K2 Platform

K2 Platform

(27)
3.9 out of 5 stars

K2 Platform is a process automation solution designed to enable users to automate any process with one platform.

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K2 Platform review by <span>Adran N.</span>
Adran N.
Validated Reviewer
Verified Current User
Review Source

"Business Process Automation"

What do you like best?

The thing I like best about K2, is that they are incredibly dedicated to supporting their product and partnering with us on solutions. We can reliably count on timely responses to support tickets. We've also gained a lot of useful knowledge using mentor credits and they are always available for general product support. With our last SharePoint workflow vendor, we had essentially zero support, so this is quite a change. Our company has a culture of mentoring citizen developers, where we meet weekly to talk about product updates, obstacles, how-to's, and show what we're working on. They've been incredibly helpful by joining these weekly citizen developer calls.

What do you dislike?

Permission can be a little difficult to wrap your brain around. Their are permissions around forms, workflows, and publishing rights. It's important to establish governance and best practices around who is allowed to design workflows and to have a review process on what is put into production. It is possible for a poorly designed workflow or loops to degrade server performance and/or bring down your environment.

Recommendations to others considering the product

There is a bit of a learning curve as some others have mentioned. Make sure you understand the licensing agreement.

What business problems are you solving with the product? What benefits have you realized?

We build a broad range of business solutions and automation in SharePoint. For instance, we built a SKU management system, email replacement systems, and dynamic intake forms to log tickets with the correct information the first time to allow the business to process requests. We've been able to build forms that dynamically hide and show information and pull data from other lists and data sources. This is the type of stuff we needed to rely on workflows in the past. We can also pull data from other sites and site collections which eliminates the need for duplicate data sources. The workflows are also a huge improvement from what we had before. The user tasks allow you too see a single workflow from the start of the process until it's completed. It also allows you to see who approved the requests and send reminder emails without building extra workflows or steps. This is a huge improvement in terms of ease and ability to audit processes.

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K2 Platform review by <span>Kevin S.</span>
Kevin S.
Validated Reviewer
Verified Current User
Review Source

"A unique platform with many uses"

What do you like best?

The form and workflow designers are excellent. They balance flexibility with necessary guard rails saving just the right amount of time. The platform is great in that it supports complex data models including many:many relationships. I like that it doesn't force you into a "mobile-first" approach, like PowerApps does. Our users don't demand mobile when they are at work, but K2 does allow us to build forms optimized for mobile, if we so desired. It has excellent bespoke integration with SharePoint and integrations with other systems are greatly expanded with the ability to connect to their REST API's.

What do you dislike?

Reactive response to bugs and issues. Issues aren't taken seriously if there is some form of workaround to the problem, even if the workaround is not intuitive. This approach does not proactively address how the system should operate to be intuitive, or what features it should include to be be more comprehensive. For example, the K2 OData API is exciting, but only supports basic authentication, which is a big limitation for us. They also are able to connect to Microsoft SQL Server, but they don't support OAuth authentication against Azure SQL database, which would best allow us to secure our data. I am often asked to submit feedback related to enhancements to their "ideas" site, but I get the impression that this is where good ideas go to die.

Recommendations to others considering the product

As with any platform, evaluate if K2 is best for solving your business problem, and buy K2 Cloud. I do not recommend the on-premises product unless absolutely necessary. Make sure that you have in-house application developers to develop on the platform. It is no-code, but it still requires a application developer to be effective. I would not supply the tool to end-users or power-users for their use.

What business problems are you solving with the product? What benefits have you realized?

The K2 platform allows us to solve complex business problems quickly with little to no code. It allows us to build complex processes and forms without having to compromise on users' demands without having to build a full application stack from scratch. It provides us reusable front-ends for data in our line-of-business-systems, with the added benefit of being cloud-hosted.

What Business Process Management solution do you use?

Thanks for letting us know!
K2 Platform review by <span>Brandon L.</span>
Brandon L.
Validated Reviewer
Verified Current User
Review Source

"Great product - stable but frustrating development"

What do you like best?

I like how K2 has evolved over time to become more capable and more user friendly. We have done a lot with no-code solutions using K2.

What do you dislike?

Development can be a little frustrating. We are not on K2 Five yet, but we have had lots of little issues of extra "rules" cropping up during iterative development of a new form or workflow that causes things to break. It can be difficult to troubleshoot, especially for non-developers. It also seems that there are certain "orders" of doing things that make things function more smoothly during development, but until you have experienced the pitfalls, you don't always know that.

Recommendations to others considering the product

na

What business problems are you solving with the product? What benefits have you realized?

We are automating everything from document approvals to user onboarding. The primary benefit we have realized is business analyst have been able to create applications with little IT support.

K2 Platform review by Administrator
Administrator
Validated Reviewer
Verified Current User
Review Source

"Mix feelings on using K2 solution with a developer background"

What do you like best?

- Quickly implement solutions from idea with little technical background.

- Data can be driven and interact from most common Microsoft systems (SQL Server, SharePoint...)

- Management dashboard to track workflow and high level errors.

- Great for small projects and medium ones that doesn't need much interaction with many external systems.

- More powerful than InfoPath, as there are more rules and smartobject integration

- SmartAction. Have the ability to customize the keyword. This saves us alot of time and keep the upper management happy

- Visualize the workflow (though on silverlight)

What do you dislike?

- UI is very much outdated in today's standard.

- Hard to customize smartforms and very slow sometimes due to data loading.

- Rules are very hard to manage and duplication, along with no good versioning tool.

- API workflow call could be more robust.

- Only on Microsoft stack with no other options.

- Couldn't find a way to scale out easily.

- Not much endorsement on third party app developers. Some great ideas but never seem to make it to part of K2 build.

- Seems very slow on rolling out features, and there wasn't a clear roadmap on where it's going before K2 Five

- No adoption on AWS

Recommendations to others considering the product

Great for small projects and medium ones that doesn't need much interaction with many external systems, with very well defined requirements and think long ahead how it can be scaled. Good to work with K2 architect first to narrow down the design.

What business problems are you solving with the product? What benefits have you realized?

Converted a email driven approval process to K2 with a formal submission and workflow approval. The benefits include one source of truth, metrics, and confidence to all users that it's an official process.

K2 Platform review by <span>Steven G.</span>
Steven G.
Validated Reviewer
Verified Current User
Review Source

"Enable business processes automation driven by the business"

What do you like best?

The ability to provide an IT supported platform to the business where they can develop through configuration their business process fast and fully controlled by them.

What do you dislike?

The ability to store information in another platform like SQL server is great but you need super users or people with some skills to create databases. If this would be a functionality where it can be translated into non technical terms but still have the ability to create a new database outside the K2 database.

Recommendations to others considering the product

Use this platform for easy business process automation controlled by the business

What business problems are you solving with the product? What benefits have you realized?

Customer setup and modification, Purchase order management, manual allocation, Inventory automation, Audit tools for supply chain, HR training and overtime,...

K2 Platform review by <span>Tiaan K.</span>
Tiaan K.
Validated Reviewer
Verified Current User
Review Source

"K2 SmartForm Developer"

What do you like best?

The UI, look and feel is great with they way everything is so clear and simple. Its really quick to create forms and processes from start to finish. Like the integration aspect also.

What do you dislike?

No search function withing the rules there is however in the states but not within the rules itself, but rectified with K2 Five. Package and deployment tool dependencies has constant conflicts that takes ages to compare. (Apparently Fixed in K2 Five)

What business problems are you solving with the product? What benefits have you realized?

Multiple Departments on one platform processes for each system etc

Hospital Management

Hospital Enquiries

Hospital Accounts

Customer Management

Leave Systems

Claims departments

K2 Platform review by <span>Brandon A.</span>
Brandon A.
Validated Reviewer
Review Source

"An excellent workflow platform for SharePoint!"

What do you like best?

K2 provides an excellent, well round platform, feature rich for the simple to the most complex SharePoint workflows. Computations, logic, branches, loops, advanced conditions, web services, data integrations, multi stage multi step workflows are all possible with this system.

What do you dislike?

K2 has a bit of a learning curve. However, the online documentation and examples keep improving so this is a good thing.

Recommendations to others considering the product

Do your research first, and allow your developers and users to receive K2 training.

What business problems are you solving with the product? What benefits have you realized?

I have solved fairly complicated problems such as migrating database drive Lotus Notes applications to SharePoint On Premise and Online using K2. Was able to use web services api to interact with the Microsoft Office 365 apis from SharePoint via K2.

K2 Platform review by User
User
Validated Reviewer
Review Source

"Digital transformation"

What do you like best?

Consolidate all pending action task in one place. Able to track and trace every approval action, process, activity in details in terms of Date and Time. Eliminate manual form disappearing and the integration with other platform such as SAP and Microsoft SQL database tables from other system.

What do you dislike?

Not really a fast development tools although it is a so call low code platform. Example: Need to develop the workflow process even though there is existing similar workflow process. Not able to just copy paste and re-use.

Recommendations to others considering the product

K2 is moving forward and it is a value for money product. Example: I believe K2 is going to release voice control in the near future where I am very excited to use this feature in our workflow process. Looking forward on K2 AI as well.

What business problems are you solving with the product? What benefits have you realized?

From a developer site, did not benefit much from it. While from user point of view, other than we can see all pending task in worklist,

K2 Platform review by Administrator
Administrator
Validated Reviewer
Verified Current User
Review Source

"Transition to a paperless organisation"

What do you like best?

K2 enabled us to get rid of our paper forms and sending those forms back and forth between sites using internal mail. As a result we save a lot of time (and a couple of trees :) and requests are processed a lot quicker.

What do you dislike?

When faced with a problem or design challenge, it's sometimes hard to find the right piece of information, even though the information is neatly grouped together.

What business problems are you solving with the product? What benefits have you realized?

As a company with multiple sites, we've been able to eliminate internal mail in our approval processes as well as dramatically improve the speed of approval.

K2 Platform review by <span>Joey K.</span>
Joey K.
Validated Reviewer
Verified Current User
Review Source

"K2 makes Business Process Management Fun"

What do you like best?

K2 is always expanding and offering new features in its product. It's also capable of integrating with various applications which makes it easy to expand the Workflow features to other application.

What do you dislike?

The UI for smart form is a bit dull and boring.

What business problems are you solving with the product? What benefits have you realized?

IT helpdesk for internal Ticket Tracking. Visibility to our users request and man power allocation.

K2 Platform review by Internal Consultant
Internal Consultant
Validated Reviewer
Verified Current User
Review Source

"K2 for business process automation "

What do you like best?

I like the ability to easily integrate multiple line of business systems and quickly create applications to manages business processes. Rapid development and reuse of existing objects make building applications much easier with minimum use for code. SmartObjects, SmartForms and the workflow engine make K2 a very powerful enterprise development platform.

What do you dislike?

I used to struggle a bit with the workflow development environment however this has recently replaced in K2 Five with a much more intuitive and user friendly engine.

What business problems are you solving with the product? What benefits have you realized?

Mainly administrative processes such as financial approvals, file management, and booking applications.

K2 Platform review by Administrator
Administrator
Validated Reviewer
Verified Current User
Review Source

"K2 has turned out to be a valuable and go-to tool for using SharePoint."

What do you like best?

The biggest benefit is the connection we can make to our on-premise SQL server data.

What do you dislike?

I wish there was versioning on forms like there is on workflows.

Recommendations to others considering the product

If you are looking for a solution that integrates your on-premise data sources with a cloud solution, you have to take a serious look at the capabilities of K2.

What business problems are you solving with the product? What benefits have you realized?

We are converting EXCEL and ACCESS solutions to the K2 Platform. Users are starting to realize the benefit of using K2 over EXCEL gives them access to data security, real-time reporting dashboards and more.

K2 Platform review by Administrator in Education Management
Administrator in Education Management
Validated Reviewer
Verified Current User
Review Source

"Increase in productivity and go paperless"

What do you like best?

The workflow implementation and deployment is the best feature. The smartobjects are very convenient to work with.

What do you dislike?

Improvements in UI is required for K2 designer. Workflow can be confusing for the beginners.

Recommendations to others considering the product

will definitely recommend this product because it will more productivity

What business problems are you solving with the product? What benefits have you realized?

Moving from paper based form to online forms and implementing a few in-house applications. More staffs have started using the online forms and they are happy with the way it works. Leads to less confusion in terms of identifying the process and following up the responsible persons.

K2 Platform review by Administrator
Administrator
Validated Reviewer
Verified Current User
Review Source

"smooth learning "

What do you like best?

Easy to use, easy to understand. K2 hides all programming for user that do not know how to program but still let you connect to your own system.

the support team is excellent and always find a way to solve your problem

What do you dislike?

There is some correction needed to be done in the class that confuse some of the users.

What business problems are you solving with the product? What benefits have you realized?

K2 integrates perfectly with the new WMS we have.

furthermore it helps to track the status of any Production Order throughout all the Production step (including testing and packaging).

K2 Platform review by <span>David M.</span>
David M.
Validated Reviewer
Verified Current User
Review Source

"K2 Continues to excel"

What do you like best?

Updated workflow designer - The ability to build out a WF without having to configure until later

What do you dislike?

Variations between web browsers- Not able to design workflows in FireFox - Subforms have no close button in Chrome

What business problems are you solving with the product? What benefits have you realized?

A wide range of accounting/finance applications

K2 Platform review by <span>Lainna C.</span>
Lainna C.
Validated Reviewer
Review Source

"Horrid and not user friendly"

What do you like best?

When we stopped using it. It was very difficult to learn how to utilize K2 and incredibly frustrating.

What do you dislike?

Pretty much everything but specifically when we were using it for forms and trying to build forms. I felt like we did not get the support we needed.

What business problems are you solving with the product? What benefits have you realized?

We were unable to utilize K2 for the problem that we needed. We spent a month trying to modify K2 to work for our needs and did not.

K2 Platform review by <span>Sanjeevi R.</span>
Sanjeevi R.
Validated Reviewer
Verified Current User
Review Source

"Good to Use ,User Friendly , Low code and Real time working experience"

What do you like best?

Fast Responses, Low code handling, easy understandable environment

What do you dislike?

Can be incorporated with more technologies or different platforms to make K2 wider benefit to all the vertical of technology users

What business problems are you solving with the product? What benefits have you realized?

Making all types of business process solutions

K2 Platform review by Administrator in Higher Education
Administrator in Higher Education
Validated Reviewer
Verified Current User
Review Source

"Excellent for advanced user"

What do you like best?

K2 is very powerful. Much more powerful than anything you can get out of the box.

What do you dislike?

It is not for beginners. We have users that want to try to use it, but usually give up in frustration if they are not an experienced programmer or the like.

What business problems are you solving with the product? What benefits have you realized?

We use it for departmental workflow tasks that are not handled by our bigger systems.

K2 Platform review by Internal Consultant in Biotechnology
Internal Consultant in Biotechnology
Validated Reviewer
Verified Current User
Review Source

"Excllent product for quickly implementing workflows"

What do you like best?

It was very easy to install, configure and set up workflows. The Remote Mentoring services was excellent and very cost effective.

What do you dislike?

Because it depends on Microsoft, sometimes Microsoft updates affects the application.

What business problems are you solving with the product? What benefits have you realized?

Purchase Order workflow. We were able to move the workflow from an older platform that is no longer supported, reduced the number of steps, and made progress reporting easier to find.

K2 Platform review by <span>dave  m.</span>
dave m.
Validated Reviewer
Verified Current User
Review Source

"K2 - An excelllent product"

What do you like best?

The new workflow designer and form designer

What do you dislike?

So far nothing really stands out as a dislike

What business problems are you solving with the product? What benefits have you realized?

Payroll and attendance are the primary focus

K2 Platform review by Administrator
Administrator
Validated Reviewer
Verified Current User
Review Source

"Almost satisfied"

What do you like best?

Workflow layout in the designer. Easy to see the entire flow of the workflow.

What do you dislike?

Having to double click wizards and click next to get to the step you want to edit. Wish there was a quick look to go right to the spot you need to edit.

Issues following updates/upgrades to the tool.

What business problems are you solving with the product? What benefits have you realized?

SharePoint Approval tasks.

K2 Platform review by Internal Consultant
Internal Consultant
Validated Reviewer
Verified Current User
Review Source

"Feedback K2 Cloud"

What do you like best?

the modern way to design forms and processes

What do you dislike?

- instability of P&D

- bad communication way regarding changes. when existing features are changing, not all changes where communicated. means the developer has noch chance zu act. only react after the issue appears.

Recommendations to others considering the product

-

What business problems are you solving with the product? What benefits have you realized?

digital transformation of processes.

less media cuts

more efficiency

faster development

K2 Platform review by Administrator
Administrator
Validated Reviewer
Verified Current User
Review Source

"Learning the ropes."

What do you like best?

K2 Cloud has a very clean user interace.

What do you dislike?

I do not like that the environment is web based.

Recommendations to others considering the product

Check out AppSheet first.

What business problems are you solving with the product? What benefits have you realized?

Going paperless.

K2 Platform review by Administrator
Administrator
Validated Reviewer
Review Source

"Workflow developer"

What do you like best?

Integration with MS SharePoint and easy integration with SQL Server.

What do you dislike?

1) Dependencies in forms/views gets confusing at time.;

2) Rules can't be copied for reuse;

3) Limited HTML editability of email messages and pop-ups;

4) Unable to edit forms/views/rules in XML

What business problems are you solving with the product? What benefits have you realized?

Onboarding/Offboarding of employees;

Benefits: Data is independent of forms, which allows for re-use in different workflows

K2 Platform review by User
User
Validated Reviewer
Review Source

"K2 Appit enterprise implementation"

What do you like best?

Our small internal IT team no longer had to manage app development in our SharePoint environment as this was shifted to centralized teams.

What do you dislike?

There was little support at the user level as we rolled out K2 Appit.

What business problems are you solving with the product? What benefits have you realized?

Our team had already built automated Sharepoint workflows for communication and inventory management that we migrated into K2 Appit.

K2 Platform review by Administrator in Oil & Energy
Administrator in Oil & Energy
Validated Reviewer
Review Source

"Service"

What do you like best?

the ease of use of the tool and very efficient soport

What do you dislike?

the platform in general is very slow

to develop or a task is very slow

Recommendations to others considering the product

no

What business problems are you solving with the product? What benefits have you realized?

speed of service

K2 Platform review by Administrator
Administrator
Validated Reviewer
Review Source

"it was ok"

What do you like best?

customization of sharepoint lists, and ability to use workflows

What do you dislike?

slowness, unable to copy rules, delay or wait function is not available

What business problems are you solving with the product? What benefits have you realized?

tracking of SLA

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