I am currently responsible for the books at a small Nonprofit. I have used Quickbooks, Quicken, Microsoft Money, Corporate ERP level accounting software and Excel in the past to manage finances. When I took over the books for the Nonprofit, the accounting was managed in Excel. My first thought was to look at converting to Quickbooks for Nonprofits. I looked at several other web only accounting packages as well. After researching the options and price I decided to try the free trial with Aplos.
The setup was a breeze and the support videos and educational information made the setup smooth. I like working with real people when I need help with software. I was pleasantly surprised that built into the system was a support messaging system that allowed me to see portrait sketches or real images of the support team and their names. I could send a question right in the interface and they would respond right back in the messaging window. It is the best implementation of support I have ever seen and has made Aplos one of my favorite companies and systems to work with.
We have been using the software for over a year and just filed the Federal Tax 990N through the software. It was fast and easy!
The different modules can be turned on and off with a flip of a switch and billed accordingly. This allowed us to start with accounting and eventually we added the donor relations and donations portions of the software. We have found the tools for these sections to be just as clean and easy to use as the accounting portion of the software.
They have made many updates to the software over the last year and the product keeps getting better. I would recommend any small Nonprofit or Church to try this product!
It would be nice to have more ways to do batch jobs and more flexibility in group updates to contacts. Last I checked if you have an organization that you want to assign an individual to donor relations and manage donations they need 2 logins with unique email addresses. It would be nice to have the option to give both roles to one individual with one login.
Am a volunteer for a small non-profit. I needed a simple solution to manage the finances and maintain transparency with the non-profit. The benefits are the software is very quick to set up and has a very clean interface that allows for quick communication of where the non-profit finances stand. When there are questions the customer service is the BEST I have ever experienced. They answer the questions in a support window as you are working with the software to apply the instructions.