Best Meeting Room Booking System Software

Meeting room booking systems provide simple tools for reserving conference rooms and other spaces or resources within an office or shared workplace. This software ensures that organizers and attendees have the necessary accommodations for important meetings, and at the same time, office managers maintain an accurate, up-to-date view of how company resources are being utilized. Office managers can program these platforms with user permissions and other restrictions to ensure the appropriate usage of these valuable resources. Meeting room booking systems are primarily used for planning out and inviting others to meetings such as team scrums, sales calls, one-on-ones, and brainstorming sessions. They are also used by members and community managers of coworking spaces for reserving rooms, desks, designated call areas, and quiet spaces. These tools improve workplace efficiency while preventing double bookings or other situations where meeting spaces and resources are unavailable at critical moments. Certain products in this category provide analytics features to offer insight into shared space usage and help refine room scheduling protocol.

Meeting room booking systems commonly integrate with calendar software so meeting organizers and attendees can view or manage meeting details, such as time and location, in relation to their general schedules. These tools also offer integrations with email software, making it easy for organizers to send electronic invites to attendees. These tools often integrate with or share features of visitor management software to check in and track information about meeting attendees, particularly those from outside the company. A number of meeting room booking systems provide digital signage features to display meeting details outside of conference rooms and allow for streamlined check-in processes. This will usually involve external hardware such as tablets or digital displays, either from a third party or the software vendor themselves.

To qualify for inclusion in the Meeting Room Booking Systems category, a product must:

  • Provide an overview of company conference rooms, along with scheduled meeting times and details
  • Allow users with the appropriate permissions to book available meeting rooms, modify event details, and invite attendees
  • Equip administrators, such as office managers, with tools to modify user permissions, room and resource details, and specific meeting information
  • Sync with organizer and attendee calendar and/or email tools
Compare Meeting Room Booking System Software
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    Meeting Room Booking System reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

    EMS Software makes it easy to schedule and manage any type of meeting, from a simple team meeting to a complex executive briefing requiring room set-up, catering, and video conferencing. Only EMS combines the fastest and easiest way to schedule a meeting with the greatest depth and breadth of functionality.


    Robin gives your team powerful automation that makes booking meeting rooms easy.


    Teem's cloud-based platform makes it easy for your employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze your company’s meeting and collaboration behavior.


    Roomzilla is a cloud-based room reservation system which works on any device and supports Google Calendar and Outlook Calendar integration. This powerful, yet lightweight room booking system is managed through your browser with the help of onsite meeting room displays.


    Skedda is the best online booking system for anything 'space' based such as meeting rooms, co-working spaces, studios, courts, halls and more! Skedda is specifically for managing 'space' and suits anywhere that are looking for an easier and effective way to manage their 'space', whether it is for internal use by staff or hired out to the public.


    Asure Software provides on-demand workplace, resource management solutions, & time & labor solutions that help customers run cost-effective operations


    Cloudbooking provides agile working software to many large clients, including Lloyds Banking Group, TSB, Marshall Aerospace, JLL, Airbus, Reading Borough Council, Awin, Engie, Shop Direct, Publicis, Premier Foods, Royal Borough of Kensington and Chelsea Council, Mitie, Awin, and GE.


    Condeco Visitor Management is a software that simplifies the process of managing conference attendees and visitors, it sends meeting invites,prints visitors passes and and atomatically notifies the host when guests arrive.


    Conference room booking software for co-working and shared spaces


    Hamilton Meeting Room Booking Software helps you focus on your meeting. It is a cloud-based solution which adapts to your work environment and lets you manage meeting rooms, video conferencing, visitors, and resources.


    After a decade of leading research and global deployments of epaper signage in areas where displaying digital information was completely unimaginable, Visionect also placed its ultra low power digital displays into the office environment with JOAN, the only room booking system built bottom-up specifically for meeting space reservation.


    Smart technology enables effective management and planning of company meetings, makes company processes simpler and helps to use company space in a better way


    Book a room, order catering & much more, from right outside the door


    Pronestor Room allows employees to book resources such as meeting spaces, equipment etc. in one streamlined workflow right from their desk or mobile.


    Rendezvous is a browser-based conference and event management software that manages revenue, financials, and streamlines your operation and allows you to have more time to spend on customer service.


    The Room Booking System is powerful market leading resource booking software, which enables schools to manage ICT rooms, laptops, meeting rooms & more. The web based system integrates with SIMS & Facility, supports bi-weekly timetables and allows LDAP authentication


    Your workplace is dynamic and increasingly complex. Optix is a platform that makes managing shared spaces smart and intuitive.


    Workscape uses a combination of in-room sensors, mobile apps, and room displays to give you the best in class meeting space management experience


    YArooms is a web based booking software package that makes it easy for you to manage rooms and resources and to book a room anywhere, even if it is in a different time zone or location.


    Kate from G2 Crowd

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