Compare Best Expense Management Software

G2 Crowd helps you compare the best Expense Management Software products. You can compare products on the Grid, or by selecting any of the products for a side-by-side comparison. In addition, you can download the full report for more detailed information about Expense Management Software products. Only products with 10 or more reviews are included in the Grid. For a full list of products, click on the Products tab.

G2 Crowd Grid for Expense Management

for Expense Management
G2 watermark
Grid℠ Scoring
Contenders
Leaders
High Performers
Niche
Certify in G2 Crowd Best Expense Management Software Comparison
Concur in G2 Crowd Best Expense Management Software Comparison
Expensify in G2 Crowd Best Expense Management Software Comparison
UNIT4 Travel & Expenses in G2 Crowd Best Expense Management Software Comparison
Nexonia Expenses in G2 Crowd Best Expense Management Software Comparison
ExpenseWatch in G2 Crowd Best Expense Management Software Comparison
Replicon in G2 Crowd Best Expense Management Software Comparison
Journyx in G2 Crowd Best Expense Management Software Comparison
NetSuite OpenAir in G2 Crowd Best Expense Management Software Comparison
ArchiOffice in G2 Crowd Best Expense Management Software Comparison
BillQuick in G2 Crowd Best Expense Management Software Comparison
Market Presence
Satisfaction
Sort by:
# of Ratings
Satisfaction
Market Presence
G2 Score
Certify in G2 Crowd Best Expense Management Software Comparison
Certify
74
406
98
50
74
Concur in G2 Crowd Best Expense Management Software Comparison
Concur
68
86
62
74
68
Expensify in G2 Crowd Best Expense Management Software Comparison
Expensify
68
77
89
47
68
UNIT4 Travel & Expenses in G2 Crowd Best Expense Management Software Comparison
UNIT4 Travel & Expenses
56
15
65
48
56
Nexonia Expenses in G2 Crowd Best Expense Management Software Comparison
Nexonia Expenses
50
27
73
27
50
ExpenseWatch in G2 Crowd Best Expense Management Software Comparison
ExpenseWatch
50
36
73
28
50
Replicon in G2 Crowd Best Expense Management Software Comparison
Replicon
44
11
53
36
44
Journyx in G2 Crowd Best Expense Management Software Comparison
Journyx
40
14
55
26
40
NetSuite OpenAir in G2 Crowd Best Expense Management Software Comparison
NetSuite OpenAir
37
40
9
66
37
ArchiOffice in G2 Crowd Best Expense Management Software Comparison
ArchiOffice
29
13
31
28
29
BillQuick in G2 Crowd Best Expense Management Software Comparison
BillQuick
20
12
13
28
20

Expense Management Software Definition

Expense Management refers to software designed to submit, process, reimburse, and track employee expenses. The software includes abilities for employees to input expenses for approval through a browser or mobile application. Administrators can track expense reports, enforce company policies for expenses and travel, set up approval routings, and generate reports for specific projects or company departments. In addition, some softwares provide tools to help book and manage travel itineraries.

Expense Management Software Comparison Overview

The best Expense Management Software products are determined by customer satisfaction (based on user reviews) and scale (based on market share, vendor size, and social impact) and placed into four categories on the Grid:
  • Leaders offer expense management products that are rated highly by G2 Crowd users and have substantial scale, market share, and global support and service resources. Leaders products include: Certify and Concur
  • High Performers provide products that are highly rated by their users, but have not yet achieved the market share and scale of the vendors in the Leader category. High Performers products include: Expensify, UNIT4 Travel & Expenses, Nexonia Expenses, ExpenseWatch, Replicon, and Journyx
  • Contenders have significant market presence and resources, but their products have received below average user satisfaction ratings or have not yet received a sufficient number of reviews to validate their products. Contenders products include: NetSuite OpenAir
  • Niche products do not have the market presence of the Leaders. They may have been rated positively on customer satisfaction, but have not yet received enough reviews to validate their success. Niche products include: ArchiOffice and BillQuick

Featured Reviews

  1. Certify

    Satisfied End User

    December 18, 2014 09:48 AM CST
    <span data-ue-widget='safe-name' data-safe-name-id='30066'>Michael C.</span>
    Michael C. likes:
    "Certify makes it easy for me to manage my expenses and make sure that I'm following all of my company's guidelines for submission. Any issues with a particular expense are clearly identified and easy to resolve. The per diem wizard is also very easy to use."
  2. UNIT4 Travel & Expenses

    The best Travel & Expense solution on the Market?

    February 13, 2015 12:03 AM CST
    G2 Crowd User in Construction
    G2 Crowd User in Construction likes:
    "For my company, the user friendly interface is one of the most important advantages. In a much decentralized organization (with more than 25 locations), it is important that the end user can start using the software without any particular training. With its simple, intuitive “one-screen” user-interface we had very little problems implementing the software throughout our organization."
  3. ArchiOffice

    New to You? Meet Your Easy to Use Project Managment Assistant.

    November 11, 2014 08:46 AM CST
    <span data-ue-widget='safe-name' data-safe-name-id='18608'>Liz M.</span>
    Liz M. likes:
    "I came to ArchiOffice with sound database and office management experience, but without an architectural background. During my software training sessions, ArchiOffice personnel spoke my language, even when I couldn't speak theirs. Training and account management personnel are always positive, helpful and informative. The organization of the program has informed my growing knowledge of the field. I can't live without the integration with outside accounting software. Monthly webinars are infor..."
  4. Tenrox

    Meets our Needs with a Few Issues

    March 20, 2014 12:45 PM CDT
    <span data-ue-widget='safe-name' data-safe-name-id='12390'>Mari Beth B.</span>
    "The company wants to gather information from users to know how their product is working and issues they are regularly experiencing. Tenrox wants to find ways to make their product work to fit their users’ needs and will help with customization of production environments as needed. Tenrox will offer a work- around or better way to approach experienced issues. Tenrox has/is helping us with integration between our different programs so that we can get the most out of all of its capabilities."
  5. NetSuite OpenAir

    Just OK.

    February 26, 2014 01:29 PM CST
    G2 Crowd User in Marketing and Advertising
    G2 Crowd User in Marketing and Advertising likes:
    "I can't say there are a lot of things I truly like about OpenAir, but if I had to come up with a few...Compared to some of the other web based SaaS we use, it is reliable and generally bug free. The basis functionality like timesheets and expense reports work as you would expect. One strength of the system is its size - it seems to handle batch actions and large amounts of data well. "

Buying Considerations in Expense Management Software

Suite vs. best of breed
There are few vendors that focus primarily on expense management. However, many suite products have expense reporting features. For example, PSA (Professional Services Automation) suite software usually includes expense management but also offers time reporting, resource management, billing, project financials, and advanced reporting features. Some vendors offer a lighter version of PSA that focuses on both time and expense reporting. These softwares provide expense features and features that allow employees create time sheets for an hourly paid workforce and often functionality to bill time to clients as well.
Also, most ERP (Enterprise Resource Planning) or accounting software offer expense reporting features. If you are already using an ERP system, expense reporting features are likely part of the system. If one of the suite tools meets your requirements, you may save money purchasing and maintaining an additional system. In addition, you might reduce the amount of integration required to implement the system.
Size of company
Small companies often desire an expense software that is easy to learn and offers a wide variety of features but only handles the most common use cases. Small companies should look for tools that have standard, easy-to-implement integrations with their existing accounting software.
Larger companies often seek a tool that handles more complex use cases, but in turn usually takes longer to implement and requires more training. In larger companies, custom integration to ERP, accounting and CRM softwares is required so a flexible API is important. Because policies and workflows often vary across roles, departments and international regions, the administration platform must be more flexible. Also, companies that have divisions in international locations are often required to report expenses in different ways to meet local government regulations.
Industry
Companies that have a professional services component (bill clients for their time or projects) will want to consider a software that contains PSA features. In addition to expense management, PSA software offers time reporting, resource management, billing, project financials, and advanced reporting features.
Mobile
Some of the biggest changes in expense software have been supporting the most common mobile platforms. Because expense reports are often created for expenses incurred while traveling, features for reporting expenses on a mobile device has moved from nice-to-have to a must. The most popular mobile features are receipt capture and approvals; however, some tools allow you to complete and submit entire expense reports via the mobile app. Make sure you get a demo or free trial of the mobile application to ensure they will meet your requirements and user experience expectations.
Travel management vs expense management
A few tools not only manage expense reports but also serve as a virtual travel agent. These tools help you book your travel and manage your itinerary while you are on the road.
Cloud vs. on premise
Cloud expense management tools offer a Software as a Service pricing model and work inside a browser. On-premise expense tools are installed on hardware owned and maintained by the customer.
Cloud
Most of the new expense management tools were born in the cloud. Cloud pricing models vary from user fees per month to active user fees per month to the number of receipts submitted. Cloud tools are easy to implement, don’t require hardware investments, and allow you to pay overtime based on usage. Often cloud expense tools have difficulty providing robust offline functionality that allows you to complete reports and access past reports while disconnected from the Internet.
On premise
Most customers who use on-premise tools purchase a perpetual license based on the number of users and pay an annual maintenance fee. On-premise tools might be client-server tools that require a software to be installed in each user’s PC or might be browser based. On-premise tools require IT support to install and maintain, and also require investments in hardware

Key Benefits of Expense Management Software

  • Improved productivity - Productivity is improved for managers and expense report submitters, including reductions in time spent enforcing policies, completing and approving reports, submitting receipts, and reimbursing employees.
  • Reduce expense spending - Better policy enforcement, preventing expense entry errors, and more accurate currency conversions via expense management software can save an organization money.
  • Make better decisions - Through reporting, users can make better decisions about short-term and long-term expense policy adjustments as well as budgeting.
  • Improved employee satisfaction - It takes a unique person to enjoy creating expense reports, so the better the software, the happier the employee. In addition, because the reports get submitted faster, reimbursements can be issued faster - good news for everyone.