Zoho Docs

4.2
(33)

Zoho Docs is a web-based document management solution that helps you store all your documents in one place and seamlessly collaborate with your team from anywhere, on any device.

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Zoho Docs Features

File Management

Search

Can easily find files via a simple and/or advanced search

88%
(Based on 23 reviews)

Mobile Apps

iOS, Android and Windows phone apps provide functionality that enable user to perform same functions as they would on a PC

82%
(Based on 19 reviews)

Device Syncing

Provides functionality that manages file syncing between both PC and Mobile devices to ensure files are up to date no matter who or what device they are updated on

86%
(Based on 21 reviews)

Web Interface

Ability to access documents via a web interface without a client being installed on a device

86%
(Based on 23 reviews)

File Type Support

Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc.

90%
(Based on 23 reviews)

File Management

File Type Support

Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc.

Not enough data available

Metadata

Automatically adds descriptive metadata like file size and upload date, has standard metadata fields like keywords, and allows the definition of custom fields and vocabulary.

Not enough data available

OCR Scanning

Can structure unstructured data through Optical Character Recognition or other automated filing/tagging processes for scanned documents.

Not enough data available

Versioning

Keep track of incrementally changing versions of the same file.

Not enough data available

Collaboration

Multiple users can collaborate on document creation, annotation, and review.

Not enough data available

Document Assembly

Autogenerate documents based on templates and form submission.

Not enough data available

Form Creation

Able to create and manage submittable user forms.

Not enough data available

Portals and Sites

Able to create user portals and sites.

Not enough data available

Disposition

Automatically archive, delete, or revoke access to files that have reached the end of their life cycle.

Not enough data available

Search

Can easily find files via a simple and/or advanced search.

Not enough data available

Web Interface

Ability to access documents via a web interface without a client being installed on a device.

Not enough data available

Mobile Apps

iOS, Android and Windows phone apps provide functionality that enable users to perform the same functions as they would on a PC.

Not enough data available

Collaboration

File following

Allows users to receive updates when files have been updated, added, deleted or moved.

88%
(Based on 20 reviews)

File Sharing

Allows users to share individual files/folders to persons outside or inside organization. Ability to assign edit or view only privileges.

96%
(Based on 24 reviews)

Simultaneously Editing

Users can work simultaneously on files.

89%
(Based on 18 reviews)

Change Tracking / Audit Logs

Provides an audit log of changes and enables users to revert to a specific version

86%
(Based on 18 reviews)

Workflow

Process Automation

Specifying a series of conditions and actions can automate internal processes, is customizable to the complexities of organization's needs and easy to set up and execute.

Not enough data available

Conditions

The workflow engine provides relevant and customizable conditions on which to execute rules.

Not enough data available

Activities

Any action a user can perform in the system can be specified as an automated action.

Not enough data available

Records Management

System provides the necessary tools and fuctionality to maintain evidence of business activites and comply with governmental requirements or industry standards.

Not enough data available

Case Management

System provides specialized functionality for bundling structured and unstructured content, automating adaptive, multi-person processes and setting deadlines for open cases. Also, cases can be completed and closed with the associated information stored and auditable.

Not enough data available

File Management

File Type Support

Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc.

97%
(Based on 6 reviews)

Metadata

Automatically adds descriptive metadata like file size and upload date, has standard metadata fields like keywords, and allows the definition of custom fields and vocabulary.

Not enough data available

Versioning

Keep track of incrementally changing versions of the same file.

Not enough data available

File Sharing

Upload and share files such as documents, images, and videos

90%
(Based on 6 reviews)

Search

Can easily find files via a simple and/or advanced search.

97%
(Based on 6 reviews)

Administration

User and Role Management

Enables administrator to provide segmented access to tool based on role. Easy to create new users and remove users.

85%
(Based on 9 reviews)

Single Sign-On

On boarding and off boarding team members with Active Directory/SAML based identity providers

79%
(Based on 7 reviews)

Policies and Controls

Ability to control by user/group file/folder access, external sharing permissions, editing policies, device location restrictions, sharing by device, etc.

81%
(Based on 7 reviews)

Device Management

Admins can restrict access to files by device in the event of lost/stolen devices as well as users that no long work for organization. Also may provide ability to wipe files from devices remotely.

87%
(Based on 7 reviews)

Storage Limits

Administer storage limits by user or group

78%
(Based on 8 reviews)

Storage Zones

Choose data center your files should be stored at

81%
(Based on 8 reviews)

Security

Stores and transfers files in secure environment

90%
(Based on 9 reviews)

Administration

User, Role, and Access Management

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

Not enough data available

Single Sign-On

Onboarding and offboarding team members with Active Directory/SAML-based identity providers.

Not enough data available

Policies and Controls

Ability to control file/folder access by user or group, external sharing permissions, editing policies, device location restrictions, sharing by device, etc.

Not enough data available

Storage Limits

Administer storage limits by user or group.

Not enough data available

Storage Zones

Choose at which data center your files should be stored.

Not enough data available

Security

Stores and transfers files in secure environment.

Not enough data available

Workflow

Process Automation

Specifying a series of conditions and actions can automate internal processes, is customizable to the complexities of organization's needs and easy to set up and execute.

Not enough data available

Collaboration

Multiple users can collaborate on document creation, annotation, and review.

97%
(Based on 5 reviews)

Comments and Tasks

Discussion of tasks, issues or the project as a whole can occur within the system.

97%
(Based on 5 reviews)

Social Feedback Portal

Communicate with team members and managers through a built-in customizable web portal. Users can communicate 1 on 1 with each other, and can ask questions, share frustrations, and make suggestions with varying degrees of anonymity.

Not enough data available

Platform

Internationalization

Allows organizations multi-national organizations to use tool effectively across multiple languages and currencies

Not enough data available

Performance and Reliability

Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

64%
(Based on 7 reviews)

Reporting and Auditing

Access pre-built and custom reports to monitor user activity and storage

Not enough data available

System of Record Integration

Integrates to systems other systems of record such as CRM, ERP, Outlook, Sharepoint

Not enough data available

APIs

Enables custom integration to external systems

Not enough data available

Platform

Internationalization

Allows organizations multi-national organizations to use tool effectively across multiple languages and currencies.

Not enough data available

Performance and Reliability

Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

Not enough data available

Reporting and Auditing

Access pre-built and custom reports to monitor user activity and storage.

Not enough data available

System of Record Integration

Integrates with other systems of record such as CRM, ERP, Outlook, Sharepoint.

Not enough data available

APIs

Enables custom integration to external systems.

Not enough data available

Administration

User, Role, and Access Management

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

Not enough data available

Policies and Controls

Ability to control file/folder access by user or group, external sharing permissions, editing policies, device location restrictions, sharing by device, etc.

Not enough data available

Security

Stores and transfers files in secure environment.

95%
(Based on 6 reviews)

Platform

Mobile Apps

iOS, Android and Windows phone apps provide functionality that enable users to perform the same functions as they would on a PC.

91%
(Based on 5 reviews)

Web Interface

Ability to access documents via a web interface without a client being installed on a device.

100%
(Based on 6 reviews)

APIs

Enables custom integration to external systems.

Not enough data available