Microsoft Dynamics GP

(175)
3.5 out of 5 stars

Microsoft Dynamics GP (formerly Great Plains) software delivers comprehensive out-of-the-box business management functionality, from operations management and financial management to human resource management and manufacturing. It connects the many moving parts of your organization, giving you better visibility into and control over what's going on in your business.

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Dynamics GP review by <span>Logan K.</span>
Logan K.
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Straightforward software

What do you like best?

The best part about MS Dynamics GP is the ability to "copy and paste" journal entries into the General Journal entry window from any Excel workbook. The integration is as easy as highlighting an array of cells which contain a description, account, debit, and credit for each line item in the journal entry. I am also a very large fan of the smartlist feature. Smartlists basically let you build queries using their user-friendly interface. They will return anything (in tabular form) that doesn't require too complicated of join structures on the back end (database).

What do you dislike?

Sometimes the software can run a bit slow. This may not be MS Dynamics GP's fault. Either way, it should be noted. For whatever reason, it can take a very long time for trial balances to generate. Also, the program can take a while to start up as well.

Recommendations to others considering the product

Make sure you have a solid support team. Typically, this would be a 3rd party vendor. If I'm not mistaken, our consultants have been key in troubleshooting any issues we've had arise over the last couple years. Furthermore, they were the ones who created the aforementioned integration with MS Excel.

What business problems are you solving with the product? What benefits have you realized?

MS Dynamics GP is accounting software. So, we are using it as our general ledger. The software makes sure the typical accounting controls are adhered to (debits = credits, user restrictions, etc.). The software appears to tackles all of these things sufficiently.

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Dynamics GP review by <span>Bobbi M.</span>
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Great Plains Review - Large Company

What do you like best?

I like that Great Plains interacts well with our reporting tool. I also like that you can set up inter-company relationships (as we have many). It's also nice that I can set up recurring batches, smart lists, and other items that I do monthly to save time. It is also nice that we can integrate an entry into one company and push it all to all the others.

What do you dislike?

I dislike that there is not an option to close all of our databases for the month all at one time. We have close to 90 databases and we have to go into each database each month and close each module. It is a 4 hour process, sometimes longer depending on how fast our systems are running.

What business problems are you solving with the product? What benefits have you realized?

We are solving the problem of how to report our numbers in a way that multiple people can access the system at once. Benefits realized include integrations, smart list research, easy year-end close process.

What ERP Systems solution do you use?

Thanks for letting us know!
Dynamics GP review by <span>Prudence P.</span>
Prudence P.
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I use Microsoft Dynamics GP for corporate accounting.

What do you like best?

I use Microsoft Dynamics for general ledger purposes, generating reports and financial statements. My locations use Quickbooks and this data is imported into Microsoft Dynamics since Quickbooks can not handle multiple location reporting. Microsoft Dynamics provides detail reporting which is useful for balancing and budgeting. The reports are available in detail and summary format. It's easy to save the report you've created. The reports can be exported to Excel but the out put is not very easy to use without editing. We use FRX report writer to achieve detailed financial statements from the data in Microsoft Dynamics.

What do you dislike?

The account payable module in Microsoft Dynamics is complicated and not user friendly. Entering payables required creating a batch, entering each payable and then posting the batch. To cut checks, a batch had to be created, select payables and then post the batch after processing the checks. We stopped processing our corporate accounts payable through Microsoft Dynamics and now use Quickbooks for this function.

Recommendations to others considering the product

I find Microsoft Dynamics difficult to navigate through. It takes time to figure out how to get the reports you need. Accounts Payable is fine but not user friendly. It's difficult to correct errors.

What business problems are you solving with the product? What benefits have you realized?

We use Microsoft Dynamics solely for General Ledger purposes. All of our data is imported into Dynamics so that we can general reports and financial statements. We post monthend and correcting journal entries through Microsoft Dynamics. We use access to import large repetitive type journal entries.

Dynamics GP review by Administrator
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User Friendly

What do you like best?

The smartlists are what I use the most for my job function. They make it easy to use various filtering modes to get what we need. We have the most basic model so what we have works for what we've needed.

What do you dislike?

I don't like that it doesn't confirm when you do tasks. You dispatch a call to someone, there's no response going, done! or complete! You have to hope that it did what you wanted it to, we will soon be having an upgrade to our system and from what I've seen it will streamline the process much better. When invoicing currently we are required to open each window to adjust and now we will have the ability to review without going in to each one.

What business problems are you solving with the product? What benefits have you realized?

It's the best for calculating out payroll and billing needs, as long as it's programmed correctly.

Dynamics GP review by User
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Potentially Powerful, Limited Out Of Box

What do you like best?

The best part of Microsoft Dynamics GP is the large user base, which means an active online community to find help, and many actively developed related plugins and services.

What do you dislike?

For a Microsoft product, GP is disappointingly half baked. Just for a few examples, for AP transaction entries, it is far too easy to move between different batches without even noticing it. My team accidentally edits or deletes each other’s transactions on a regular basis. Another huge issue is the check printing function. If you have more than one user, it is far too easy to mess each other up, with the check numbers regularly going off track and requiring a manual reset to the correct number. There are so many reports that cannot be reproduced after closing the output window. Accidentally closed something you meant to print? Tough luck; it’s gone forever. Reports and data retrieval via Smart List and the like are sorely lacking. You can’t even pull transaction entries by G/L coding. There are so many seemingly basic features that cannot easily or at all be utilized without paying for additional plugins or resorting to SQL hackery (assuming you even have access to do so. No one in my entire branch is authorized.). The 1099 tracking system is sorely lacking. I would like to see a more sophisticated way of storing W-9 information and have GP itself kept up to date with various IRS reporting requirements. The vendor address card system is a joke. There’s not even a place to officially store email addresses? Come on.

What business problems are you solving with the product? What benefits have you realized?

Basic AP/AR accounting routines

Dynamics GP review by User in Machinery
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Archaic

What do you like best?

I like the simplicity of Great Plains and the ease of navigating how to get to a transaction. The transactions are also easy to understand as you are going through so it is helpful for beginners to walk their way through it even without directions.

What do you dislike?

The interface itself seems very old and doesn't look nice, as well as the screen print outs for the transactions. It is frustrating that there is no way to import or export to Excel unless you have an add-on - it is very incompatible with all of our other functions. Additionally, many of the transactions take too long to post - for example approval of time cards.

Recommendations to others considering the product

Make the interface cleaner and nicer - and make it easily compatible with Excel without needing an add-on. We also recently tried the Titanium GP add-on but have had so many issues we haven;t been able to utilize that either.

What business problems are you solving with the product? What benefits have you realized?

We use Great Plains for all of our project accounting so our main transactions are inventory transfers, miscellaneous logs, and journal entries. We no longer use it for AR and AP, but we still use it for basically everything else.

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