entry. Infrrd's OCR solutions have been providing substantial returns on the original investment from different sectors like retail, finance, vendor management systems, back office & BPOs etc. The machine learning algorithms used by the OCR, learn intuitively and scan invoices, receipts, business documents and handwritten documents with ease.


    AutoStore is an award-winning enterprise data capture solution that orchestrates the secure delivery of paper, electronic documents and data into business applications from a wide range of capture points.


    Athento is a document management platform with a suite of products for Enterprise Content Management and Document Capture


    Captricity’s AI-powered automation enables paper to travel at the speed of digital. Captricity is used by eight of the top ten U.S. insurance companies and other enterprises to extract and enhance data from any customer channel—including handwritten documents—and deliver it seamlessly into downstream business systems.


    CaptureFast is a cloudbased document capture solution which provides SMBs with the tools to extract valuable information from physical or digital documents.


    A major problem of storing Dynamics CRM documents in SharePoint is the missing synchronization of privileges and permissions. This allows unauthorized SharePoint users to access private documents and sensitive data even if they don’t have CRM privileges to do so.


    Dokmee Capture is a Document Capture Software. Improving business processes with no per click charges or limitations sounds almost too good to be true, but with Dokmee Capture it is a reality! Offering unlimited scanning, automated data capture options, and un-matched reporting and auditing tools, Dokmee Capture is the ideal Document Capture Software for scanning service bureaus, centralized scanning departments within large corporations, or companies looking to convert a large backlog of files.


    Dynamsoft Document Capture Cloud API is designed to enable developers to extract text from images in an easy to use REST API.


    eFLOW is a document process automation platform powerful enough to drive a wide range of business processe , from digital mailroom to customer on-boarding and communications to financial process automation and more.


    Ephesoft document capture solutions help businesses run more efficiently and respond to changes in a cost effective manner by automatically classifying, separating, sorting and extracting data from documents in paper, fax and electronic formats.


    GlobalCapture® Transforms Information into Business Intelligence. Easily capture, classify and validate high volumes of documents, transforming them into usable data that provides insight, drives efficiency and leads to smarter decision-making.


    The Intelligent OCR solution is an effective way to intelligently capture data from both email and paper invoices, eliminating the need for time consuming and costly manual data entry. It uses both AI and capture automation to collect data from both paper and emailed invoices, regardless of format, including PDF, XML, EDI, Word, Excel, TIFF, JPG and more. Intelligent OCR automatically and intuitively detects/learns unique supplier invoices based on their respective layouts, allowing the scanning and/or importing of data from emailed or paper invoices to be more efficient. Intelligent OCR also intuitively performs field mapping and data collection. • Scans paper invoices (from your browser), capturing header and line item invoice fields • Extracts data from emailed invoices, capturing header and line item invoice fields • Easy-to-use and intuitive, browser-based interface • Gets good reviews from users worldwide • Drives invoice approval workflow • Most affordable Intelligent OCR on the market today


    Digital transformation forces all industries to evolve faster than ever before. In 2017 ARAGON RESEARCH estimated that there are less than 12% of enterprise processes that are fully digital. To provide an excellent user experience for your customers, suppliers, partners or employees as well as attracting and retaining customers ITESOFT has developed SCPA (Secure Capture and Process Automation), a unique Digital Business Platform (DBP) on the market.


    No matter whatever the document, Kaptiche powerfully extracts the data with its advanced Intelligent data capture solution. It fetches the data by interacting with e-mails, mobile devices, file transfer, and fax. All the manual data classification can be reduced with this powerful solution and retrieval the meaningful data is much easier.


    OpenText Capture Center (formerly DOKuStar Capture Suite) uses the most advanced document and character recognition capabilities available to turn documents into machine-readable information. Capture Center captures the data, stored in scanned images and faxes and interprets it using OCR, ICR, IDR, adaptive reading and other technologies. Capture Center reduces manual keying and paper handling, accelerates business processing, improves data quality, and saves you money.


    Reduce the risk that comes with handling sensitive information. Scan documents and capture signatures then automatically wipe information after they have been securely sent to the correct place.


    PROSAR-AIDA is text recognition and analysis software which can determine document types, classify images, and capture or extract data for routing and archival.


    PSIcapture does much more than just convert documents from paper to digital format. It’s advanced, automated document capture and data extraction designed to meet all the needs of any organization.


    SoftExpert Capture is a powerful enterprise software for capturing, processing, validating and managing content. The solution reduces paper handling by turning paper and electronic files into indexed, useful and searchable digital content.


    Taggun Receipt OCR is a receipt scan optical character recognition API with real-time processing to extract data from receipts for expense reporting for businesses.


    OCR software with unstructured data extraction, indexing and redaction solutions to companies of all industries.