Ametras USA Features

File Type Support

Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc.

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Metadata

Automatically adds descriptive metadata like file size and upload date, has standard metadata fields like keywords, and allows the definition of custom fields and vocabulary.

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OCR Scanning

Can structure unstructured data through Optical Character Recognition or other automated filing/tagging processes for scanned documents.

Versioning

Keep track of incrementally changing versions of the same file.

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Collaboration

Multiple users can collaborate on document creation, annotation, and review.

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Document Assembly

Autogenerate documents based on templates and form submission.

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Form Creation

Able to create and manage submittable user forms.

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Portals and Sites

Able to create user portals and sites.

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Disposition

Automatically archive, delete, or revoke access to files that have reached the end of their life cycle.

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Search

Can easily find files via a simple and/or advanced search.

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Web Interface

Ability to access documents via a web interface without a client being installed on a device.

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Mobile Apps

iOS, Android and Windows phone apps provide functionality that enable users to perform the same functions as they would on a PC.

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Process Automation

Specifying a series of conditions and actions can automate internal processes, is customizable to the complexities of organization's needs and easy to set up and execute.

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Conditions

The workflow engine provides relevant and customizable conditions on which to execute rules.

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Activities

Any action a user can perform in the system can be specified as an automated action.

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Records Management

System provides the necessary tools and fuctionality to maintain evidence of business activites and comply with governmental requirements or industry standards.

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Case Management

System provides specialized functionality for bundling structured and unstructured content, automating adaptive, multi-person processes and setting deadlines for open cases. Also, cases can be completed and closed with the associated information stored and auditable.

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User, Role, and Access Management

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

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Single Sign-On

Onboarding and offboarding team members with Active Directory/SAML-based identity providers.

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Policies and Controls

Ability to control file/folder access by user or group, external sharing permissions, editing policies, device location restrictions, sharing by device, etc.

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Storage Limits

Administer storage limits by user or group.

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Storage Zones

Choose at which data center your files should be stored.

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Security

Stores and transfers files in secure environment.

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Internationalization

Allows organizations multi-national organizations to use tool effectively across multiple languages and currencies.

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Performance and Reliability

Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

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Reporting and Auditing

Access pre-built and custom reports to monitor user activity and storage.

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System of Record Integration

Integrates with other systems of record such as CRM, ERP, Outlook, Sharepoint.

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APIs

Enables custom integration to external systems.

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