How Abacus' real time expense reporting solution works - Abacus automates not just expense creation, but also expense processing and workflows, learning and replicating a company’s review and approval process.
Abacus is a real time expense reporting solution that automates expense creation and approvals. It is the easiest way for you to reimburse your team, reconcile corporate credit cards, and implement your expense policy.
CAPTURE ACCURATE EXPENSE DATA FROM EMPLOYEES
Abacus drafts expenses using reliable data sources such as receipts, card transactions, past behavior, CRM fields, and geolocation to ensure records are complete and accurate.
AUTOMATE YOUR EXPENSE POLICY AND APPROVAL HIERARCHY
Policy rules are applied before expenses can be submitted in order to reduce violations. Routing rules then automatically send the expense to the best suited approver.
FAST REIMBURSEMENTS WITH DIRECT DEPOSIT
Once an expense is approved, Abacus handles the reimbursement and direct deposits into the employee's bank account.
CONTINUOUS ACCOUNTING SYNC
Sync expenses into your accounting software using either cash or accrual method as they are approved so that your books are always up-to-date.
INSTANT VISIBILITY INTO SPENDING AND BUDGETS
Build custom analysis reports with real time data to help you identify trends and manage budgets.
Abacus is the only platform to remove the arbitrary employee-generated expense report from the process - making submitting and reviewing expenses faster and more accurate. Each expense is submitted and entered into the system in real time, giving admins instant visibility into spend. Expenses are then automatically and logically organized into Live Reports as they enter the system according to their business purpose.
Live Reports make sure that expenses are always organized. They enable you to review expenses by employee (similar to a traditional expense report), project, client, time interval, or any custom data point important to your business. Reviewing expenses in meaningful combinations (i.e. all of the expenses for a Project sorted by Category) helps you extract insights and context that wouldn't be apparent if you were to only look at an employee-generated expense report.