When I Work

(99)
4.3 out of 5 stars

Simple employee scheduling software and online time clock with free scheduling apps and time clock apps. Send mobile alerts to your staff about their shifts.

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When I Work Features

Workforce Management Platform Features
Labor Forecasting

Predict the number and types of employees necessary to meet anticipated demand to control labor costs.

84%
(Based on 19 reviews)
Shift Scheduling

Plan employee work shifts according to availability and provide notifications to employees when they are scheduled.

91%
(Based on 37 reviews)
Time & Attendance Tracking

Let employees track the hours they have worked through integrations with time tracking products or built in time tracking features.

90%
(Based on 34 reviews)
Workforce Analytics

Tools designed to help analyze employee data and develop baselines for evaluating and optimizing workforce management.

78%
(Based on 18 reviews)
Absence & Leave Management

Employees can submit paid time off (PTO) or leave of absence requests that managers can approve or deny within the platform.

88%
(Based on 35 reviews)
Skills Management

Organize, sort, and view employees based on skills and qualifications in order to make smarter workforce decisions.

76%
(Based on 20 reviews)
Self-Service Capabilities

Web portals through which employees can view their schedules, submit PTO requests, configure work availability and preferences, and self-schedule from available work times.

85%
(Based on 25 reviews)
Succession Planning

Identify high performing employees with potential to be promoted with minimal development.

80%
(Based on 21 reviews)
Mobile Shift Scheduling

Managers and employees can create or claim available work shifts and receive notifications on their mobile device.

88%
(Based on 35 reviews)
Team Communication

Message other team members or managers through built-in text or emailing functions and communicate scheduling or leave requests.

82%
(Based on 34 reviews)
Time Tracking
Ease of Completing Timesheets

Timesheet entry takes little time and is intuitive for new users

93%
(Based on 10 reviews)
Tracking Time to Project/Task

Users can easily track time based on task or activity and assign to projects

94%
(Based on 7 reviews)
Billable Time Rate Management

Allows users and administrators to adjust rates based on user, role, task, project assignments, etc.

97%
(Based on 5 reviews)
Client Invoicing
Invoice Creation and Delivery

Ability to create and send printable or electronic invoices. Includes standard invoice style library that can be customized/branded.

Not enough data available

Electronic Payments

Accepts electronic payments from clients

Not enough data available

Project Accounting / Revenue Recognition

Provides adequate reporting and/or can integrate to AP systems to recognize revenue appropriately

Not enough data available

Platform
Customization

Allows administrators to customize to accomodate their unique processes. Includes ability to create custom objects, fields, rules, calculations, and views.

75%
(Based on 13 reviews)
Integration APIs

Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc with other software applications.

Not enough data available

Internationalization

Enables users to view and transact business with the same content in multiple languages and currencies.

84%
(Based on 10 reviews)
User, Role, and Access Management

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

83%
(Based on 14 reviews)
Performance and Reliability

Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

96%
(Based on 14 reviews)
Mobile User Support

84%
(Based on 14 reviews)
Reporting

Enables reporting of all data contained within the system. Typically contains standard reports as well as the ability to create ad-hoc reports.

78%
(Based on 12 reviews)
Dashboards

An easy to read, often single page, real-time user interface, showing a graphical presentation of the current status and historical trends of an organization’s Key Performance Indicators (KPIs) to enable instantaneous and informed decisions to be made at a glance

82%
(Based on 15 reviews)
Mobile Time Tracking
Time Tracking

Allows users to track and enter time spent on project tasks from mobile device.

94%
(Based on 8 reviews)
Administration
Standard Integrations

Provides standard connectors for popular Finance, Payroll, HRMS and CRM systems

97%
(Based on 5 reviews)
Workflow

Routes Timesheets, Invoices, Expense reports through approval process. Easy to maintain and administer

93%
(Based on 9 reviews)
Automated Reminders

Sends automatic reminders to employees that have not completed expenses reports and/or timesheets

93%
(Based on 9 reviews)
Policy Compliance Management

Enables administrators to create rules that enforce compliances of corporate time and expense policies

90%
(Based on 6 reviews)
User, Role, and Access Management

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

94%
(Based on 7 reviews)
Platform
Reporting

Access pre-built and custom reports and dashboards.

93%
(Based on 6 reviews)
APIs / Integration

Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc. with other software applications.

Not enough data available

Internationalization

Enables users to view and transact business with the same content in multiple languages and currencies.

Not enough data available

Performance and Reliability

Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

98%
(Based on 9 reviews)
Mobile User Support

Allows software to be easily used on multiple mobile devices include phone and tablet devices.

96%
(Based on 8 reviews)
Offline

Provides users ability to create and access expense reports/timesheets while not connected to internet.

Not enough data available