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Best Enterprise Content Management (ECM) Software

Enterprise content management (ECM) systems help companies organize, manage, and distribute unstructured content such as documents, images, health or accounting records, surveys, product information, emails, and web pages. Companies utilize this software to store, track, edit, and collaborate on content creation and other information-related projects, while maintaining predefined and appropriate security levels. Employees at every level of the organization can access and exchange information using ECM software based on user privileges assigned by a system administrator, which streamlines the lifecycle of information and automates various business processes using embedded workflow. ECM is compatible with most file types including popular office productivity suites (.doc, .xls, .odf, etc.), image files (.jpeg, .tiff, .png, etc.), email, web standard (.xml, .html), CAD, etc. from a variety of software platforms. It serves as an enterprise platform to securely store large amounts of content, distribute information, build and manage workflow, facilitate team collaboration, and integrate to other enterprise systems, such as ERP systems.

To qualify for inclusion in the Enterprise Content Management category, a product must be able to:

  • Store large amounts of content across various file types
  • Impose order on data based on organizational models
  • Make resources easy to find, manage, and distribute through search and advanced filtering and tagging
  • Allow collaboration and the creation of new documents
  • Ensure the integrity of data and keep it secure with permissions structures
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Enterprise Content Management (ECM) reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

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    Confluence is an open and shared workspace that connects people to the ideas and information they need to build momentum and do their best work. Unlike document and file-sharing tools, Confluence is open and collaborative, helping you create, manage, and collaborate on anything from product launch plans to marketing campaigns. Find work easily with dedicated and organized spaces, connect across teams, and integrate seamlessly with the Atlassian suite or customize with apps from our Marketplace.


    Seismic is the leading global marketing and sales enablement solution, improving close rates and delivering larger deals for sales while increasing marketing’s impact on the bottom line. Large enterprises use Seismic to increase sales productivity through the automatic distribution of relevant information and personalized content to reps for any buyer interaction. Powerful content controls and visibility into usage ensures brand integrity and reduces risk. Seismic’s machine learning and analytics capabilities continuously improves the entire enablement process for large enterprises, increasing the ROI of sales content and tying it directly to revenue. Headquartered in San Diego and with more than 450 employees across the globe, Seismic is privately held by its executive team and investment firms General Atlantic, JMI Equity, and Jackson Square Ventures. To see how Seismic is being used by firms in your industry, visit http://www.seismic.com.

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    Easy content management – intuitive, integrated and cloud-enabled. Xerox DocuShare is enterprise content management (ECM) designed with usability, flexibility and convenience in mind. It helps knowledge workers be more efficient every day by focusing on the intersection of people, paper and processes – the lifeblood of today’s work environment. The latest release of DocuShare features personalized views, few clicks, mobile-friendly web design, application integration and enhanced workflow and lifecycle management.


    M-Files provides a next generation intelligent information management platform that improves business performance by helping people find and use information more effectively. Unlike traditional enterprise content management (ECM) systems or content services platforms, M-Files unifies systems, data and content across the organization without disturbing existing systems and processes or requiring data migration. M-Files breaks down silos by delivering an in-context experience for accessing and leveraging information that resides in any system and repository, including network folders, SharePoint, file sharing services, ECM systems, CRM, ERP and other business systems and repositories. Thousands of organizations in over 100 countries use M-Files for managing their business information and processes, including NBC Universal, Rovio and SAS.

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    OnBase is a flexible enterprise content management (ECM) solution that helps organizations manage documents and data to streamline business operations. Integrating with everyday business applications, OnBase provides instant access to critical information when you need it, wherever you are. It is tailored for departments and comprehensive for the enterprise. OnBase gives you what you need today and evolves with you over time whether deployed via mobile, cloud or on-premises. For more information, please visit OnBase.com.


    Organizations with IBM enterprise content management (ECM) solutions can access to a variety of content types including audio and video across their enterprise with a unified user experience. Adding, editing, searching, tagging, annotating and sharing content from desktop, web and mobile devices to enhance collaboration become user intuitive. Based on IBM ECM market leadership and experience, IBM Content Foundation and IBM FileNet Content Manager provide organizations with simplified, affordable, enterprise-scale content collaboration, document management, and processing capabilities to meet today’s mobile, social, and cloud digital transformation demands. Users become more empowered and smarter in their decision making with secure, 360-degree access to content: any type, anytime, anywhere, and on any device. Users’ requirements change as they engage with content. In addition to out of the box capabilities, ICF’s intuitive, web-based application development framework makes custom-built solutions for mobile, desktop, web, and the cloud possible your way: on-premises, cloud, or hybrid. Now, with IBM ECM, you can have the most current and unified information with lower TCO and faster ROI.


    Paperport Professional is a desktop document management solution that allows you to manage and organize your documents in one solution.



    Industry leading ECM software used by 34,000 organizations to securely manage content and automate processes.


    PaperSave, developed by WhiteOwl, simplifies document capture, approvals and automates transaction creation by offering an out of the box, seamless integration with many host solutions including: Blackbaud solutions (RENXT, FENXT and BBCRM), Microsoft Dynamics (GP, SL, D365 CRM and D365 Business Central) and Sage Intacct. Our native OCR captures data off of documents and validates it against the host application database, and then leverages the APIs to automate transaction creation in real-time. PaperSave doesn't just push data into a system to create a record because it streamlines 'filing' of documents so that they can be retrieved directly from the host system user interface from the respective record. Leverage the PaperSave workflow engine to streamline any process, not just Gift Entry or AP! Leverage PaperSave SmartForms to create web based forms to streamline additional processes. PaperSave allows you to better manage your Documents through tight security, audit trails and record retention rules.

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    Sharegate simplifies the digital workplace so that organizations can benefit from its full potential. Driven by our belief that humans should be at the core of every organization, we develop tools and resources that empower people to fully embrace the digital workplace. Trusted by over 25,000 IT administrators worldwide, we help them move their business to the cloud, gain visibility over their Office 365 & SharePoint, and keep control of their environments.


    SpringCM generates, automates, manages, and stores your documents and contracts, simplifying your business processes so you can close business faster. And make it easier for your customers to work with you. Because when your documents flow, work flows. SpringCM goes beyond Contract Management with a robust and scalable workflow engine that can automate even the most complex document processes. Standardize your business processes and increase visibility at every step. Key Features: Central Repository, Advanced Search & Find, Version Control, Clause Library, Collaboration with internal and external parties, Redlining, Simple & Advanced Workflows, Tagging, Mobile Access, Multi Platform integrations (including tight integration with Salesforce).

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    Helping businesses translate vision into action for more than 20 years, DocStar delivers a flexible and innovative enterprise content management and process automation platform. Easy to implement and use—both in the cloud and on premises—DocStar proven technology and global process expertise empowers organizations to operate at peak performance, navigate change, and grow. By scaling and modernizing operations and enabling greater collaboration, DocStar allows data and transactions to flow efficiently throughout your organization. With increased visibility among employees, customers, and partners, we deliver better business outcomes such as increased auditability and greater ease of compliance.

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    Office automation solutions that deliver smart digital workflow and document control, setting a new pace for worker productivity and business performance. Flexible integration, mobile and #1 east of use with zero-compromise cloud services recognized as best-fit for digitizing, automating and transforming key processes with over 175,000 satisfied users.

    DocuWare Reviews

    Nuxeo's Content Services Platform is the foundation for applications that manage the entire lifecycle of business content regardless of type, volume, or location. The Nuxeo Platform streamlines operations to make your business more agile and competitive, lowers risks by protecting the security and integrity of your content, and empowers employees by simplifying access to valuable information. Unlike traditional offerings, Nuxeo has been architected to take full advantage of the cloud and uses a microservices architecture to deliver elastic scalability and performance. Nuxeo provides a complete content services platform and includes native capabilities such as content and asset management, collaboration, workflow, search, analytics, renditions, a configurable user experience, and the industry's most advanced metadata modeling. Leading organizations use Nuxeo for digital asset management, document management, knowledge management, and case management applications.


    Lexmark Enterprise Software builds process and content management software that closes the information gaps that exist throughout every organization.


    Cloud based ECM Software. Document Management & Workflow platform. Store and share your files, organize your documents and control your usual workflows. Store your files in the cloud. Use auto-editing to work with them as if they were in your PC (safer & better than sync). Create UNLIMITED collaborator accounts and configure permissions for them. Embody your current website with a section to share documents and files with clients, suppliers or employees. Much better than FTP. Define the steps of common workflows in your organization. Create automatic emails for your users and clients. Teamwork the professional way: design your workflows, store its files & data and collaborate with your team in a single cloud platform. Use powerful document management features, Organize your files by category. Add metadata, relationships and create user defined queries to get the most of your document and metadata database. Add version control to your documents and create them from Microsoft Office® templates.


    Vault Platform is a cloud platform built for regulated content management. From an electronic trial master file that study teams like to use, to an enterprise-wide quality system that scales globally, Veeva Vault delivers best practices with unprecedented ease.


    Oracle WebCenter is the user engagement platform for social business, connecting people and information. Stay up to date with product news, events & more.


    NetDocuments is the leader in secure cloud-based document management, email management and collaboration software solutions. Founded in 1999, with over 2,300 enterprise customers worldwide, NetDocuments is the trusted cloud-based content management and workflow platform for lawyers and knowledge workers, complete with built-in security, compliance, information governance, disaster recovery, matter centricity, enterprise search, mobility, records management, and collaboration.


    Contentverse is a user-friendly Content Management System for any size organization that is simple to install, support, and maintain. The system is designed to operate in multiple network environments and integrate with your existing applications. Contentverse boasts a familiar interface (Similar to Microsoft Office products) that allows users to import documents in many ways they're already used to, including drag-and-drop. The workflow functionality lets users set up tasks and notifications, enabling automation of projects that would otherwise eat up considerable staff time. Whatever your document management needs are, from increasing the efficiency of your entire staff, to bettering your customer service capabilities, to routing paperwork through an automated workflow, to simply archiving files for regulatory purposes, to improving the accuracy of policies and procedures, Contentverse's versatility and customization will streamline your organization.


    FileBound provides a user-friendly, powerful end-to-end solution for documents and forms management and workflow automation, with robust analytics and mobile capabilities that improve the operation of any organization by connecting users with the information they need to work more efficiently and effectively. With FileBound, customers can build automated workflow processes and centrally manage documents to improve compliance, collaboration and access to information. FileBound applications can be deployed locally or as a cloud-based service and have been implemented by organizations of all sizes around the world.


    Ametras USA creates customized solutions for all your document processing and document management needs by combining the most powerful OCR/ICR technologies, an industry-leading ECM/DMS platform, and unparalleled experience. Since our founding, Ametras USA has embarked on a mission to tackle the document and data related problems that render existing processes far too expensive and inefficient to maintain. Ametras USA's processes and solutions touch millions of documents every year and are currently deployed nationwide across the US.


    OpenText Content Suite is an integrated group of ECM solutions designed to help organizations take full advantage of the opportunities offered through Digital Transformation. By creating a centralized, unified information grid, Content Suite connects information from across the enterprise with the people and systems that need it, driving Personal Productivity with simple, intuitive tools and user experiences, Process Productivity through full integration with lead applications such as SAP and Microsoft, and Control with legendary OpenText governance and security functionality. Utilized by the largest and most innovative companies and governments in the world to enhance competitive advantage and customer relations, Content Suite is available on premise, as a subscription in our cloud, or as a managed service.


    Alfresco offers an integrated ECM platform that was built around a single, scalable content repository which is proven to scale effectively to handle over 1 billion documents. Alfresco covers the full spectrum of ECM use cases and provides an open platform which is easy to integrate and on which to develop custom applications. Core capabilities for Alfresco Content Services include: Content Management Version control, access control, check in/out, easy to set up custom types / aspects and associated properties, wide transformation / rendition support including rich media, rich metadata support, powerful and highly scalable search, mobile support and smart folders to provide content in context. Rules with actions and smart folders allow for automation of metadata creation. Extended Collaboration Team sites, commenting, discussion forums, group calendars, data lists, site wiki, hybrid sync to cloud, team dashboard, tagging, following, like, team edit in Google Docs. Case Management Smart folders, case files, role based UX, process control, auto classification. Transactional Content Processing Configurable Business Process Management with integrations with leading scanning solutions, rich metadata support (custom types and aspects) and Records Management integration for compliance. Document Workflows Easy to configure process definitions, process step editor, BPMN Editor for more advanced workflows, form editor, forms library, decision tables/rules, save to PDF (process forms information), and Records Management integration for compliance. Alfresco Content Services subscribers also receive access to a secure network running on Alfresco in the cloud. Alfresco Content Services includes the ability to synchronize content and metadata between cloud and on-prem sites to provide a Hybrid ECM solution.


    WebDocs is a cloud based document management and business process automation system that allows organizations to better manage, access and protect their critical business documents while helping to drive cost out of document centric business processes. WebDocs supports powerful features such as workflow, Eforms, enterprise search and document scanning as well as real time analytic dashboards and reporting. WebDocs has a 99.999% uptime guarantee, always features unlimited users and a free, no obligation trial is available.


    Bridgeline Content empowers you to engage prospects and build customer relationships across multiple channels in order to deliver exceptional customer experiences. Bridgeline Content powers more than 15,000 websites around the globe for many of the world’s most powerful brands. Build the face of your business on a flexible foundation with out-of-the-box templates, streamlined SEO management, plug-and-play content library, personalization features, and more.

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    MediaBank is a digital asset and content management solution that allows you to produce, edit and share digital information with tools to help you manage your data.


    Mobius is an intelligent information management solution that delivers content services with a granular policy management foundation to manage the life cycle of enterprise content and data in accordance with corporate policies, industry regulations and government mandates at web-scale speeds with accuracy and reliability.


    django CMS is an Enterprise Content Management built with Django and one of the most active open-source projects in the Django ecosystem. Since 2007 it powers tens of thousands of sites large and small across the world, and benefits from a friendly and welcoming developer community.


    Intralinks VIA is a secure and scalable SaaS solution for content sharing and collaboration within and beyond the corporate firewall. It frees employees to work wherever they want, whenever they want.


    Box Relay, co-developed with IBM, is a workflow tool that automates and standardizes structured document workflows.


    Evoq is a Content Management System (CMS) with powerful features, including page management, workflow, granular permissions, localization, caching and search. We have an Open API (Application Programming Interface) that customers have used to extend the functionality of their sites via custom-developed modules. We also manage the DNN Store (http://store.dnnsoftware.com), which provides hundreds of commercially available (and supported) modules from third-party vendors. If you need to a feature on your site, look first to the DNN Store before building it yourself.


    FileHold is full-featured enterprise grade document management software primarily for larger organizations who want to install on premise, in the cloud or want a hybrid solution. Its features include document capture, indexing, storage, search, versioning, and workflow reviews and approvals. FileHold is desktop, browser, and mobile device ready. FileHold document management software makes it easy for organizations to improve security, increase compliance, streamline operations, and reduce the use of paper while saving time and money. “Go paperless, go green” with FileHold document management software.


    fileplan is simple document management in the cloud that enables consistent, planned filing with document control and collaboration. The vendor (Radix Software) says fileplan helps teams apply simple, common sense principles to organize and control their documents since the software is quick to implement and simple to use. fileplan document management software is focused on delivering a practical user experience that helps organizations take control of their files quickly by providing a filing structured that can be consistently applied by all staff without changing the way they work with documents. With fileplan, the vendor's goal is to bridge the gap between the ease of use and convenience of cloud-based file synchronization and sharing and the advanced control offered by traditional document management systems. fileplan features: - planned filing for documents and email in one place - access documents wherever you are working - retain control over access and versions - simple to use


    - Combine buy-side and sell-side contract management with interfaces built specifically for Legal and their most frequent collaborator – Sales - Give back time to legal and other departments with easy to manage CLM features designed specifically for each department’s needs - Provide your Legal team with a system created specifically for them, while keeping other departments’ primary systems, such as CPQ, CRM and ERP solutions, up-to-date - For Salesforce users, Conga offers advanced capabilities with seamless UI integration, redlining and comprehensive contract management entirely within the Salesforce platform - Full flexibility to store and easily find all your contracts in Salesforce, Conga Novatus, Box, Dropbox, or other systems - Quickly create professional error-free contracts, regardless of length or complexity, customized with rich text and images - Keep a safe and secure cloud based repository for all legal approved clauses in our Clause library - Bundle commonly used clauses together in clause bundles to speed up contract creation and ensure corresponding clauses are always included. - Control which users have access to which clauses and contracts based on user permissions - Automatically route approvals based on workflow rules saving time and involving appropriate parties at the appropriate time.


    ASG-Cypress Suite is a modular content management system for ingesting, assembling, integrating, delivering, and storing documents. It enhances the management, accessibility, analysis, and output of content within and outside the enterprise.


    Go paperless at your company, and reap productivity and efficiency rewards with DocLink.


    eFileCabinet, Inc. offers a suite of document management software (DMS) products and services that help businesses and individuals work quicker, smarter and more collaboratively. With more than 15 years in the document management industry, eFileCabinet is the trusted choice for nearly 200,000 users worldwide to store, search, share, and protect valuable and confidential data.

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    KwikTag, the core document management system from ImageTag, provides a complete transactional content management and business process automation solution that integrates with Microsoft Dynamics GP to simplify access and visibility of documents in any business process. KwikTag excels at accounting and expense management systems; form or document tracking for HR or any other paper-intensive, manual processes.


    Document Locator is a powerful document management system that improves efficiency and reduces risk. It works right inside Microsoft Windows, making it particularly easy to use. Plus, an optional Web browser interface extends the reach of files beyond the office walls. As files are saved into Document Locator, everything becomes full-text searchable. Versioning captures all changes, and workflow routes information for notifications and approvals. Files are organized with auto-naming and filing technology. Audit trails record all activities, and reporting provides insight for business intelligence. Paper forms are replaced with electronic forms, and forms processing is automated.


    The Documentum platform offers an enterprise content management system with the essential capabilities to control all your information content.


    Data Storage That Looks at Business the Way You Do. Up


    FlyView for SharePoint Meet FlyView, a innovative and lightning fast SharePoint navigation menu for SharePoint users that significantly cuts the searching time in SharePoint sites, libraries and folders. It is a must have tool loaded with useful features such as Instant Search, Preview Windows, Favorites and History links. It is easy to install and remove. Download the free Chrome extension now or contact us for the server version for IE and other browsers.


    Square 9® Softworks is a creative force in the next generation of on premise, web-based and cloud-enabled document management solutions that enable organizations to manage business more efficiently by taking document processes digital. Square 9 delivers effective, value-driven solutions and has achieved a reputation for excellence in meeting the rapidly evolving needs of its customers. In addition to GlobalSearch®, the award-winning Enterprise Content Management solution, Square 9 has been widely recognized for its diverse portfolio of products including solutions for Document Capture Automation, Business Process Automation and Web Forms Management. Square 9 Softworks distributes its solutions internationally through a network of highly skilled Channel Resellers from its corporate office in New Haven, Connecticut. GlobalSearch enables your business to: • Cut costs and expenses by eliminating paper-based filing • Improve file organization and the ability to search and access your documents • Streamline manual tasks like data entry and approvals • Easily share and collaborate on cross-functional documents • Increase document security and simplify compliance • Automate document paths and notifications with full feature editing • Integrate with DocuSign®, Microsoft Dynamics™, and more • Access documents with iOS and Android, laptop, tablet or smartphone • Access your documents and data anytime, from anywhere • Utilize the platform in English, Spanish, French, Italian, German and more


    The SAP Extended Enterprise Content Management (SAP Extended ECM) application by OpenText covers everything from document and records management to information retrieval and collaboration by connecting e-mails, documents, and other content to core business processes


    [ECM]Rebuild Your Salesforce File Management Even Better, Practical. Accelerate Internal and External File Collaborations. [WebReport]With Cloud Report for Salesforce, both novice users and power-users can simply create various forms of reports.


    Triptych's ease of use allows your sales force and channel partners to serve themselves by customizing and ordering material that suits their needs and meets your requirements. Our sales enablement platform will change the way you service sales reps and channel partners by providing them with what they need, when they need it - quickly and efficiently. Your customized site will house all of your marketing material making it easy for your sales team to find, customize and order. Triptych will give you the omnichannel visibility and real-time analytics you need so that you can strategically invest your resources for impact. No more wasted time and money on material that doesn't work. Triptych will enable you to drive costs down, empower your sales force, and make the most out of your sales and marketing budgets. Getting Sales the right content quickly will increase the amount of time they can focus on selling, leading to higher win rates. More than an easy to use content management system, with Triptych your sales force gets what they need while you to manage your Co-Op funds, stay on brand and adhere to compliance requirements.

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    Uplevl eliminates paper and automates manual processes.


    YellowFolder provides a cloud-based, digital file cabinet where your school system can safely store, retrieve and manage all of their Administrative, Employee, Special Education, and Student Records. Solely focused on K-12 schools, the YellowFolder system is built specifically for the needs of a school and is 100% FERPA and HIPAA compliant. We are the largest supplier of digital file cabinet services to K-12 schools in the nation, having over 300 school district partners across the United States. Follow us on Twitter: @Yellow_Folder Like us on Facebook: https://www.facebook.com/yellowfolder