Best Structured Collaboration Software

Structured collaboration products connect team members for groupthink tasks, such as brainstorming, project planning and ideation, while providing structural guidelines that help see those ideas or decisions through. They provide structure to decision-making processes at small, mid-market, or enterprise corporations. Structured collaboration software fit into businesses similarly to brainstorming sessions or marketing meetings. They can be used within multiple departments of an organization, helping various teams come to straight-laced conclusions without the bottlenecks of public disagreement or rejection. This software cuts out the time wasted from excessive meetings and email chains by providing a cohesive space for decision-making. Structured collaboration software should be used in addition to other collaboration and productivity software as well as idea management software.

To qualify for inclusion in the Structured Collaboration category, a product must:

  • Provide a platform for internal company collaboration or communication with external stakeholders
  • Implement structured business processes with assigned contributor roles that carry discussions toward decisions
  • Offer privacy settings that limit views or input to permitted parties
  • Allow for auditability
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    Front redefines work communication with the first shared inbox for teams. By unifying your email, customer communication channels, and apps in one platform, Front helps teams collaborate efficiently and have more context and visibility into every conversation, to work faster and better together. Today, more than 2,500 businesses rely on Front to power their work communications. Try Front for free at

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    KiSSFLOW is rated #1 Workflow and Business Process Management (BPM) software that allows end users to configure workflows. KiSSFLOW is used by over 10,000 customers across 121 countries. With KiSSFLOW, end users can create their first workflow in 15 minutes. KiSSFLOW believes the people closest to the chaos know how to fix it best. That’s why we created a platform to help all business users discover, create, modify and use business applications. Each application is made using beautiful, easy-to-use, and modern technology to help even non-technical people create amazing applications. No coding or complex mapping required.

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    Workfront helps your team stop the chaos, stay competitive, and provide visibility to stakeholders by offering an enterprise-grade solution for receiving, executing, and managing work. With robust resource, workflow, and project management tools, as well as a selection of fully customizable, built-in request queues and reports, Workfront enables everyone to plan, execute, track, and report on all their work. Workfront is trusted by thousands of global enterprises, like Adobe, Cisco, HBO, REI, Trek, Schneider Electric, and ATB Financial. To learn more, visit or follow us on Twitter @Workfront_Inc.

    Clarizen delivers secure, cloud-based collaborative work management solutions built on the vision of business agility. Clarizen’s PPM solution combines cross-company project management with configurable workflow automation. Discussions, tasks, projects and portfolios are all accessible from Clarizen’s scalable enterprise platform. Clarizen users gain easy access to an intuitive and easy-to-use and flexible solution that offers a single source of information to improve work execution, collaborate in-context, optimize resources and respond faster. Clarizen provides: • Centralized project and portfolio management – organize complex or chaotic projects and processes and automate workflows • Change management and issue management – track, manage and prioritize change requests and resolve issues • Resource optimization and robust collaboration – execute on feedback and tasks in real time to streamline how you work internally and with partners and customers Clarizen is a leader in Forrester’s Enterprise Collaborative Work Management report and is a two-time leader in Gartner’s Magic Quadrant for Cloud-Based IT Project and Portfolio Management.

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    kintone is a no-code business application platform that allows non-technical users to create powerful apps, workflows, and databases for their teams and organizations. Using clicks instead of code, kintone users can build apps that automate business processes, collaborate on projects/tasks, and quickly report on complex data. For business users that need to get started right away, kintone also provides dozens of pre-built applications for a variety of use cases such as CRM, project management, inventory management, and much more.

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    Stride is the complete communication solution that empowers teams to talk less and do more. It's everything you need to stay connected but keep moving. Learn more: Stride is a new kind of messaging that: - turns conversations into action with integrated collaboration tools - brings all the right people together instantly with built-in voice and video conferencing - gives you the space to focus so you can get to done, faster

    Jell is an app that offers one central place where team members can share daily plans, accomplishments, challenges and long-term goals.

    Real-time online collaborative brainstorming and decision making. Start from over 60 brainstorming templates, or design your own. Templates include SWOT, 6 Thinking Hats, Perceptual Maps, Stakeholder Maps, Risk Maps, Mind Maps, the Lean Business Canvas and many more…

    Amazemeet was designed with one objective in mind: To save you time! The new Amazemeet canvas helps individuals and groups have fewer and better meetings - it is a simple but effective tool which reduces unnecessary meetings and makes the necessary ones amazing. Amazemeet helps you to cut down on wasted time by getting all participants to co-design the meeting that works for them. With Amazemeet, anyone can design and execute effective meetings with a clear and compelling purpose and engaged participants. Amazemeet helps: 1) Meeting contributors work together together in real-time wherever they are. 2) All contributors endorse key elements of the meeting - the purpose, agenda and contributors - so that they can easily identify what works and what needs improvement. 3) Keep meeting content private, secure and confidential with advanced encryption 4) Provide active guidance and improvement suggestions as changes are made to the meeting so that contributors can make better decisions that improve their meeting outcomes 5) Eliminate the need for any additional work to produce meeting minutes - the Amazemeet canvas has minutes information and more. Amazemeet was founded and developed by Mike Sutton who is a trained facilitator. He combined his meeting facilitation skills and experience with his background in software technology to create a simple and effective design tool that is already helping over 1500 customers improve their meetings every week. You can try Amazemeet for free and signing up takes less than 30 seconds!

    Transform your business, your people know how

    Pinstriped makes it easy to run shorter and more focused meetings. It helps you keep progression, avoid detours and close agenda-points during the meeting.

    Projectplace is the place to get things done together. Projectplace is an all-in-one work collaboration tool that brings your virtual teams together to plan and execute work. We have over 1,200,000 registered users working in more than 250,000 projects. Productplace provides solutions in project collaboration, workload management, and reporting. Projectplace provides many beneficial features including: Gantt Charts, Kanban boards, document management, real-time communication personal to-do lists, and much more. Whether your team is down the hall or on the other side of the globe, Projectplace provides everything teams need to set direction, communicate, execute tasks, track progress, and ultimately achieve goals, no matter where they work.Projectplace helps you quickly understand what your project members are working on and how busy they are. Gain visibility of commitments across projects: who is working on what, the resource workload at any given point of time, and who might be available for additional work.Projectplace gives all stakeholders the overview they need to make smart decisions, for one or several projects. Visualization of Kanban-based task management, milestones in the Gantt chart, and key KPIs enables project managers, team members, and other stakeholders to get an instant overview of how projects are progressing in relation to the plan. - 2017 Leader in the Gartner Magic Quadrant for PPM

    AchieveIt enables businesses to easily track and monitor their most important initiatives, drive change, and achieve more. AchieveIt provides leaders real-time visibility into the status of critical initiatives, creates alignment between strategy and projects, provides accountability for results, and enables efficient collaboration.

    SpiderOak is a collaboration tool, online backup and file hosting service designed to allow users to access, synchronize and share data using a cloud-based server.

    Do helps people run productive meetings and is on a mission to make work something people love.

    Infor Ming.le offers an intelligent portal to your application suite establishing a common workflow and organizing conversations into enterprise-wide streams where employees can share key screens, data, and attachments in a way that saves time and focuses attention when and where it's needed most

    Loomio empowers organizations and communities to turn discussion into action, wherever people are.

    Online Scrums is designed to make daily agile scrums more effective by allowing your team to see through the haze and clearly identify issues. This empowers scrum masters & product owners with data to make decisions that customers will directly benefit from. Our approach differs from other agile solutions in that we specifically address the daily scrum process that is often neglected in other products. We are believers of the K.I.S.S. methodology and that is apparent in our clean and beautiful solution.

    SharpCloud is a software that allows user to arrange data into engaging visual stories and dynamic presentations, unite knowledge, content and stakeholders in context, and tell the meaningful stories behind complex issues.

    ZiveBox is a mobile app for all team communication and collaboration.

    1000Minds Decision-Making Software allows to make decisions involving multiple criteria efficiently, fairly and transparently.

    9teams is a project collaboration platform for business & ICT teams that helps teams work together effectively while minimizing follow-up efforts.

    Collaborative knowledge library for your organization.

    Appranet is a powerful internal mobile app that gives your sales and service teams all the information they need to do their job right, first time. Staff can access and manage workflows and information, easily sharing with clients and stakeholders on the go all through a mobile app.

    The First Governance Meetings Management Solution for your Board, Committees, and Teams. Own your meetings from agenda to minutes.

    Brainloop CollaborationRoom - the leading solution for secure collaboration across company boundaries.

    Cardsmith saves time and reduces cost by allowing the capture of the information straight to a digital platform where previously this would be manual using sticky notes on a wall, design trees on a whiteboard, Value stream mapping on a brown paper, or simply minutes from a meeting.

    Cloverpop is a enterprise decision-making platform based on behavioral science.

    Comparion allows you to measure and manage the risks you take, helping you deliver decisions aligned and optimized to your objectives.

    Delibr is collaboration tool for product teams.

    Dotvoter lets creative teams discover and discuss what matters to every team member. Building an MVP? Help the team prioritize features. Deciding where to order food for lunch? Put it to a group vote. Want to keep track of team happiness? Hold a weekly retro and vote on discussion topics in Dotvoter. You create a board and share it with anyone, anywhere. Then you collect, vote on and discuss ideas in real time or when the group is ready.

    D-Sight’s Collaborative Decision-Making platform offers a structured approach that supports these complex decisions.

    FacilitatePro is a tool that, along with good meeting facilitation, turns ordinary meetings in high performance meetings.

    Flagpole is a software that allow user to create an environment where employee engagement, motivation and collaboration comes together to make innovation faster and more profitable.

    IdeaFlow is an enterprise crowdsourcing solution that puts all of the resources of the company at fingertips, it can be used for idea gathering, finding solutions to complex technical problems, finding information about suppliers and materials, getting scientific insight, and getting answers to tough questions.

    IONIT provides a full range of well-structured services to help our clients plan, develop and deploy enterprise collaboration solutions.

    MakeItRational is an easy to use decision-making software for making important choices in groups and individually.

    Our meeting management software called Meeting Administrator is now available in a free beta version.

    MeetingBooster is a cloud-based meeting management system for scheduling, executing and archiving meetings.

    MeetingResult provides a solution to schedule, plan and communicate meetings with clear objectives and agendas.

    MeetingSphere Pro is a workshop solution for facilitators and subject matter experts. It provides a meeting center with all features and functionalities for running professional meetings and workshops online, in half the time - with a better result. Tools include Brainstorm, Discussion, Rating, Presentation, and ActionTracker. Anonymous and simultaneous input encourage people to “speak up” and “say” what they think, and be “listened to”. Captured input is discussed, rated, ranked and organized. Actions are agreed and tracked. Documentation is automatic and complete. By eliminating the need to travel, MeetingSphere enables the right people to participate and reduces scheduling difficulties.

    minITs is a powerful, cloud-based, software tool that has revolutionised the way in which organisations carry out their meetings.

    Simplicity is what Minute is all about. Whatever you need for your meeting, its all there on a single page.

    Quick, professional, hassle-free meeting minutes.

    MyBoardPacket board portal is so easy to use, your board members can be up and running in minutes without the need for training.

    OI Engine provide a software that help organisations engage their people and networks in creative problem-solving online and enables individuals and teams to be more creative, open, transparent and collaborative.

    The Decision Intelligence Platform - for leaders who outperform in a complex world. Cloud Software that drives better quality decisions through extraordinary stakeholder engagement. Learn More:

    QuickReviewer is a cloud based collaborative review tool for designs and creatives. A number of customers in a wide range of industries use QuickReviewer.

    RankTab is a group decision making platform that leverages the collective intelligence of a group to reduce complexity, nurture innovation and enable wiser, faster decisions.