Innotas

(17)
3.5 out of 5 stars

Innotas provides a top down approach to project portfolio management (PPM) – completely hosted in a secure cloud platform. Innotas PPM software provides visibility into your programs, projects, and people to enable visibility, alignment, and improved execution across your enterprise.

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Innotas review by <span>Forrest S.</span>
Forrest S.
Validated Reviewer
Verified Current User
Review Source

"Excellent PMO at a great price point"

What do you like best?

Innotas provides us with the ability to manage our complete portfolio of projects using a cloud-based solution, integrating in our budgeting and actuals for projects with the interface for IT personnel to quickly enter in their hours for the week.

What do you dislike?

It takes a decent amount of time to master the way estimated, budgeted and actual costs are calculated. It all makes sense once you figure it out, but you really have to dig in to get to that point.

Recommendations to others considering the product

Don't get caught up in the dashboards at first. Concentrate on the core data related to your key PMO processes. Once you have a solid portfolio of project data in the system, the flashier stuff will follow.

What business problems are you solving with the product? What benefits have you realized?

We were trying to mature our project management processes and standardize the approach to project initiation and financial management. We have definitely taken advantage of the Innotas platform to establish a project initiation workflow and also use the tool to create dashboards for our monthly meetings to review budgets and costs with the executive team.

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Innotas review by <span>Lise L.</span>
Lise L.
Validated Reviewer
Verified Current User
Review Source

"Innotas: Great Value for Portfolio Management"

What do you like best?

Innotas is easy to use and provides all the basics (and more) for managing a portfolio of projects. The reporting feature does not require a specific skill set (i.e. Crystal) to run. Recently Innotas has implemented new features that allows Administrators to create different types of projects (I.e. project with various data fields) which has allowed for the solution to be extended at an entreprise level.

What do you dislike?

I would like to see a "read only" license be available that would be free.

What business problems are you solving with the product? What benefits have you realized?

Before Innotas we had over 60 projects that were not captured in a single repository. Creating a single report for project status was painful and time consuming and often done in Excel, over email. With having all our projects in Innotas, we were able to introduce reporting guidelines and schedule and creating a consolidated view which highlights the highest risks project is extremely quick and easy.

What IT Portfolio Analysis solution do you use?

Thanks for letting us know!
Innotas review by User in Information Technology and Services
User in Information Technology and Services
Validated Reviewer
Verified Current User
Review Source

"Great for real time project tracking"

What do you like best?

Innotas offers a one stop place to handle project requests from planning to execution with robust reporting and time tracking capabilities to fully understand major KPIs associated with our resource allocation.

What do you dislike?

Innotas is quite costly which requires us to limit full functionality to a tight list of users. It makes it very difficult to expand our user base beyond those highly integral to our group. We'd like to be able to expand this out to a greater user base to not only submit project requests but to access some of the reporting options.

Recommendations to others considering the product

Innotas comes with a rather large price tag. Consider how you want your processes and this tool to work together. Determine which components are key to your operation and move forward with a plan.

What business problems are you solving with the product? What benefits have you realized?

Like other large organizations, we have a lot of project requests that come through our department. This has allowed us to set up processes to screen projects more efficiently and to determine resource allocation real-time.

Innotas review by Administrator in Higher Education
Administrator in Higher Education
Validated Reviewer
Verified Current User
Review Source

"Happy with the tool; the rest is on us"

What do you like best?

The resource workbench is one of my favorite features. I love being able to see/work on multiple resource allocations at a time (instead of having to go into each project individually.

I love the support. This is for me one of the strongest selling points for Innotas. They have proven they are not a vendor who abandons customers after the sale.

I also like the self-service model and the options available for self-administering the system (and improvements being made in that area).

What do you dislike?

User access levels - either I don't understand how they work or the options to create meaningful groups to restrict access does not work well.

The what-if tool is not capable of handling large scenarios.

****

Would like to have ...

- more Website log data - who visited which areas of the site

- ability to create new Request forms by copying existing ones (instead of having to recreate from scratch)

- ability to edit directives when creating filters - if I start building a filter and realize it's wrong, I have to delete it and start over - would be nice to be able to change "&" to "or" or "is date range" to correct date range, etc. PS - Filters could also be built on a single screen so you don't have to click next, back, etc.

- end-user-ready communications so that as major changes are announced, we can edit and distribute notifications without a lot of content prep.

Recommendations to others considering the product

Plan to have resources dedicated to system administration (there are lots of updates/release notes), end-user training/communication/engagement, and reporting. This is not a system that you can 'set and forget'.

Prepare yourself for the reality that you may set up the system to use certain tools in a certain way and then in a short time realize it doesn't work as you thought.

Regardless of the system you choose, strategize around staff adoption (or transition) and engagement.

What business problems are you solving with the product? What benefits have you realized?

Visibility into the work in progress, work in queue, and resource utilization.

This tool has also caused more conversation (good, bad, heated, calm, etc. :) about related subjects than ever expected

Innotas review by Internal Consultant in Computer Software
Internal Consultant in Computer Software
Validated Reviewer
Verified Current User
Review Source

"Innotas helping us with our Project Management maturity capabilities"

What do you like best?

With the introduction of Innotas, we moved away from a custom, legacy PPM solution to an industry leader. We have moved away from manual reporting to poor visibility of our portfolio to a solution which captures all this information. With Innotas, we now have a better view on the following:

- Portfolio Management

- Resource Management

- Request Management

- Dashboard and Reporting

What do you dislike?

The current license model for Innotas is restrictive. My hope is that through the acquisition from PlanView, Innotas will adopt different licensing models

Recommendations to others considering the product

Make sure you understand your requirements for a PPM solution. Innotas is a very good product but there are differences if you are moving from MS Project to Innotas. Make sure you understand what those differences are. Lastly, make sure you get support from our leadership team. Our implementation was successful because our CIO is a firm believer of needing a world class PPM solution.

What business problems are you solving with the product? What benefits have you realized?

Our legacy PPM solution was customized and required extensive administrative overhead to maintain. Ongoing maintenance and support of the system became difficult over time and was not able to scale as me matured in our processes. Additional challenges included

• Project Managers use different tools to manage projects, including MS Project, Excel, and other solutions

• There was no way of having a consolidated view of resource allocation across all projects, viewing resource capacity or forecasting resources availability. This is done manually using spreadsheets.

• The legacy system lacked functionality of a true PPM solution

The benefits realized have been:

- Better visibility of our project portfolio

- Better status reporting which has resulted in reduced work for our PMs

- The ability to capture all requests in one solution vs. in different repositories

- Elimination of manual processes such as capacity planning, forecasting and reporting

Innotas review by Administrator in Accounting
Administrator in Accounting
Validated Reviewer
Verified Current User
Review Source

"Great Tool"

What do you like best?

The reporting and dashboarding capabilities are very robust

What do you dislike?

Not being able to do effort based planning

Not as user-friendly as MS Project

Recommendations to others considering the product

Innotas is a very robust portfolio management system. The reporting and dashboarding capabilities are great and almost endless. It must be noted that it does not have effort based planning capabilities at project management level.

It is great for companies just establishing their project management office or philosophy.

I would highly recommend cloud hosting since this will save a lot of implementation hassle. The Innotas implementation team did a very good job.

My current account manager does a conference with me once every two weeks and I would say that she is one of the best account managers I have every dealt with. She has been very responsive to our needs

What business problems are you solving with the product? What benefits have you realized?

Having a single point to document all project related activities. We currently use this tool for all time entry (both project and prod support).

Reporting is a lot easier and I am now able to create dashboards for senior level execs

Kate from G2 Crowd

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