XaitPorter

XaitPorter

4.8
(18)

XaitPorter is a collaborative writing software that allows several people to produce documents such as tenders and proposals faster.

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XaitPorter review by Carol W.
Carol W.
Validated Reviewer
Verified Current User
Review Source

"Valuable tool to maximise efforts when responding to tenders"

What do you like best?

The template allows us to create collaborative professional responses focused on content. The library and search function gives us easy access to previous information so we can cross reference data and tailor responses for each document. It has a very intuitive interface so new users can adapt with minimal training requirements.

What do you dislike?

Honestly nothing. The very occasional issues that we experience as a user are always swiftly and efficiently rectified by the support team @ Xait. Each version which comes out includes useful features and improvements.

What business problems are you solving with the product? What benefits have you realized?

The use of Xait Porter allows us to create brand consistent, professional tender responses. The output of clearly bookmarked, easy to navigate PDFs always gets good feedback from our clients when they review our documents.

Using the workflows we can track and manage approvals and easily understand progress points within a project.

The tender process is quicker, more efficient and more transparent.

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XaitPorter review by Mark B.
Mark B.
Validated Reviewer
Verified Current User
Review Source

"Overall positive with some room for greater functionality"

What do you like best?

Formatting! Not having to worry about formatting is to the me the biggest benefit of this software. The ability to work on the same document as other users and distribute the tasks is also beneficial and saves merging multiple documents / sections (as was done previously with word).

What do you dislike?

The only major disadvantage is that the final document is PDF and this PDF document cannot be saved as a "usable" word file. This limits us (as a Company) to sharing native documents with other offices who are not currently using XaitPorter.

What business problems are you solving with the product? What benefits have you realized?

Tendering. At the moment all our tendering is handled with XaitPorter. The intention is to roll it out to Projects however there are some functional requirements that need to be implemented into XaitPorter before this can happen. For example pictures embedded within tables.

What Proposal solution do you use?

Thanks for letting us know!
XaitPorter review by N. L.
N. L.
Validated Reviewer
Review Source

"Positive Experience - No wish to return to Microsoft Office"

What do you like best?

The increased and improved level of collaboration with colleagues who are working on the same document, from different country locations has exceeded initial expectations. Having fixed layout templates for the page set-up ensures the preparation of documents is far easier and does not involve the level of re-formatting experienced with Word. The ability to attach documents, no matter what their size, within a document saves a large amount of time previously expended compiling and formulating the final version of the document. The final product is of a much higher quality than could ever be produced under Word. As the document can be accessed from the cloud, the final document can be downloaded by a user in another country and printed off, rather than sending large email sizes or setting up a OneDrive or Dropbox file.

What do you dislike?

For me the biggest drawback is the functionality of Tables. If the ease with which tables could be edited/amended could be improved, this would improve the user experience. When a picture or attachment is uploaded, it would be very useful if the title of the attachment or picture were given instead of the "attachment" or "fig" title. It would make it easier to identify what had been uploaded.

Recommendations to others considering the product

This product has transformed the nature of how we prepare Proposals for the better. The increased efficiency and productivity with which we prepare our proposals now is in sharp contrast to the traditional document preparation process we followed before.

What business problems are you solving with the product? What benefits have you realized?

The preparation of high quality documents where the stakeholders are located in different countries, in different time zones but all are required to contribute towards the preparation of the document. XaitPorter has enables us to be more productive - the number of proposals we have been able to produce has increased substantially whilst we are have the same level of human resource. whilst producing a higher quality end product.

XaitPorter review by Alan T.
Alan T.
Validated Reviewer
Review Source

"Xait Porter is an outstanding product for our business"

What do you like best?

It has an excellent interface, making it easy to produce more professional documents with fewer resources in less time, It also provides team leaders with better organisational and administrative controls to monitor progress and keep teams on track to meet their deadlines.

What do you dislike?

Managing many users can take time with initial registration, and password control can take some time when the company has a large number of users (we currently have over 700). SSO is an option, but an automatic e-mail alert to a user about expiring password would be a simple improvement.

Recommendations to others considering the product

Request an opportunity to test Porter for a suitable project. Ask for names of other Porter users as references and call to check them out or even arrange a visit to have a demonstration of how it works in their company.

What business problems are you solving with the product? What benefits have you realized?

Time saving to produce documents, reduced overtime costs, improved document security, realised network space savings, eliminated revision control issues, and enabled increasing workload without the need to add more staff.

XaitPorter review by Administrator in Pharmaceuticals
Administrator in Pharmaceuticals
Validated Reviewer
Verified Current User
Review Source

"Despite a few limitations, Porter has been instrumental in our proposal development process."

What do you like best?

We have all of our re-usable content and all of our finished proposals stored and easily searchable/accessible in Porter, which saves a TON of time. Admin-level users can see all activity of other users, preventing people from saying they've reviewed things when they actually haven't. Being able to control formatting from the back-end prevents rogue, non-branded formatting.

What do you dislike?

The biggest drawback to Porter is that it doesn't have some key functionality, found in Word, that would make it exponentially more useful. We are waiting for a "what you see is what you get" interface, so we don't have to keep exporting to see what the final product will look like and can move graphics, etc., and see how that affects the text.

What business problems are you solving with the product? What benefits have you realized?

Keeping departments organized with their proposal content is huge.

XaitPorter review by User in Oil & Energy
User in Oil & Energy
Validated Reviewer
Verified Current User
Review Source

"Efficient, easy, speedy online tender system"

What do you like best?

The easiness of how the online system works for creating the project / tender and the easiness of being able to copy multiple sections, this saves time and ensures us to complete tenders within client deadlines. The PDF and compiling of the final submission, works efficiently and makes my job much easier when PDF and compiling large documents.

What do you dislike?

Nothing to dislike, the system works perfect for what I do

What business problems are you solving with the product? What benefits have you realized?

When we have multiple tenders due Xait enables us to create multiple projects within the same system again ensuring deadlines are adhered to. The benefit to the company is that it gives us more time to work on each project when looking at specific sections.

XaitPorter review by Administrator
Administrator
Validated Reviewer
Review Source

"XaitPorter has simplified Tendering Compilation Processs"

What do you like best?

XaitPorter software has simplified the tendering compilation process and increased efficiency and productivity. To produce a high quality tender required an intense efforts but with XaitPorter we could achieve this target easily and compiling multiple tenders concurrently is no longer a hassle. As a Regional BD Support Team lead in Asia, the features of workflow assignment and status of each section have simplified my review process for each tender. Most important is the output quality is at the high standard.

What do you dislike?

I wish the table and numbering features could be improved, eg: continues numbering function, insert figure in the table or in between of the numbering, etc.

Recommendations to others considering the product

I have recommended a friend of mine working with Yinson to consider using XaitPorter instead of compiling tenders using conventional methods eg Microsoft Office.

What business problems are you solving with the product? What benefits have you realized?

With XaitPorter, we are able to compile tenders remotely. Since it is a cloudbase software, I could collaborate with my team that located globally.

XaitPorter review by Executive Sponsor in Oil & Energy
Executive Sponsor in Oil & Energy
Validated Reviewer
Verified Current User
Review Source

"First Class Tender Compilation Software"

What do you like best?

I like the professional output most. The capability to pull together large tenders saves a lot of time, where the tool is used correctly. So - quality output and time saving.

What do you dislike?

Not so much about the product, but it is a challenge to keep on top of administration of content. Xait is possibly missing a few analysis capabilities to be able to analyze efforts on documents, most used content etc.

Recommendations to others considering the product

Consider the management of content/libraries otherwise things can get out of control.

What business problems are you solving with the product? What benefits have you realized?

Time saving and moving tender compilation to "back office" as opposed to customer facers.

XaitPorter review by User
User
Validated Reviewer
Verified Current User
Review Source

"Xait for tenders and proposals"

What do you like best?

Easy to use, quick system, the ability to store lots of information in a library, easy search options, updates, professional looking tenders and proposals.

What do you dislike?

There is nothing I dislike about the system, it is very easy to use and has everything I need when creating proposals and tenders.

Recommendations to others considering the product

Xait is a great, reliable and easy to use system for producing tenders and proposals to a very high standard.

What business problems are you solving with the product? What benefits have you realized?

Storing general company information, search functions, easy to edit, copy etc. Xait makes our proposals look very professional in keeping with our branding.

XaitPorter review by Administrator
Administrator
Validated Reviewer
Verified Current User
Review Source

"XaitPorter Review - Development of Proposals/Tenders"

What do you like best?

Easy access to information submitted in previous tenders.

What do you dislike?

Setting up a new proposal by dropping in sections from previous tenders, Porter is not able to update cross references within the same section, e.g. to figures and tables etc. These need to be updated manually.

What business problems are you solving with the product? What benefits have you realized?

For tenders and proposals we have experienced somewhere between 30-50% saving in time compared to the traditional way of preparing tender. Especially the initiation and completion phases of the tender preparation is very effective.

XaitPorter review by Executive Sponsor
Executive Sponsor
Validated Reviewer
Review Source

"XaitPorter Maximizes Time Saving Efforts"

What do you like best?

My two favorite functionalities that XaitPorter offers is the Collaboration piece along with the time savings it has given our company.

What do you dislike?

The most requested enhancement request I receive is that my employees wish the live view were a little better. For example, being able to see headers and footers and attachment placement.

What business problems are you solving with the product? What benefits have you realized?

The most valuable functionality that Xait offers our company is the collaboration piece. We can be working on a global proposal with employees from all over the world working at the same time in one document, rather than everyone working in Word and having to combine all documents at the last minute while also ensuring marketing compliance is in place.

XaitPorter review by Marte H.
Marte H.
Validated Reviewer
Review Source

"Have worked with XaitPorter almost daily the last 5 years"

What do you like best?

That many people are able to work on the same document at the same time, and that all formatting is very strict.

What do you dislike?

Working with tables are not always that flexible. I would appreciate that they are more like excel. For instance, it is not possible to move to the cell below by the use of arrow keys.

What business problems are you solving with the product? What benefits have you realized?

All reports that are written. Flexibility, at the same time controlled flexibility.

XaitPorter review by Administrator
Administrator
Validated Reviewer
Review Source

"Great collaboration tool for tenders & projects!"

What do you like best?

The standard template set up that gives a uniform and structured output of our tenders and projects and the fact that multiple writers can work simultaneously.

The visibility and full overview of the progress for me as Admin.

What do you dislike?

The fact that we still have to create pdf's to view the outcome/layout (what you see is not what you get), and that users are unable to access all projects in our "database" without being added to them individually.

What business problems are you solving with the product? What benefits have you realized?

The ability to shear projects and information globally within our Company.

XaitPorter review by User in Oil & Energy
User in Oil & Energy
Validated Reviewer
Review Source

"Seamless timesaver"

What do you like best?

With XaitPorter libraries built from your own best efforts each tender becomes faster and higher quality than previous. Being able to complete 80% of a tender within the first day leaving the rest of the tender period to focus on what's important - the best commercial offer !

What do you dislike?

XaitPorter isn't like the Microsoft suites so there is some adapted learning - but once completed this is no burden.

What business problems are you solving with the product? What benefits have you realized?

Lack of coordination and visibility as to where each element sits in terms of completion.

XaitPorter review by Erik H.
Erik H.
Validated Reviewer
Review Source

"Very good"

What do you like best?

The ability to work at the same document at the same time, but with full Access control

What do you dislike?

the search function, that worked much better in the old version

What business problems are you solving with the product? What benefits have you realized?

be more efficient and full control of layout so all bids going out looks professionally.

XaitPorter review by Shawn L.
Shawn L.
Validated Reviewer
Review Source

"Using Xait for Tenders"

What do you like best?

Easy transfer of data from one document (tender) to another. No issues with the formating of the final document

What do you dislike?

Nothing comes to mind. I am happy with the current syetem

What business problems are you solving with the product? What benefits have you realized?

Collaboration on documents, document control. Issues with formatting and merging multiple documents.

XaitPorter review by Executive Sponsor
Executive Sponsor
Validated Reviewer
Review Source

"A real help in many ways, efficient and productive tool"

What do you like best?

The ability to have many stakeholders work simultaneously, or sequentially on a single document

What do you dislike?

Its not terribly intuitive to use for the average " Microsoft " user, and formatting templates is a tricky job.

Recommendations to others considering the product

Make sure that you get training on how to set up templates, users and how to share documents effectively.

What business problems are you solving with the product? What benefits have you realized?

Standardizing / aligning thousands of proposals, contracts and similar agreements from 180 countries, which have evolved over decades.

XaitPorter review by Administrator in Oil & Energy
Administrator in Oil & Energy
Validated Reviewer
Review Source

"XaitPorter was very user friendly and easy to use"

What do you like best?

I liked the use of XaitPorter for the ease of making one large document with an outcome of a large binder, so to say. It created one fluid document for creating tenders. Use of chapters, picture library and meta data made this very easy to create a nice project. Along with that, it was very easy to set up access for users as well as new projects that you're also able to put on different servers.

What do you dislike?

It's hard to find something to dislike because if I ever got stuck I would contact one of our reps and they were always quick to respond and help figure out what the problem was.

Recommendations to others considering the product

I would greatly recommend using XaitPorter because it makes a clean, fluid product that is simple to use.

What business problems are you solving with the product? What benefits have you realized?

It was easy to solve the problem of having many documents going from one person to another to make updates on an excel or word document and hopefully you would have the correct/updated version. You had to keep careful track of updates and having one place to store all the pages, and using one template, was fantastic.

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