Best Employee Scheduling Software

Employee scheduling software automates the process of creating, maintaining, and tracking employee schedules.

Implementing an employee scheduling software system helps with productivity and team collaboration, allowing for greater visibility into bandwidth company-wide. These systems typically track vacations, sick days, and other personal days. Some employee scheduling software also have features such as automatic alerts to prevent scheduling conflicts. Scheduling data is accumulated over time within this type of software, and can be pulled into financial systems like payroll software. Employee scheduling software also features some form of analytics that help manage and coordinate the tasks.

Employee scheduling software is not as robust as workforce management software, which typically fit into a larger HR management suite or core HR software solution. These systems are often utilized in retail and other industries for scheduling employee shifts.

To qualify as employee scheduling software, a product must:

  • Automate the creation and maintenance of schedules
  • Help manage and provide visibility into employee tasks
  • Only provide functionality specifically for employee scheduling

Employee Scheduling Software Grid® Overview

The best Employee Scheduling Software products are determined by customer satisfaction (based on user reviews) and market presence (based on products’ scale, focus, and influence) and placed into four categories on the Grid®:
  • Products in the Leader quadrant are rated highly by G2 Crowd users and have substantial Market Presence scores. Leaders include: When I Work and Homebase
  • High Performers are highly rated by their users, but have not yet achieved the Market Presence of the Leaders High Performers include: Jolt, Shiftboard, and Branch Messenger
  • Contenders have significant Market Presence and resources, but have received below average user Satisfaction ratings or have not yet received a sufficient number of reviews to validate the solution. Contenders include: Humanity and HotSchedules
  • Niche solutions do not have the Market Presence of the Leaders. They may have been rated positively on customer Satisfaction, but have not yet received enough reviews to validate them. Niche products include: Planday
G2 Crowd Grid® for Employee Scheduling
High Performers
Market Presence
Compare Employee Scheduling Software
    Results: 41

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    Employee Scheduling reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

    Use When I Work to schedule, track time and communicate with your employees. Create and manage employee schedules and track time and attendance from your iPhone, Android, Tablet or computer. Try free for 30 days! Take the time and headaches out of employee scheduling and attendance. When I Work is a shift scheduler and time clock app that uses text messaging, email, push notifications, and the web to communicate, alert, and notify your staff about the work schedule. When I Work also makes it easy for your employees to clock in and out of their shifts and gives you the ability to quickly and conveniently track payroll hours and prepare data for payroll processing. Over 20,000 other businesses and nearly half a million users in over 70 countries now rely on When I Work for employee scheduling, time clock, and communication. See what you’re missing! Try When I Work free for 30 days! Main Features: - Create, update, cancel, and publish shifts from anywhere - Fill open shifts in seconds with SMS alerts to staff - Quickly approve shift change requests in seconds - Allow employees to clock in and out with the app - Save and copy schedule templates from one week to the next - Get text message and push notification reminders about upcoming shifts - Swap and drop shifts with coworkers, request time off, and set availability preferences from your phone

    Branch Messenger is a mobile-first employee self-service platform that empowers hourly shift workers to manage their work lives in real-time and enterprises to instantly address staffing and operational needs at scale. Hourly employees use the platform to coordinate schedule changes, request time off, view their pay, and receive real-time operational updates. Enterprises use Branch to tap into an elastic workforce that they can scale up or down based on demand, communicate with frontline workers across their network locations directly, and gain insights into shift worker performance. Branch Messenger is currently adopted by enterprises in retail, restaurants, hospitality, transportation, banking and call centers industries. It is available on mobile, web, and an onsite tablet.

    Homebase is a software for tracking hours & schedule for local businesses and employees.

    Humanity enables your business to build flexible staff schedules, capture and track timesheets, and pay your employees. Increase workforce productivity and engagement by generating conflict-free work schedules and time clocks that can be managed on both Web and Mobile devices. Communicate with your workforce through your choice of email, SMS, or App Notifications to ensure your staff always has the most up-to-date information. Integrate your schedule and time clock data with your Payroll provider to save time and reduce errors.

    Jolt helps companies improve day-to-day operations and increase store profitability. Typically, companies operate using paper and waste time repeating themselves to employees. Jolt lets you use a web portal and mobile apps instead. Our operations platform frees you and your managers from low priority tasks, so you can focus more time on increasing revenue. Think of Jolt as the most reliable assistant manager you have ever had. The platform helps in three ways: 1. We communicate your vision to front-line employees, organize all their work, and manage the day-to-day operations, so you don’t have to be at the location 24/7. 2. We hold your employees accountable and report critical insights back to you, so you have confidence that things are getting done the right way every time. 3. We update your entire organization with the click of a button--simplifying consistency and encouraging continuous improvement. You benefit because your happy customers speak well of you on social media and they keep coming back. You also enjoy lower operational costs and increased employee job satisfaction. Some clients include McDonald's, Legoland, and Chick-fil-A.

    HotSchedules is a global mobile solutions company providing innovative technology for the restaurant, retail and hospitality industries.

    Shiftboard is optimized for scheduling an hourly workforce with complex scheduling rules. It provides optimized scheduling to reduce labor costs and ensure compliance, enables real-time worker communication to better engage workers so there are fewer missed shifts, and better labor forecasting to ensure you create the best schedule to meet your business needs. It is a powerful tool for managing labor costs, optimizing schedules, responding to change and keeping your workforce engaged.

    Planday is an employee scheduling platform that enables shift-based businesses of almost any size and vertical to manage their workforce all in one web-based system. Manage employee schedules, working hours, shift-swaps, vacation requests and payroll all in one place. Planday also has a fully integrated employee communication function, so managers can text or email employees quickly.

    WhenToWork is an online employee scheduling platform.

    Deputy is the ultimate workforce manager, offering you the best technology in a web based solution. Simplifying your scheduling, timesheets, tasking, employee communication and administrative tasks. With brilliant apps and one click payroll integration we make your life easier. Let Deputy give you visibility and control over your business and workforce management.

    Schedulefly is a great way to schedule and communicate with staff. It offers a staff directory, document sharing, and a multi-unit dashboard.

    Employee scheduling software cuts scheduling time, reduces overtime, better utilizes staff. Enterprise visibility.

    7shifts is the scheduling tool of choice for modern restauranteurs. Our platform provides an easy-to-use and intuitive interface for restaurant managers to schedule their staff and manage requests. 7shifts users save 80% of the time normally spent scheduling staff as well as up to 3% on their monthly labor costs. Our integrated chat tools help restaurants of all shapes and sizes streamline workforce communication and make it easy for managers to respond to schedule changes, like shift swaps and time-off requests, in real time. Start your free trial today.

    Scheduling and filling open shifts has never been easier.

    Employee Scheduling. Time Tracking. Task Management. Payroll Reporting.

    Ximble is an intuitive, web-based scheduling and time tracking solution. It allows businesses to align their workforce more effectively with demand and reduce labor costs while providing the most optimal customer service. Its cloud-based employee scheduling and time clocking program is available from any web browser and smart phone and provides a portal to monitor their employees whereabouts, keeping track of schedules, and organizing things like time-off requests or timecards. List of features: - Easy Scheduling & Efficient Managing - Flexible Clock-in & Out - Robust API Integrations - Enhanced Flexibility And Communication - Benefits Beyond Scheduling and Time Tracking

    Floown makes it easy for teams to create & manage their schedule.

    BeyondPay's cloud-based Human Capital Management (HCM) software gives you a virtual employee lifecycle for an effecient and engaged workforce. Organizations can hire, manage, review and retire their workforce, all on a single sign-on solution.The system can be built out modularly, which includes Payroll & Tax Filing, Time and Labor Management, ACA Management, Talent Acquisition, Core HR, Performance Management, Compensation Management, and Scheduling - or can be implemented for its full suite for the simplest and most efficient management solution available. All modules include the sleek Mobile App with built-in geo-fence location and the ability to conduct open enrollment from the palm of your hand. Although the BeyondPay solution model is employee self-service (ESS), our unparalleled dedicated implementations and customer service lets management handle any question, law change, software update or employee inquiry stress-free.

    The Bullet Staff Scheduler (BSS) consists of an optimized distribution and management system, which automatically allocates the employees to working schedules.

    CareWare is a fully integrated workforce management solution.

    cDs Online is a solution to run the agency. It is a booking database management and reporting system all in one. Accessible online, it is the answer to your daily workflow challenges when it comes to scheduling, activity management, invoicing, reporting, image and video delivery.

    For companies looking for a simple way to schedule employees and optimize their scheduling processes, eSchedule was created and has been actively engaged in the scheduling market for over 10 years. Since it is a SaaS-based solution, managers can make schedule changes from any location using an Internet-enabled device. eSchedule’s free concierge service ensures an easy implementation by assisting users through the setup process. The system is priced per active user so that seasonal employees or staff not on the schedule will not be included in the total charge. eSchedule is a good fit for businesses of all sizes, from large multi-location enterprises, to small, single-store companies. eSchedule automatically tracks and manages employee time off with their Absence Management module, which saves time for management by removing the manual components from that process. Their Shift Guidance™ feature improves an organization’s ability to meet labor targets by automating employee scheduling and ensuring staff is in the right place at the right time. Schedules can be shared as soon as they're ready, so that employees know exactly when and where they work.

    Findmyshift is a tool that create staff rotas, manage shift requests, track labour costs and communicate with staff.

    Happy Rota is an online scheduling and resources management system designed to meet the information management needs of companies providing services requiring shift rota systems in single or multiple locations.

    myShiftWork is the fastest and easiest way to enter and view your work shifts on your phone.

    The 'My Work Scheduler', is a cloud application designed to simplify and enhance the scheduling of customer service work by offering many features such as a drag and drop work schedule calendar, Google Maps, Google Places address validation and auto-fill, setup recurring work orders, create invoices, convert work orders to invoice, record invoice payments, custom reports, text and email communications, email campaigns, and much more.

    NCheck Bio Attendance is an easy to use biometric attendance control system. NCheck biometric attendance control system is simple and easy to use. Employees do not need to remember PIN number or carry any cards like in Pinpad attendance control devices or RFID attendance control system. Employee biometric is the key. Employees can use face identification, fingerprint identification or iris identification in NCheck Bio Attendance automated time and attendance control system. Face recognition, fingerprint recognition and iris recognition ensure employee timesheet updates accuracy.

    eCore Software's ePro Scheduler is an accessible web-based tool that combines schedule management, time and attendance payroll control, document management, certification tracking, messaging, and other tools.

    OpenSimSim is a free employee scheduling solution for restaurants, hospitality, retail, or any other business looking to schedule and communicate with their hourly employees.

    PeopleBookHR is an application based solution to manage human resources combined with a reporting mechanism.

    Quartz is a richly featured, open source job scheduling library that can be integrated within virtually any Java application - from the smallest stand-alone application to the largest e-commerce system.

    RosterElf was created by business owners, for business owners. Our beautiful cloud software handles all your staff management tasks with ease. RosterElf takes care of everything from staff availability, rostering, shift swaps, clock-in-out and full payroll integration. We service a huge range of industries including Retail, Hospitality , Aged Care, Healthcare, Catering, Security, Non-Profit and Education.

    ShedWool is a cloud based Employee Scheduling application, which combined with the mobile app companion, provides a immensely time saving tool for any company that has employees that need to be scheduled at any time.

    Shift Agent is a shift management and employee scheduling tool. Vacation requests, time off, schedule tracking, and real-time updates are provided. Models can be created to compare and analyze business profit based on schedule.

    Fast Scheduling. Easy Communication. Better Employees

    Snap Schedule 365 is the prime scheduling tool. Innovative design attracts the users and generates shipping on that. Immediate access anytime from anywhere. Added advanced features like the manage staffs timetable, control on labor cost and get all the information after giving a report to the companies.

    The Staffcloud app lets the work schedule go mobile. The internal communications system ensures smooth communication.

    SumTotal Workforce Management is designed to protect your bottom line by ensuring that your organization deploys the right number of people at the right time and place, and at the right cost.

    A Workforce Success Platform for businesses. A complete suite of Employee Scheduling, Attendance, Time Off Management, Onboarding and Labor Law Compliance features designed to make your workforce successful. Using Tanda's Time Clock App tracking attendance has never been easier. Using Tanda's Mobile App employees will always know when they're scheduled to work and can easily advise managers of their availability or time off requests.

    TimeForge Scheduling is a robust scheduling application for industries in all verticals. Features such as automatic scheduling, labor law compliance, and reporting functions can make it easier and more efficient to create schedules than is possible with pen and paper or Microsoft Excel.

    TimeOut PTO tracking automates processes and eliminates errorsfrom requesting, approving and tracking time out of the office to automatically updating accruals.

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