ResourceSpace

(15)
4.0 out of 5 stars

ResourceSpace open source is a digital asset management software that organizes your digital assets.

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ResourceSpace review by Administrator in Higher Education
Administrator in Higher Education
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Amazing free, open source DAM system

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What do you like best?

ResourceSpace is free software, meaning there are no license fees and enterprise pricing plans even for unlimited users. This has been essential for my institution as we have limited resources. I worked with a very small group of people, using the ResourceSpace free open source software, to launch an online photo archive of marketing and communications images. We were fortunate to have an in-house systems administrator who was willing to work with us to set up the system based on our specific needs.

What do you dislike?

There are several customizations we would have liked to incorporate, but with our limited support, we were not able to find solutions for all of them. One shortfall in particular is the lack of ability to create nested collections, or sub-collections within larger ones.

Recommendations to others considering the product

I would recommend ResourceSpace as a low barrier and low (or no) cost solution for a fairly robust digital asset management system. It is extremely versatile, and can be configured according to a specific user needs. It is also relatively intuitive to use.

What business problems are you solving with the product? What benefits have you realized?

We have been able to successfully launch an online photo archive of marketing and communications images.

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ResourceSpace review by User in Higher Education
User in Higher Education
Review Source

Messy Interface, But Gets The Job Done

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What do you like best?

Resourcespace is a great solution for storing a large number of files on the web. While there are a number of different features on Resourcespace, I primarily use it to create "collections" of high quality photos. The collection feature is a great way to keep everything organized and easy to access. I also enjoy how accurate the search feature is.

What do you dislike?

The Resourcespace is rather messy. The school I work for uses the program to upload, maintain, and share photos with faculty and staff. Because the interface isn't very clean, faculty and staff often have trouble trying to figure out how it works. In other words, Respurcespace can be relatively easy to grasp if you're familiar with programs similar to it, but if you're not, it can become incredibly difficult to use.

What business problems are you solving with the product? What benefits have you realized?

Resourcespace is a fantastic way to share files with coworkers without having to email large files or send a link to a folder on a cloud sharing site. Rather, you can simply upload your files to your Resourcespace archive and let interested parties know the name of the collection.

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ResourceSpace review by <span>Michael B.</span>
Michael B.
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What do you like best?

Once you get used to not working with a file tree, the focus on search is great. It was very handy for sharing collections of content with externals. Sales and marketing were the main beneficiaries of the solution, the time savings were appreciated by all.

What do you dislike?

There was some frustration with uploading, e.g. if the browser window closes while uploading content (accidentally or otherwise), you cannot view the upload progress, but this was relatively minor.

Recommendations to others considering the product

Just try the free trial and see if it is right for you. It does take some time for people to get used to, but is worth the effort.

What business problems are you solving with the product? What benefits have you realized?

The goal was to find a solution that would be a central repository for images, videos and pdfs on a low budget. ResourceSpace more than met those needs and had room to be used in greater depth to generate more value.

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Response from Stuart Bithell of ResourceSpace

Hi Michael,

We're glad to hear you enjoyed using ResourceSpace.

Regarding the upload progress, we have recently implemented a job queue function, that we're planning on extending to uploads and bulk downloads, which will allow the tasks to run in the background (with the option of view progress)

Thanks for your feedback!

ResourceSpace review by <span>Chris L.</span>
Chris L.
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What do you like best?

This is a well established, fully developed DAM that excels when managing photos. The ability to self host ResourceSpace for free means that it is accessible for any budget, but it's successful enough that there are several SaaS hosting options available including through Bitnami and other cloud solutions.

It does image management and categorization very well, with a shopping cart model for collecting and curating content. It imports exif data nicely and has great tagging options. The web based interface is performant and reliable, it's automatically provides resized versions of images, and allows you to expose portions of your image collection in a public or private manner, and has easy email integration.

What do you dislike?

Videos aren't resampled for smaller sizes in the same way that photos are. Unable to filter (out of the box) by landscape vs portrait images. Getting email working had to be done via linux config files.

Recommendations to others considering the product

This is so much better than keeping your content on an FTP, shared drive or on a Dropbox folder. It definitely takes someone to spearhead input and curation of content, and don't underestimate the effort required in cataloging content.

What business problems are you solving with the product? What benefits have you realized?

ResourceSpace goes a long way towards solving the issue of consolidating media assets, doing away with duplicates and versions, eliminates a lot of menial work by automatically providing web-sized versions of high-res images, and creating a marketing or communications media assets portal for external clients. It also allows you to create collections and "themes" of featured assets, and allows you to provide asset specific captions and attributions so that your best content is always available, and in the best light.

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Response from Stuart Bithell of ResourceSpace

Hi Chris,

I'm glad you were impressed with the software.

It is possible to resample videos in the same manner as images, through the configuration page (on the server). This is due to the reliance of an external library (FFMPEG), which also needs to be included in the installation process.

Through the configuration page, you're able to automatically convert uploads to certain file formats, based on your requirements. For example, you may need all uploads to automatically produce a H.264 format, ready for website distribution. Upon upload, these will be automatically created, and available to view on the resource view page.

The video extension and parameters are fully configurable from within the configuration page.

That's a good point RE: searching by orientation. ResourceSpace can automatically detect the orientation, so it would be possible to have that as a metadata option to search from.

Since this review, we have introduced a 'Media Search' on the advanced search page, that allows you to search based on file info (height, width, size, extension). It makes perfect sense to include the orientation to this, too.

We've included this onto our roadmap now. Thanks for the suggestion!

ResourceSpace review by <span>Nicole M.</span>
Nicole M.
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Verified Current User
Review Source
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Verified Current User
What do you like best?

We use ResourceSpace (RS) as an archival database for our media collection of over 150,000 assets. RS has a clean and intuitive user interface, great search capability, and after two years of use is still my open source DAM of choice for our needs. We selected ResourceSpace over other systems for three reasons: First, ResourceSpace is able to create previews of nearly every file type we throw into it, including a wide range of digital audio, video, and image formats. Second, it is web-based, so expensive client software licenses are rendered obsolete. Third, ResourceSpace is highly configurable, even for admins who don't write code. I have taught several ResourceSpace admins to customize their systems, configure their metadata schema, add taxonomies, and automate cataloging using Exiftool metadata extraction, all of which can be accomplished within ResourceSpace's front-end "Team Center" administrative portal.

What do you dislike?

Along with its community of open source developers, Montala (the company that developed ResourceSpace and maintains its code base) has made great improvements to the system in the last two years. They continue to address outstanding issues and make necessary updates. At this point there is little to dislike. If you have the in-house expertise to keep an open source DAM up and running smoothly, you will not be disappointed with ResourceSpace.

Recommendations to others considering the product

We use ResourceSpace as an archival DAM, primarily for archiving and preservation of video assets, so this recommendation is for others with similar goals. If we are being honest, I don't believe there is a fantastic archival DAM for sale at all; certainly not for under $50,000. Many DAMs that cost as much or more are still quite unreliable, poorly maintained, upgraded rarely, and are designed for archives that don't prioritize digital preservation. Those who do often develop their own DAMs. ResourceSpace is as feature-rich as the very best proprietary DAMs, but unlike those systems, RS is totally configurable (open source), and free. ResourceSpace doesn't mess with your files and takes asset preservation seriously (auto-import of technical metadata, md5 checksums, retention of original files, filenames and metadata). Other open source DAM options for users with slightly different requirements should also take a look at CollectiveAccess, and Artefactual's Archivematica and AtoM.

What business problems are you solving with the product? What benefits have you realized?

ResourceSpace gives us the opportunity to preview, catalog and control our digital assets, retain, back up and move high-resolution original files to different server locations, between NAS servers for efficient file storage, or to LTO tape. RS makes our multimedia collection of over 150,000 assets accessible to our entire staff internationally. Most importantly, it gives us the ability to maintain our files responsibly for long-term preservation, and to ensure all data is preserved in its original file format and directory structure.

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ResourceSpace review by <span>Edward M.</span>
Edward M.
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Verified Current User
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Verified Current User
What do you like best?

ResourceSpace (RS) is easy to use. It does a great job of making media assets available to multiple users simultaneously. The search feature is quite responsive and has strong abilities for advanced searches. Setup is pretty easy, with a well thought out administrative feature set. Don't underestimate the value of the user group on Google groups. It's a great resource. One of the features that is really sweet is the ability to share collections of media easily either internally or externally.

What do you dislike?

There are times when my limited experience with PHP can be a sticking point. Someone with basic knowledge of running a LAMP server should be able to install and configure most things, but if you want to customize RS, you may need some help from someone with more advanced skills. As with any open-source software, it's free as in free kittens, not free beer! You have to expect that you will spend at least some time solving problems, setting things up, adjusting to workflow, etc.

Recommendations to others considering the product

You can do a lot with ResourceSpace. Just be sure to match your functionality requirements with the feature set (as with any software you consider). You should count on incurring some cost in terms of time and money to set RS up and keep it running. Still, it seems like a very good deal if the features meet your needs.

What business problems are you solving with the product? What benefits have you realized?

One of the big problems was that our communications team was spending too much time providing media assets to outside users. We needed a system that would allow us to create a group of media assets that could be easily shared with partners without a lot of hassle. RS has allowed us to control access to assets but also keep track of what rights we have to use them and to share them accordingly.

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