Paylocity

Paylocity

4.0
(310)

Paylocity's Web Pay, its flagship product, is a web-based payroll solution that is designed to deliver unparalleled payroll and HR management functionality to its users.With easy-to-use tools such as its paycheck calculator, pre-process register and a QuickPay feature that helps to speed-up processing, Paylocity's Web Pay delivers.

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Paylocity Features

Core HR

Organization Management

Organizes employees in an org structure that can be used throughout the application for reporting, permissions, etc.

79%
(Based on 85 reviews)

Time, Attendance, and PTO

Tracks time, attendance, paid time-off (PTO), sick time, schedules, and other workforce-related information.

80%
(Based on 95 reviews)

Expense Management

Contains functionality for employees to submit expenses reports and track reimbursments

79%
(Based on 27 reviews)

Salary Structures

Manages position descriptions and pay grades/structures for each role

76%
(Based on 42 reviews)

Compliance

Helps protect risk areas by ensuring compliance standards are met through tracking and reporting

78%
(Based on 70 reviews)

Benefits Administration

Enables employees to manage their benefit plans by viewing plans, make changes during open enrollement, and for life event changes. Employers can report and manage payroll deductions based on selected plan options

79%
(Based on 74 reviews)

Expense Reports

Ease of Creating Expense Reports

Creation of expense reports takes little time and is intuitive for new users

82%
(Based on 10 reviews)

Bank / Credit Card Integration

Can easily pull in receipts from all credit card statements

n/a

Smart Categorization

Automatically assigns categories/accounts based on past entries and credit card statements

79%
(Based on 8 reviews)

Digital Receipt Management

Provides various methods to easily capture receipts digitally and can automatically parse receipts to create expenses report entries. Methods may include mobile photos, desktop drag and drop, etc.

83%
(Based on 9 reviews)

Employee Reimbursement

Functionality to reimburse employees directly to their bank account or can easily integrate with payroll system

82%
(Based on 10 reviews)

Currency Conversions

Enables easy entry of expenses in other currencies and converts to expense report currency

n/a

Credit Card Integration

Integrates with corporate or personal credit cards (import or bi-directional)

n/a

Employee Self Service

Web Portal

Allows employees to access current and past pay stubs, W-2 forms, and additional salary information.

87%
(Based on 198 reviews)

Benefits Manager

Allows employees to answer or update questions pertaining to benefits and receive information about benefit providers.

83%
(Based on 127 reviews)

Mobile

Allows employees to view pay stub and W-2 information via a smartphone app or mobile optimized website.

82%
(Based on 149 reviews)

Benefits Administration Platform Features

Benefits Record Management

Track and manage employee benefits information and eligibility information within a centralized database.

87%
(Based on 38 reviews)

Enrollment Planning

Facilitate employee enrollment in health insurance plans during open enrollment and special enrollment periods. Make changes to benefits data in real time.

n/a

Third-Party Carrier Integration

Access a unique marketplace of benefits products provided by third-party carriers. Select from pre-built bundles or customize your own bundles within the system to offer to your employees.

82%
(Based on 39 reviews)

Document Management

Store and organize on-boarding benefits documents such as I-9s, W-4s, W-9s, and other employee agreements.

84%
(Based on 35 reviews)

Total Compensation Statements

Prepare ad-hoc and historical total compensation statements for employees. Employees can access statements to find a comprehensive view of their compensation, including benefits, wages, and stock options.

89%
(Based on 23 reviews)

Self-Service Portal

Allow employees to log in and review the details of their employee benefits program elections 24/7 and make changes and enroll in benefits as required.

90%
(Based on 47 reviews)

Regulatory Compliance

Ensure compliance with federal and state benefits regulations, including the Consolidated Omnibus Reconciliation Act (COBRA), Affordable Care Act (ACA), and Health Insurance Portability and Accountability Act (HIPAA).

84%
(Based on 38 reviews)

Benefits Dashboards

An easy to read, often single page, real-time user interface, showing a graphical presentation of the current status and historical trends of benefits data to enable instantaneous and informed decisions to be made at a glance.

86%
(Based on 41 reviews)

Mobile Benefits Access

Provide access to employee benefits information including ID numbers, deductibles, in- and out-of-network costs, and more.

83%
(Based on 25 reviews)

Integrations / APIs

The platform can integrate with HR and payroll software to manage employee data such as new hires, general profiles, salary changes, benefit deductions, and terminations into a single system of record.

82%
(Based on 35 reviews)

Travel Management

Ease of Booking

Can book Flights, Hotels, and Rental cars directly from software.

n/a

Itinerary Management

Creates travel itineraries based on booking

n/a

Trip Notifications

Integrates to calendaring systems and/or provides notifications of upcoming flights, hotels, rental cars, etc.

n/a

Advanced Integrations

Allows advanced integrations to travel systems like Uber, airline ticketing systems, hotels, etc.

n/a

Administration

Payroll Entry

Allows administrator to enter payroll for all employees based on salary or total hours worked.

87%
(Based on 169 reviews)

Time Off Accrual

Calculation and tracking of sick and vacation days.

78%
(Based on 175 reviews)

Direct Deposit

Automatically deposits paychecks into employees' bank accounts.

92%
(Based on 195 reviews)

Expense Reimbursement

Allows administrator to reimburse employees for business-related purchases.

84%
(Based on 53 reviews)

Pre-tax Deductions

Automatically deducts wages for health care, 401(k) plans, etc. from paychecks.

88%
(Based on 168 reviews)

Wage Garnishment

Allows administrator to set up for wage garnishments to be deducted automatically from employers' paychecks.

85%
(Based on 143 reviews)

Approvals

Administrator can submit payroll approval request and the approver can approve, deny, or re-assign it to the appropriate approver.

86%
(Based on 142 reviews)

Check/W-2 Printing

Allows administrators to print valid paychecks and W-2 forms.

90%
(Based on 158 reviews)

Check/W-2 Delivery

Sends printed checks to administrator to distribute to employees.

90%
(Based on 157 reviews)

Sourcing

Social Sourcing

Enables the user to share job posting on social channels.

n/a

Job Posting

Posts job listings to job boards.

84%
(Based on 25 reviews)

Candidate Sourcing Metrics

Reports where applicants are finding job listings.

81%
(Based on 22 reviews)

Candidate Search

Searches for qualified candidates by integrating with career sites.

79%
(Based on 22 reviews)

Career Page Configuration

Configures branded career page for the users website.

84%
(Based on 22 reviews)

Pre-Hire

Forms Library

Provides a library of templated forms related to the hiring process.

n/a

E-Forms

Provides electronic forms for employees to complete.

88%
(Based on 49 reviews)

E-Signature

Enables new hires to sign forms electronically.

91%
(Based on 52 reviews)

Background Checks

Enables the employer to perform background checks.

84%
(Based on 25 reviews)

Offer Letter Approvals

Enables all stakeholders to approve an offer letter.

n/a

Offer Letter Templates

Provides templates for offer letters.

n/a

Performance Management

Goal Management

Enable goals to be alligned throughout organization Goals can be created and/or cascaded down by managers. Goal progress can be tracked.

78%
(Based on 47 reviews)

Reviews and Feedback

Performance Reviews can be created using templates/libaries and delivered. Employees performance can be compared to make promotion and compensation decisions. 360 degree feedback can be included in feedback process

79%
(Based on 51 reviews)

Compensation

Bonus and Merit pay distribution can be managed based on customizable rules for the organization.

79%
(Based on 38 reviews)

Succession Planning

Manages talent pool to ensure key indivduals are being prepared for key roles

81%
(Based on 24 reviews)

Career and Development Planning

Helps managers and individuals identify carreer paths as well as development compentencies for career paths.

82%
(Based on 30 reviews)

Time Tracking

Ease of Completing Timesheets

Timesheet entry takes little time and is intuitive for new users

84%
(Based on 112 reviews)

Tracking Time to Project/Task

Users can easily track time based on task or activity and assign to projects

83%
(Based on 58 reviews)

Billable Time Rate Management

Allows users and administrators to adjust rates based on user, role, task, project assignments, etc.

84%
(Based on 33 reviews)

Taxes

Tax Calculation

Calculates taxes due and may include resources or tools for federal and state tax compliance.

87%
(Based on 166 reviews)

Tax Filing

Files payroll tax forms automatically for federal, state, and local taxes.

86%
(Based on 158 reviews)

Automatic Tax Payment

Allows payroll vendor, via power of attorney, to make electronic payments of withheld taxes to government.

89%
(Based on 150 reviews)

Candidate Management

Dashboards

Creates dashboards to track information like open positions, current headcount, and recruiting pipeline.

85%
(Based on 27 reviews)

Workflow Building

Enables the building of custom recruiting workflows.

83%
(Based on 25 reviews)

Hiring Processes Tracking

Tracks a candidates spot in the hiring process.

83%
(Based on 25 reviews)

Scheduling

Integrates with calendars and allows the scheduling of phone screens and interviews.

n/a

Applicant Data Management

Stores applicant data that can be accessed by multiple people on a team.

86%
(Based on 25 reviews)

Candidate Evaluations

Enables users to share feedback on candidates.

n/a

Automated Resume Parsing

Analyzes resumes and applicant data based on user-selected preferences.

83%
(Based on 21 reviews)

Candidate-Facing Statuses

Enables candidates to view where they are in the hiring process.

n/a

Post-Hire

Self-Service Portal

Enables employees to login and view their onboarding process.

88%
(Based on 76 reviews)

Automated Team Introductions

Introduces new hires to employees based on org chart.

n/a

Compliance Training

Provides training on relevant compliance issues.

85%
(Based on 38 reviews)

Automated Onboarding Workflows

Provides workflows which track new hire progress.

85%
(Based on 58 reviews)

Onboarding Notifications

Provides notifications about the onboarding process to both the new hire and manager.

88%
(Based on 61 reviews)

Recruiting and Onboarding

Recruiting Marketing

Tracks and manages advertising and job postings accross multiple channels

75%
(Based on 42 reviews)

Sourcing and Candidate Identification

Search broad candidate pool to recruit passive talent

78%
(Based on 38 reviews)

Job Posting

Abiilty to post job descriptions and allow candidates to apply within software or whitelabel apply on company's website

79%
(Based on 40 reviews)

Screening and Assessments

Functionality to quickly screen candidates manually and/or through predefined and custom testing methodologies

76%
(Based on 38 reviews)

Interview and Offer Management

Provides interview scheduling, sample questions, and offers

76%
(Based on 37 reviews)

Applicant Tracking

Provides tools to track and analyze candidate applications throughout predetermined stages of the recruiting process.

80%
(Based on 45 reviews)

Onboarding

Tracks key steps in onboarding process including new employee orientation and employee payroll documents.

85%
(Based on 74 reviews)

Client Invoicing

Invoice Creation and Delivery

Ability to create and send printable or electronic invoices. Includes standard invoice style library that can be customized/branded.

86%
(Based on 28 reviews)

Electronic Payments

Accepts electronic payments from clients

86%
(Based on 36 reviews)

Project Accounting / Revenue Recognition

Provides adequate reporting and/or can integrate to AP systems to recognize revenue appropriately

n/a

Integration

API / Integration

Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc with other software applications.

84%
(Based on 81 reviews)

Time Tracking Integration

Enables administrator to import hours from time tracking systems.

83%
(Based on 102 reviews)

Accounting Integration

Provides standard integration with third party accounting software.

79%
(Based on 76 reviews)

Core HR Integration

Provides standard integration with third party core HR software.

84%
(Based on 82 reviews)

Reporting

Time-to-Productivity Reporting

Provides metrics on the time it takes a new hire to reach productivity.

n/a

Onboarding Process Reporting

Provides holistic Metrics on the onboarding process.

88%
(Based on 48 reviews)

Platform

Customization

Allows administrators to customize to accomodate their unique processes. Includes ability to create custom objects, fields, rules, calculations, and views.

73%
(Based on 101 reviews)

Integration APIs

Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc with other software applications.

81%
(Based on 61 reviews)

Internationalization

Enables users to view and transact business with the same content in multiple languages and currencies.

87%
(Based on 37 reviews)

User, Role, and Access Management

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

79%
(Based on 106 reviews)

Performance and Reliability

Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

83%
(Based on 96 reviews)

Mobile User Support

79%
(Based on 90 reviews)

Reporting

Enables reporting of all data contained within the system. Typically contains standard reports as well as the ability to create ad-hoc reports.

76%
(Based on 109 reviews)

Dashboards

An easy to read, often single page, real-time user interface, showing a graphical presentation of the current status and historical trends of an organization’s Key Performance Indicators (KPIs) to enable instantaneous and informed decisions to be made at a glance

83%
(Based on 109 reviews)

Platform

Reporting and Dashboards

Access pre-built and custom reports and dashboards.

82%
(Based on 176 reviews)

User, Role, and Access Management

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

82%
(Based on 179 reviews)

Performance and Reliability

Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

84%
(Based on 180 reviews)

Scalability

Allows administrator to easily add employees and grow payroll process as their company grows.

85%
(Based on 158 reviews)

Mobile

Receipt Capture

Can easily capture receipts, parse receipts and convert/assign them to a report from mobile device

85%
(Based on 8 reviews)

Mileage Tracking

Allows users to track mileage from mobile device using maps or GPS.

n/a

Travel Itinerary and Flight Status Updates

Mobile application can store travel itineraries, electronic documents, and updates user of travel delays/changes

n/a

Platform

Embedded AI / Machine Learning

Offers embedded AI/machine learning

Not enough data available

Complex Approval Workflow

Provides workflow for complex approval structures

Not enough data available

Mobile Time Tracking

Time Tracking

Allows users to track and enter time spent on project tasks from mobile device.

83%
(Based on 75 reviews)

Administration

PCI Regulation Compliant

Complies with PCI security standards

n/a

Administration

Standard Integrations

Provides standard connectors for popular Finance, Payroll, HRMS and CRM systems

79%
(Based on 68 reviews)

Workflow

Routes Timesheets, Invoices, Expense reports through approval process. Easy to maintain and administer

77%
(Based on 60 reviews)

Automated Reminders

Sends automatic reminders to employees that have not completed expenses reports and/or timesheets

77%
(Based on 61 reviews)

Policy Compliance Management

Enables administrators to create rules that enforce compliances of corporate time and expense policies

81%
(Based on 50 reviews)

User, Role, and Access Management

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

81%
(Based on 81 reviews)

Platform

Reporting

Access pre-built and custom reports and dashboards.

75%
(Based on 82 reviews)

APIs / Integration

Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc. with other software applications.

76%
(Based on 51 reviews)

Internationalization

Enables users to view and transact business with the same content in multiple languages and currencies.

79%
(Based on 24 reviews)

Performance and Reliability

Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

80%
(Based on 80 reviews)

Mobile User Support

Allows software to be easily used on multiple mobile devices include phone and tablet devices.

79%
(Based on 65 reviews)

Offline

Provides users ability to create and access expense reports/timesheets while not connected to internet.

n/a