Best Online Proofing Software

Online proofing software allows creative teams to collect actionable feedback on various projects en route to their eventual approval and publication. These tools aid the creative workflow management process by ensuring all relevant parties are kept up to date and have their concerns or suggestions addressed, from concept to completion. Online proofing solutions are beneficial to design and marketing teams working on creative projects, enabling both colleagues and clients to view and annotate in-progress content and sign off when content is deemed complete. Teams who leverage these tools can eliminate back-and-forth email chains or constant phone calls for seamless, collaborative review that expedites content improvement and approval. Online proofing software can also provide version history and comparison of creative projects, along with comment and discussion flows, to ensure any and all feedback is acknowledged and considered toward the finished product.

Products in the Online Proofing category often integrate with or offer features of team collaboration and project management software, to ensure optimum conversations between project teams and accurately track and distribute projects and related subtasks. Users of online proofing systems can upload in-progress content from graphic design software, photography software, or other authoring and publishing tools to be opened up for feedback and markups using built-in hightlighter and annotation tools. Online proofing tools may integrate with digital asset management software or other content management systems for both import and export of project components. These solutions share features of certain business content management tools, and may be used in conjunction with these products for peak creative collaboration efforts.

To qualify for inclusion in the Online Proofing category, a product must:

  • Provide tools for highlighting and annotating feedback on content and media files, such as PDFs, images, and videos
  • Allow signin and proofreading access for external clients, in addition to coworkers and managers
  • Track design revisions and feedback threads for each project
  • Offer notification features for timely feedback and approvals
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    Online Proofing reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

    PageProof is a smart online review and approval platform that lets you gather feedback and sign-off on your creative work quickly and simply. Use PageProof to send out proofs of: imagery, PDFs, brochures, video, audio, presentations, documents, websites, web banners, 3D content and more. Your reviewers all comment on the same file, in real-time – placing comments directly on top of your creative. Marketers, web designers and creatives rejoice! – no more sending out files and links by email for sign-off. No more sifting through emails of changes requests, feedback and opinions. No more deciphering what exact parts of your creative your reviewers are referring to. PageProof. The smarter way to review anything and everything. See a product demo now:

    Wrike is the perfect project management tool for teams of 20+. It comes with enterprise-level security & scalability. Project Managers, Product Managers & Program Managers love these features: Gantt charts, Workload View for resource management, Custom Dashboards, structuring via Folders, Projects, and tasks & auto-assignment based on task statuses. On a marketing or creative team? Wrike for Marketers is a separate product with tailored templates, proofing tools & an Adobe extension. "Wrike makes 800-item task list a lot more manageable." - Hoon Kim, creative production manager at Airbnb. "With Wrike, I am able to track and monitor all of my projects in one place. If asked about one of my projects, I can instantly go into Wrike and give them an update within 30 seconds.." - Lisa Matthews, project manager at Hootsuite. "I like Wrike the best because I think it is the most intuitive." - Meredith Selden, director of process integration at TGI Fridays.

    Workfront helps your team stop the chaos, stay competitive, and provide visibility to stakeholders by offering an enterprise-grade solution for receiving, executing, and managing work. With robust resource, workflow, and project management tools, as well as a selection of fully customizable, built-in request queues and reports, Workfront enables everyone to plan, execute, track, and report on all their work. Workfront is trusted by thousands of global enterprises, like Adobe, Cisco, HBO, REI, Trek, Schneider Electric, and ATB Financial. To learn more, visit or follow us on Twitter @Workfront_Inc.

    The leading all-in-one project management and workflow scheduling solution for creative and marketing teams. Manage and monitor the creative production process from start to finish with our project request portal, workflow scheduling templates, advanced workflow routing capabilities, role-based dashboards, online proofing and approval management, digital asset management, financial tracking, and robust reporting. Used by thousands including 3M, Allstate, Eddie Bauer, Merck, Sony, Staples, Yamaha, & more.

    ConceptShare streamlines the review and approval phase of creative production. We integrate online proofing with workflow automation to reduce the time and effort of approvals on text, image, audio, video files, web pages and HTML5 animation files. Founded in 2006 by three creative professionals seeking to solve their own collaboration problem, ConceptShare evolved into a solution that won the trust and confidence of tens of thousands of users around the world. Today the ConceptShare team includes a mix of creative professionals, technology innovators and business professionals. ConceptShare is integral to the creative operations process at companies within a range of industries. Broadcast and entertainment, consumer and retail, education, financial, media/advertising, pharmaceutical and video game production. We Integrate with enterprise DAM and MRM systems; open API

    Online collaboration software for approving creative design work with colleagues and clients. Integrates with Adobe Creative Cloud through a free add-on available from the Adobe Add-on Store. Also compatible with PDF, JPG, PNG, GIF, TIFF and BMP file types.

    inMotionNow is a leading provider of workflow management solutions for marketing and creative teams, facilitating efficiency and productivity from project kickoff to final approval.

    A Powerful Content Review Solution For On-The-Go Teams. Make your team’s marketing content review process faster, easier and more efficient with Approval Manager.

    Aproove is a complete cloud platform designed to smoothly manage the project Approval & collaboration process. Aproove is a modular solution capable of meeting even the most demanding requirements of visual professionals and corporate users.

    Ashore is an online proofing software for creatives.

    With BLUE Online Proofing, multiple team members can simultaneously view, compare, and annotate artwork for print, video, and online deployments.

    Cage helps thousands of creative teams to improve their work by better managing their projects, people, and collaboration.

    Online Proofing helps you streamline communication, collaboration and approvals of creative assets. This application will prevent rework through version management and associating discussions to your file or annotation that provide context for every decision made. Work gets done better and faster.

    Streamlined publishing workflows with NewsEditPro

    Proofcafe is Online proofing software with all the tools you need to manage your content review and approval process.

    ProofHub is a web-based project management software that helps to manage, discuss and communicate work with team members and clients at a central place.

    ProofStuff makes online proofing easy. Automate the proofing process: Create, send, and approve art proofs, invoices and virtually any other documents online. Email reminders, automated notifications and history tracking, makes the approval process easy for your customers and easy for you.

    QuickReviewer is a cloud based collaborative review tool for designs and creatives. A number of customers in a wide range of industries use QuickReviewer.

    Slope is a project management tool built specifically for creative work. Unlike generic project management products, Slope has built in review and approval tools for video, images, documents, and other creative content.

    Vera is our platform for online proofing and custom workflows. Whether you're a marketing service provider collaborating on assets or a print service provider needing final approval for press, Vera streamlines the approval process with automated task routing and offers deep integration with Kodak Prinergy, Enfocus PitStop, and more. Vera is a flexible, high-performance Kodak InSite replacement.

    WebProof isn´t just an online proofing and collaboration platform, but also one of the world's most automated workflows.

    Recognized as the G2 Crowd Leader for digital asset management, Widen serves mid-to-large organizations with a data-driven platform, the Widen Collective. Widen's five integrated applications encompass brand management, video management, and creative operations solutions, integrating with over 30 apps from creative suites to project management, AI, and marketing tools. Power your content management needs with award-winning tools and service beyond compare. Request a demo today.

    Ziflow is an online proofing application for marketers. Ziflow streamlines the review and approval of creative content to deliver marketing projects faster by improving collaboration, centralising feedback and eliminating manual steps through automated workflow. Ziflow replaces email, printouts and other ad-hoc methods for reviewing creative content with an enterprise-ready, pure play online proofing solution.