ResourceSpace

(16)
4.0 out of 5 stars

ResourceSpace open source is a digital asset management software that organizes your digital assets.

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ResourceSpace review by Chris B.
Chris B.
Validated Reviewer
Verified Current User
Review Source

"Excellent Open-Source Asset Management Solution for Large and Small Businesses"

What do you like best?

Clean, simple interface & highly configurable.

What do you dislike?

Use of collections can be clunky. Difficult to delete assets (although that's probably by design).

Recommendations to others considering the product

Try it if you're looking at Asset Management options. It's highly capable, competitively priced (if you use Montala to set it up and administer), and easily the best open-source solution out there.

What business problems are you solving with the product? What benefits have you realized?

Managing a variety of digital assets in one cloud-based location. Reduces time needed to review projects; facilitates easy sharing of assets. Low cost, especially if you can install, deploy and manage the system yourself. Montala, who maintains and distributes ResourceSpace, produces frequent software updates, maintains a very active and helpful Google Group, and also sells turnkey installations of the system at very competitive rates compared to other big commercial Digital Asset Management players.

I've tested over 50 digital asset management systems over the last 5 years and actively use and administer 3 different Asset Management platforms. ResoruceSpace is one of the most stable, fastest performing systems on the market. What's great is that it will run happily on some of Amazon's smallest, least powerful servers. While competing system often require much more robust (i.e. more expensive) hosting environments.

ResourceSpace also handles more digital formats (for preview) than just about any other system as well. when properly configured, I haven't found a video file it cannot decode and create a preview for, including just about all professional video formats. It can also preview multi-page PDFs, Adobe Creative Suite files and many document files. It's only weakness is a rather weak accuracy level in creating document previews, but on the flip side, it does a nice job of extracting text from documents and adding it to the files metadata.

All in all, especially if you set this up and administer it yourself, in my opinion it's the best open-source solution out there, and is still a top 10 option on the paid side of the spectrum for digital asset management.

Chris Blair

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ResourceSpace review by Administrator in Higher Education
Administrator in Higher Education
Validated Reviewer
Review Source

"Amazing free, open source DAM system"

What do you like best?

ResourceSpace is free software, meaning there are no license fees and enterprise pricing plans even for unlimited users. This has been essential for my institution as we have limited resources. I worked with a very small group of people, using the ResourceSpace free open source software, to launch an online photo archive of marketing and communications images. We were fortunate to have an in-house systems administrator who was willing to work with us to set up the system based on our specific needs.

What do you dislike?

There are several customizations we would have liked to incorporate, but with our limited support, we were not able to find solutions for all of them. One shortfall in particular is the lack of ability to create nested collections, or sub-collections within larger ones.

Recommendations to others considering the product

I would recommend ResourceSpace as a low barrier and low (or no) cost solution for a fairly robust digital asset management system. It is extremely versatile, and can be configured according to a specific user needs. It is also relatively intuitive to use.

What business problems are you solving with the product? What benefits have you realized?

We have been able to successfully launch an online photo archive of marketing and communications images.

What Digital Asset Management solution do you use?

Thanks for letting us know!
ResourceSpace review by User in Higher Education
User in Higher Education
Validated Reviewer
Verified Current User
Review Source

"Messy Interface, But Gets The Job Done"

What do you like best?

Resourcespace is a great solution for storing a large number of files on the web. While there are a number of different features on Resourcespace, I primarily use it to create "collections" of high quality photos. The collection feature is a great way to keep everything organized and easy to access. I also enjoy how accurate the search feature is.

What do you dislike?

The Resourcespace is rather messy. The school I work for uses the program to upload, maintain, and share photos with faculty and staff. Because the interface isn't very clean, faculty and staff often have trouble trying to figure out how it works. In other words, Respurcespace can be relatively easy to grasp if you're familiar with programs similar to it, but if you're not, it can become incredibly difficult to use.

What business problems are you solving with the product? What benefits have you realized?

Resourcespace is a fantastic way to share files with coworkers without having to email large files or send a link to a folder on a cloud sharing site. Rather, you can simply upload your files to your Resourcespace archive and let interested parties know the name of the collection.

ResourceSpace review by Michael B.
Michael B.
Validated Reviewer
Review Source

"ResourceSpace helped an international team manage photos, videos, pdfs and more"

What do you like best?

Once you get used to not working with a file tree, the focus on search is great. It was very handy for sharing collections of content with externals. Sales and marketing were the main beneficiaries of the solution, the time savings were appreciated by all.

What do you dislike?

There was some frustration with uploading, e.g. if the browser window closes while uploading content (accidentally or otherwise), you cannot view the upload progress, but this was relatively minor.

Recommendations to others considering the product

Just try the free trial and see if it is right for you. It does take some time for people to get used to, but is worth the effort.

What business problems are you solving with the product? What benefits have you realized?

The goal was to find a solution that would be a central repository for images, videos and pdfs on a low budget. ResourceSpace more than met those needs and had room to be used in greater depth to generate more value.

ResourceSpace review by Chris L.
Chris L.
Validated Reviewer
Review Source

"A robust open source DAM perfect for images, small orgs, marketing teams and academic orgs"

What do you like best?

This is a well established, fully developed DAM that excels when managing photos. The ability to self host ResourceSpace for free means that it is accessible for any budget, but it's successful enough that there are several SaaS hosting options available including through Bitnami and other cloud solutions.

It does image management and categorization very well, with a shopping cart model for collecting and curating content. It imports exif data nicely and has great tagging options. The web based interface is performant and reliable, it's automatically provides resized versions of images, and allows you to expose portions of your image collection in a public or private manner, and has easy email integration.

What do you dislike?

Videos aren't resampled for smaller sizes in the same way that photos are. Unable to filter (out of the box) by landscape vs portrait images. Getting email working had to be done via linux config files.

Recommendations to others considering the product

This is so much better than keeping your content on an FTP, shared drive or on a Dropbox folder. It definitely takes someone to spearhead input and curation of content, and don't underestimate the effort required in cataloging content.

What business problems are you solving with the product? What benefits have you realized?

ResourceSpace goes a long way towards solving the issue of consolidating media assets, doing away with duplicates and versions, eliminates a lot of menial work by automatically providing web-sized versions of high-res images, and creating a marketing or communications media assets portal for external clients. It also allows you to create collections and "themes" of featured assets, and allows you to provide asset specific captions and attributions so that your best content is always available, and in the best light.

ResourceSpace review by Nicole M.
Nicole M.
Validated Reviewer
Verified Current User
Review Source

"Great Open Source DAM for Archiving and Digital Preservation"

What do you like best?

We use ResourceSpace (RS) as an archival database for our media collection of over 150,000 assets. RS has a clean and intuitive user interface, great search capability, and after two years of use is still my open source DAM of choice for our needs. We selected ResourceSpace over other systems for three reasons: First, ResourceSpace is able to create previews of nearly every file type we throw into it, including a wide range of digital audio, video, and image formats. Second, it is web-based, so expensive client software licenses are rendered obsolete. Third, ResourceSpace is highly configurable, even for admins who don't write code. I have taught several ResourceSpace admins to customize their systems, configure their metadata schema, add taxonomies, and automate cataloging using Exiftool metadata extraction, all of which can be accomplished within ResourceSpace's front-end "Team Center" administrative portal.

What do you dislike?

Along with its community of open source developers, Montala (the company that developed ResourceSpace and maintains its code base) has made great improvements to the system in the last two years. They continue to address outstanding issues and make necessary updates. At this point there is little to dislike. If you have the in-house expertise to keep an open source DAM up and running smoothly, you will not be disappointed with ResourceSpace.

Recommendations to others considering the product

We use ResourceSpace as an archival DAM, primarily for archiving and preservation of video assets, so this recommendation is for others with similar goals. If we are being honest, I don't believe there is a fantastic archival DAM for sale at all; certainly not for under $50,000. Many DAMs that cost as much or more are still quite unreliable, poorly maintained, upgraded rarely, and are designed for archives that don't prioritize digital preservation. Those who do often develop their own DAMs. ResourceSpace is as feature-rich as the very best proprietary DAMs, but unlike those systems, RS is totally configurable (open source), and free. ResourceSpace doesn't mess with your files and takes asset preservation seriously (auto-import of technical metadata, md5 checksums, retention of original files, filenames and metadata). Other open source DAM options for users with slightly different requirements should also take a look at CollectiveAccess, and Artefactual's Archivematica and AtoM.

What business problems are you solving with the product? What benefits have you realized?

ResourceSpace gives us the opportunity to preview, catalog and control our digital assets, retain, back up and move high-resolution original files to different server locations, between NAS servers for efficient file storage, or to LTO tape. RS makes our multimedia collection of over 150,000 assets accessible to our entire staff internationally. Most importantly, it gives us the ability to maintain our files responsibly for long-term preservation, and to ensure all data is preserved in its original file format and directory structure.

ResourceSpace review by Edward M.
Edward M.
Validated Reviewer
Verified Current User
Review Source

"Really good open-source option for DAMS on a limited budget as long as you can support it"

What do you like best?

ResourceSpace (RS) is easy to use. It does a great job of making media assets available to multiple users simultaneously. The search feature is quite responsive and has strong abilities for advanced searches. Setup is pretty easy, with a well thought out administrative feature set. Don't underestimate the value of the user group on Google groups. It's a great resource. One of the features that is really sweet is the ability to share collections of media easily either internally or externally.

What do you dislike?

There are times when my limited experience with PHP can be a sticking point. Someone with basic knowledge of running a LAMP server should be able to install and configure most things, but if you want to customize RS, you may need some help from someone with more advanced skills. As with any open-source software, it's free as in free kittens, not free beer! You have to expect that you will spend at least some time solving problems, setting things up, adjusting to workflow, etc.

Recommendations to others considering the product

You can do a lot with ResourceSpace. Just be sure to match your functionality requirements with the feature set (as with any software you consider). You should count on incurring some cost in terms of time and money to set RS up and keep it running. Still, it seems like a very good deal if the features meet your needs.

What business problems are you solving with the product? What benefits have you realized?

One of the big problems was that our communications team was spending too much time providing media assets to outside users. We needed a system that would allow us to create a group of media assets that could be easily shared with partners without a lot of hassle. RS has allowed us to control access to assets but also keep track of what rights we have to use them and to share them accordingly.

ResourceSpace review by Jeff D.
Jeff D.
Validated Reviewer
Review Source

"We use ResourceSpace to host our digital photo archive of tens of thousands of images. "

What do you like best?

ResourceSpace provides a highly-flexible way to host, sort, and access a whole range of digital assets, and makes them highly searchable/findable, while allowing for highly-customized metadata fields to meet the data needs of our business. Overall, a great system that works beautifully, and allows a high level of customization.

What do you dislike?

Some of the administrative features could be made more intuitive and easy to use for non-technical people. For example, design-related settings could require less knowledge of code and development, or require less custom work from Montala. Just updating our logo files and visual design seems to requires relatively expert developers.

Recommendations to others considering the product

Be sure that you have the necessary capacity to fuel your asset management system. We have a wonderful system in ResourceSpace, but our struggle is carving out the capacity to review our imagery in detail and apply appropriate metadata to ensure it's as useful and findable as possible.

What business problems are you solving with the product? What benefits have you realized?

ResourceSpace has allowed us to make our vast image library (well over 40,000 assets) available for easy searching and sharing. What once required far too much time searching through disks and server folders, requiring a high level of institutional knowledge to know where to look and what to look for, now takes much less time, and is far easier to search without that institutional knowledge. It's allowed others throughout our organization to find imagery they need to access without calling on the few people who are most familiar with our photo assets.

ResourceSpace review by Paul M.
Paul M.
Validated Reviewer
Review Source

"A Good quality, easy to install and manage DAM system"

What do you like best?

Not being tied into any proprietry systems. Ability to alter such a large range of features. Quick searching over many images and many keywords. Delivery of different size images.Good permission management.Web interface. Cost is great. Service is great. Unlimited user count for the same cost.

What do you dislike?

Not much. Sometimes unreasonable searching can be time consuming but in the vast majority of searches this is not the case.

Recommendations to others considering the product

If you are doubting implementing a DAM then Resourcespace is certainly worth installing. Low costs, low skill, high rewards. If you are considering installing a DAM then ResourceSpace is a good choice. Maintenance is good value, it is easily expandable and customisable - you could be spending your money on licences on other products or using it to increase the functionality of this one to meet your needs exactly.

What business problems are you solving with the product? What benefits have you realized?

Storage and retrieval of images of works of art (and others) via keyword searches across the whole organisation across a large geographic spread both for internal use and for delivery to external agencies. Removal of local storage of images and having a central repository that allows sharing of these assets across different teams.

ResourceSpace review by Administrator in Marketing and Advertising
Administrator in Marketing and Advertising
Validated Reviewer
Verified Current User
Review Source

"Great Open Source DAM "

What do you like best?

Clean design, fast install, simple upgrades and ease of use. Friendly open source user people behind product. The product is very active and worked on every day. Passionate community.

What do you dislike?

Not really a dislike but more of a reality check. Some tasks such as advanced content management and plugin writing may require developer skills.

Recommendations to others considering the product

Be patient and ask for help after exhausting all avenues. Study the configuration file here include/config.default.php but be sure to use include/config.php as your actual configuration file.

What business problems are you solving with the product? What benefits have you realized?

ResourceSpace has most of the features of a classic DAM.

However, if you have a requirement that is not met you may be able to write a plugin to solve the problem.

There is a great open source user community behind ResourceSpace and most are eager to help.

Your financial savings could be substantial over commercial products.

ResourceSpace review by User
User
Validated Reviewer
Verified Current User
Review Source

"Data Loss"

What do you like best?

It's actually a fairly decent as a DAMS but it''s also functions as a DADS (digital asset destruction system).

What do you dislike?

We recently lost 1,234 files due to "bugs" or bad code. I would not recommend this application for use in any professional environment.

Recommendations to others considering the product

Don't do it.

What business problems are you solving with the product? What benefits have you realized?

It has allowed us to consolidate image storage but the application is unstable.

ResourceSpace review by Dean C.
Dean C.
Validated Reviewer
Review Source

"Industry leading product with the best customer service i have ever witnessed"

What do you like best?

The tool is slick and highly configurable. We use it for many different things and it copes with it all with ease. The support is second to none.

What do you dislike?

Nothing, I am 100% happy with the product and the service

Recommendations to others considering the product

As Kevin Bacon would say; "It's a no-brainer".

What business problems are you solving with the product? What benefits have you realized?

Sharing multimedia, collaboration, offering previews and exclusives, hosting brand collateral. It has solved all of our multimedia distribution issues both internally and externally.

ResourceSpace review by Administrator in Utilities
Administrator in Utilities
Validated Reviewer
Review Source

"Manage and maintain a ResourceSpace solution for a company of 1,500+ employees."

What do you like best?

The system is easy to use, customize and work with. Search functionality is great and smooth. Very fast system.

What do you dislike?

When uploading photos, the naming of files can get a bit difficult at times. Would like an option to set up batch naming uploads with the ability to set numbering and date information in file names.

Recommendations to others considering the product

ResourceSpace has been a fantastic solution for our needs. Customer Service is top-notch!

What business problems are you solving with the product? What benefits have you realized?

Sharing resources and storing photography for easy cataloging and access.

ResourceSpace review by Administrator in Media Production
Administrator in Media Production
Validated Reviewer
Review Source

"Easy DAM Solution to jump into as a beginner in DAM."

What do you like best?

The Easy setup, as well as the level of feature right out of the box.

What do you dislike?

A few minor technical problems that need to be addressed through patches and updates.

What business problems are you solving with the product? What benefits have you realized?

If keeping things simple is your priority this is a great solution. The ability to access the system over the internet, thus making this a cloud solution, makes this a very convenient way of offering access to digital assets from anywhere just through internet access.

ResourceSpace review by Consultant in Information Technology and Services
Consultant in Information Technology and Services
Validated Reviewer
Review Source

"Good open source product"

What do you like best?

Open Source. Good feature set. Extensible.

What do you dislike?

Poor community support in general. Database structure is not standard.

Recommendations to others considering the product

This is an open source product and that comes with positives and negatives. You either want good in house capabilities or access to outside resources for support and customization.

What business problems are you solving with the product? What benefits have you realized?

Low cost DAM product for workgroup or enterprise.

ResourceSpace review by Internal Consultant in Non-Profit Organization Management
Internal Consultant in Non-Profit Organization Management
Validated Reviewer
Review Source

"On behalf of Oxfam Novib"

What do you like best?

It's powerful and performs well

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What do you dislike?

Nothing in particular

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What business problems are you solving with the product? What benefits have you realized?

Share digital assets. Make them available for use in all kinds of publications

Kate from G2 Crowd

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